Differences
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overlaying_instructions [2020/11/23 18:18] mbanach |
overlaying_instructions [2021/03/24 19:22] mbanach |
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| **OVERLAYING** | **OVERLAYING** | ||
| - | IMPORTANT NOTE ABOUT EAST: Check for the presence of a 583 field with an EAST retention note in record. If you overlay a record with an EAST retention note with a record with a different OCLC number, the change must be noted on the [[east_reallocations_spreadsheet|EAST Reallocations Spreadsheet]] | + | IMPORTANT NOTE ABOUT EAST: Check for the presence of a 583 field with an EAST retention note in record. If you overlay a record that has an EAST retention note with a record that has a different OCLC number, the change must be noted on the [[east_reallocations_spreadsheet|EAST Reallocations Spreadsheet]] |
| When exporting an OCLC record into Aleph, the system will look for a record in Aleph that has the exact same OCLC# and the system will replace that record with the one you just exported. | When exporting an OCLC record into Aleph, the system will look for a record in Aleph that has the exact same OCLC# and the system will replace that record with the one you just exported. | ||
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| + | **Make sure 58s EAST fields are removed from old record and added to new record in Aleph** | ||
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| + | **Make sure OCLC holdings are removed from old record and added to new record in Connexion** | ||
| If there is no record in Aleph with that OCLC #, the system simply adds the new OCLC record to the Aleph database, not overlaying anything. | If there is no record in Aleph with that OCLC #, the system simply adds the new OCLC record to the Aleph database, not overlaying anything. | ||
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| 035 a(OCoLC)**on**1057361872 (When OCLC# has 10 digits) (Use on for 10-digit OCLC#s) | 035 a(OCoLC)**on**1057361872 (When OCLC# has 10 digits) (Use on for 10-digit OCLC#s) | ||
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