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overlaying_instructions [2020/11/23 13:18]
mbanach
overlaying_instructions [2021/03/24 15:22]
mbanach
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 **OVERLAYING** **OVERLAYING**
  
-IMPORTANT NOTE ABOUT EAST: Check for the presence of a 583 field with an EAST retention note in record. ​ If you overlay a record ​with an EAST retention note with a record ​with a different OCLC number, the change must be noted on the [[east_reallocations_spreadsheet|EAST Reallocations Spreadsheet]]+IMPORTANT NOTE ABOUT EAST: Check for the presence of a 583 field with an EAST retention note in record. ​ If you overlay a record ​that has an EAST retention note with a record ​that has a different OCLC number, the change must be noted on the [[east_reallocations_spreadsheet|EAST Reallocations Spreadsheet]]
  
 When exporting an OCLC record into Aleph, the system will look for a record in Aleph that has the exact same OCLC# and the system will replace that record with the one you just exported. When exporting an OCLC record into Aleph, the system will look for a record in Aleph that has the exact same OCLC# and the system will replace that record with the one you just exported.
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 +**Make sure 583 EAST fields are removed from old record and added to new record in Aleph**
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 +**Make sure OCLC holdings are removed from old record and added to new record in Connexion**
  
 If there is no record in Aleph with that OCLC #, the system simply adds the new OCLC record to the Aleph database, not overlaying anything. If there is no record in Aleph with that OCLC #, the system simply adds the new OCLC record to the Aleph database, not overlaying anything.
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 035 a(OCoLC)**on**1057361872 (When OCLC# has 10 digits) (Use on for 10-digit OCLC#s) 035 a(OCoLC)**on**1057361872 (When OCLC# has 10 digits) (Use on for 10-digit OCLC#s)
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overlaying_instructions.txt · Last modified: 2021/03/24 15:23 by mbanach
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