Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision
Previous revision
periodical_receiving [2012/02/17 18:51]
dpacunas
periodical_receiving [2022/02/15 14:51] (current)
annk
Line 1: Line 1:
-====== ​Periodical ​Receiving ======+====== ​Serials Workflow: Periodicals ​Receiving ======
  
- +***THIS WORKFLOW WILL NOT MIGRATE TO FOLIO***
  
-  * After logged into Aleph: +NoteSeparate workflows ​for serials ​and periodicals ​are under review ​and may be merged ​in FOLIO.
-  * On your desktop double click on the Word Document shortcut called "​Shortcut of Arrival Labels",​ then minimize  +
-    the screen to leave open.  You should be back onto your desktop now. +
-  * Double click on the Acquisitions shortcut to open. +
-  * Select [B] Browse in column on the left hand side of screen  +
-  * In the "​Browse"​ tab under "​Base"​ category, select "UMA Staff Cat" +
-  * In the "​Headings List" category select "​Journal Title" ​  +
-  * In the "Enter Starting Text" category, type in the name of the periodical you are checking in +
-  * Highlight the correct title you are searching ​for (it is usually the one already highlighted,​ the 2nd line)and click on the "​Show"​ box on the right side of the screen +
-  * Look up in the top red outlined section to choose the correct title. ​ You must make sure that it has a "​Per"​ in the call no. and the owner is UM...there could be more than one of these to choose from +
-  * When you find the correct record from that list, highlight it and click on the "​Serials"​ box on the right side +
-  * Usually the line is highlighted of the correct volume and issue number that should be checked in, but not always. ​ If this isn't the correct issue, locate and highlight the line you wish to check in +
-  * Always compare on Aleph with the periodical in hand to make sure you have the correct date, month, year, season, volume, issue number, and title (sometimes you will come across a title change) +
-  * Be sure to look at the "​Check-In Note" and check to see if there are any specific instructions for you when checking the item in +
-  * After all information is correct ​and you are ready to check in periodical, click on the "​Arrive"​ box on the right side of the screen +
-  * Now you will have to click on the "​Arrive"​ box again that you see half way down on the screen to the right +
-  * The "​Serial Activity Log" box will appear saying that your check in was a success and at that point you can click on the "​Close"​ box +
-  * The screen will now have the next issue to be checked ​in highlighted You need to go back up to the item you just received and highlight that so you can print a label for that issue +
-  * In order to print a label, you need to put your cursor somewhat near the "Print Label" box but do NOT click on the box.  Hit Ctrl. and backslash and after a few seconds (things will come up and flash on and off on the screen) then you should be having a printed call no. label come out on the Dymo label printer +
-  * Proofread the label to make sure it is for the issue you just checked in and not from the previous record, that happens sometimes +
-  * Place the label on the periodical without covering up and pertinent information such as volume, issue number or dates on the front cover+
  
-IF YOU CAN'T FIND A TITLE:+===== Receiving a new issue =====
  
-"​Title"​ does a more broad search if you can't  +Receive and create items for individual issues, which are then given to Stacks Management.
-    locate ​ periodical by the Journal Title) ​+
  
 +  * Go to ALEPH Cataloging mode.
 +  * Click on the pair of binoculars on the upper left side of the screen.
 +  * Along the left side under Search, select [B] Browse.
 +  * Open the Base dropdown box and select UMA Staff Cat.
 +  * Open the Headings List dropdown box and select Journal Title.
 +  * In the "Enter Starting Text" box, type in the name of the periodical in your hand.
 +  * The searched title usually appears as the second line on the list. Highlight and double click the title (or use Show on the right side of the screen).
 +  * Make sure to select the record that is owned by UM and it says "​Per"​ in the call number. Highlight the record.
 +  * Choose Items from the lower pane on the right side.
 +  * Go to the last item received and click on Duplicate.
 +  * Create an item based on the information from the item in hand. Enter the appropriate information on the corresponding tabs. Start at 5. Serial Levels and enter Enum Level (ex: volume and number) and Chron Level (ex: Month and Year). Enter the information as it is on the piece. Ex: v.3:no.12 for Enum or 1877 for Chron. Enter month if present.
 +  * Then move to 4. Serial Information. Type a Description based off of the information on the piece. Ex: v.79:no.4 (2020:​June/​July). Add Arrival Date by selecting from the calendar (choose today'​s date).
 +  * Go to 2. General Information (1), put a barcode on the piece and scan it in.
 +  * Material type should be issue bound (ISSBD). Item status is 11. Click Add.
 +  * Go to 6. HOL and check to see if the piece is linked to the holdings. Look for a checkmark under "​Linked"​. If there is no checkmark, click on the Link button on the right.
  
 +**Done! Be sure all information is saved. This issue is ready for a label.**
  
 +===== Printing Labels =====
  
 +  * Go to the label printing station and log in.
 +  * Scan in the barcode.
 +  * On the right side, select Label.
 +  * Remove the period from in front of the Cutter number
 +  * Remove the line that says Per.
 +  * If there is a Year and Month caption, remove parentheses and split into 2 lines
  
 +Note: Only 7 lines are allowed on a label. You may have to make decisions to print the most useful information on a label. See example label below:
  
- --- //​[[ladydi@library.umass.edu|Primary contact: ​Diana Pacunas]] ​2009/05/20 14:25//+| SF | 
 +| 293 | 
 +| M8 | 
 +| M6 | 
 +| v.79:no.4 | 
 +| 2020 | 
 +| June/July | 
 + 
 +--- //​[[annk@umass.edu|Ann Kardos]] 
 +--- //​[[ladydi@library.umass.edu|Diana Pacunas]]//
periodical_receiving.1329504692.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
[unknown link type]Back to top
www.chimeric.de Creative Commons License Valid CSS Driven by DokuWiki do yourself a favour and use a real browser - get firefox!! Recent changes RSS feed Valid XHTML 1.0