Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision
Previous revision
overlaying_instructions [2019/06/03 16:53]
mbanach
overlaying_instructions [2021/03/24 15:23] (current)
mbanach
Line 2: Line 2:
  
 **OVERLAYING** **OVERLAYING**
 +
 +IMPORTANT NOTE ABOUT EAST: Check for the presence of a 583 field with an EAST retention note in record. ​ If you overlay a record that has an EAST retention note with a record that has a different OCLC number, the change must be noted on the [[east_reallocations_spreadsheet|EAST Reallocations Spreadsheet]]
 +
 +**Make sure 583 EAST fields are removed from old record and added to new record in Aleph**
  
 When exporting an OCLC record into Aleph, the system will look for a record in Aleph that has the exact same OCLC# and the system will replace that record with the one you just exported. When exporting an OCLC record into Aleph, the system will look for a record in Aleph that has the exact same OCLC# and the system will replace that record with the one you just exported.
 +
 +
 +
 +**Make sure OCLC holdings are removed from old record and added to new record in Connexion**
  
 If there is no record in Aleph with that OCLC #, the system simply adds the new OCLC record to the Aleph database, not overlaying anything. If there is no record in Aleph with that OCLC #, the system simply adds the new OCLC record to the Aleph database, not overlaying anything.
Line 22: Line 30:
 Format for inputting OCLC number into an Aleph record: Format for inputting OCLC number into an Aleph record:
  
-035 a(OCoLC)ocm**00**123456 (When OCLC# has less than 8 digits add zero(s) to the beginning of the number to make the digits add up to 8 total)+035 a(OCoLC)**ocm****00**123456 (When OCLC# has less than 8 digits add zero(s) to the beginning of the number to make the digits add up to 8 total)
  
 Or Or
  
-035 a(OCoLC)ocm12345678 ​(When OCLC# has 8 digits)+035 a(OCoLC)**ocm**12345678 ​(When OCLC# has 8 digits)
  
  
Line 32: Line 40:
  
  
-035 a(OCoLC)ocn123456789 ​(When OCLC# has 9 digits) (Use ocn for 9-digit OCLC#s)+035 a(OCoLC)**ocn**123456789 ​(When OCLC# has 9 digits) (Use ocn for 9-digit OCLC#s)
  
 Or Or
  
-035 a(OCoLC)on1057361872 ​(When OCLC# has 10 digits) (Use on for 10-digit OCLC#s)+035 a(OCoLC)**on**1057361872 ​(When OCLC# has 10 digits) (Use on for 10-digit OCLC#s) 
 + 
  
overlaying_instructions.1559595216.txt.gz · Last modified: 2019/06/03 16:53 by mbanach
[unknown link type]Back to top
www.chimeric.de Creative Commons License Valid CSS Driven by DokuWiki do yourself a favour and use a real browser - get firefox!! Recent changes RSS feed Valid XHTML 1.0