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overlaying_instructions [2019/01/07 12:20]
127.0.0.1 external edit
overlaying_instructions [2021/03/24 15:23] (current)
mbanach
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 **OVERLAYING** **OVERLAYING**
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 +IMPORTANT NOTE ABOUT EAST: Check for the presence of a 583 field with an EAST retention note in record. ​ If you overlay a record that has an EAST retention note with a record that has a different OCLC number, the change must be noted on the [[east_reallocations_spreadsheet|EAST Reallocations Spreadsheet]]
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 +**Make sure 583 EAST fields are removed from old record and added to new record in Aleph**
  
 When exporting an OCLC record into Aleph, the system will look for a record in Aleph that has the exact same OCLC# and the system will replace that record with the one you just exported. When exporting an OCLC record into Aleph, the system will look for a record in Aleph that has the exact same OCLC# and the system will replace that record with the one you just exported.
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 +**Make sure OCLC holdings are removed from old record and added to new record in Connexion**
  
 If there is no record in Aleph with that OCLC #, the system simply adds the new OCLC record to the Aleph database, not overlaying anything. If there is no record in Aleph with that OCLC #, the system simply adds the new OCLC record to the Aleph database, not overlaying anything.
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 Format for inputting OCLC number into an Aleph record: Format for inputting OCLC number into an Aleph record:
  
-035 a(OCoLC)ocm12345678 ​(When OCLC# has 8 digits) +035 a(OCoLC)**ocm****00**123456 ​(When OCLC# has less than 8 digits ​add zero(s) to the beginning of the number to make the digits add up to 8 total)
  
 Or Or
  
- +035 a(OCoLC)**ocm**12345678 ​(When OCLC# has 8 digits)
-035 a(OCoLC)ocm00123456 ​(when OCLC# has fewer than 8 digits)+
  
  
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-035 a(OCoLC)ocn123456789 ​(When OCLC# has 9 digits) (Use ocn for 9-digit OCLC#s)+035 a(OCoLC)**ocn**123456789 ​(When OCLC# has 9 digits) (Use ocn for 9-digit OCLC#s)
  
 Or Or
  
-035 a(OCoLC)on1057361872 ​(When OCLC# has 10 digits) (Use on for 10-digit OCLC#s)+035 a(OCoLC)**on**1057361872 ​(When OCLC# has 10 digits) (Use on for 10-digit OCLC#s) 
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overlaying_instructions.1546881609.txt.gz · Last modified: 2019/01/07 12:20 by 127.0.0.1
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