Differences

This shows you the differences between two versions of the page.

--- receiving_monographic_materials_in_non-shelf-ready_shipments [2015/10/14 18:56]
spease [Situations requiring additional procedures]
+++ receiving_monographic_materials_in_non-shelf-ready_shipments [2015/11/16 18:00]
spease [Situations requiring additional procedures]
@@ Line 26: / Line 26: @@
   * If the item is a book, and its bibliographic record meets the standards found in the [[http://wws.library.umass.edu/wikis/acp/doku.php?id=fastcat_instructions|FASTCAT Instructions]], add a Holdings record
   * If a book's bibliographic record does not meet these standards, search OCLC for a better record, whether an update of the current bibliographic record or a replacement with a better record
-  * Direct item to the appropriate location for further cataloging or for end processing.
   * If a note in the order record for an item indicates Rush status, write "RUSH," and copy information from the note in the record onto the routing slip.
   * If the item is an ILL RUSH, please follow these additional procedures [[ill_rush_receiving|]]
@@ Line 33: / Line 32: @@
   * Other RUSH items (Holds and ILL Rushes) that you cannot copy catalog need a note in the Circ Note field of their item records : "Please give to staff member to bring to RUSH return shelf in the IRM Department upon return."
   * As explained in this Wiki article [[rush_cataloging_and_processing_workflow|RUSH cataloging and processing workflow]], if the item is a book, be sure that the Sublibrary is listed as UMDUB or UMSCI, the Collection is UGEN, the Material type is "BOOK" and the Item Status is 01. (These are usually the default statuses, so it's unlikely that you'll need to change them.)
+  * The Item Processing Status should be changed from "OO" (On Order) to blank for items going to Rachel Hobbie prior to cataloging. After they are returned to IRM, Susan Pease will change these statuses back to "PC" to indicate that the items are back in IRM.  She will also remove the Circ note "Please give to staff member to bring to RUSH return shelf in the IRM Department upon return," so the item doesn't get sent back to IRM again.
   * If you're processing non-Reserve Rush DVDs or CDs, you are likely to need to change the default values, as indicated here [[rush_cataloging_and_processing_workflow|RUSH cataloging and processing workflow]]
   * DVDs should have the following values: **Sublibrary**: UMDUB. **Collection:** UMDVD. **Material type**: VDVD. **Item Status**: 06.
@@ Line 60: / Line 60: @@
   * Continue processing as with any other monographic item. The only other difference at this point is that children's picture books receive a Collection designation of "UJUV" rather than "UGEN."
-**Books sent with a packing list from Public Works and Government Services Canada**
+**Z5000-Z9999 Call Numbers**
-  * Search OCLC for title, and download if we do not already own the item
-  * Create an item record, but no order record
+Bibliographies with classification numbers in the range Z5000-Z9999 often have 050 call number fields with an alternate classification number in the bibliography's subject field. In these cases, you should use the alternate classification number, replacing the default Z subfield a with the alternate, subject-based subfield a. For example, the book "The ALA guide to information sources in insurance, risk management, and actuarial science" is associated with OCLC #915159395. That record has this 050 field: "Z7164.I7 ǂb H43 2016 ǂa HG8051".  After downloading that record into Aleph, we edit this so the 050 field in our catalog reads "HG8051 |b H43 2016" before creating the holdings record.
-  * Code as 02, Gift
-  * Discard packing list
@@ Line 87: / Line 85: @@
   * Attach Routing Slip to DVD container using a rubber band
   * Put a barcode on the upper left of the DVD case and wand it in to the item record
-  * Change "OO" in the item record to "PC."
+  * Change "OO" in the item record to "PC" for any item remaining in IRM.
+  * If the item is a RUSH going to Rachel Hobbie, change the "OO" to a blank.
   * If the Library Note in the order record indicates that the DVD is an ILL Rush, use ILL Rush procedures ([[ill_rush_receiving|]]) after receiving the item in Aleph, regardless of whether you copy catalog it or pass it on to Rachel Hobbie.
   * Give Reserve RUSH DVDs to Gabe after receiving them.
   * Copy catalog other RUSH DVDs and leave them on Linda Fish's Rush truck.
-  * If you receive a RUSH DVD that you cannot catalog, put a note in the item record asking that it be placed on the Rush Returns Shelf in IRM after it is returned, and give the DVD to Rachel Hobbie.
+  * If you receive a RUSH DVD that you cannot catalog, put this Circ Note in the item record "Please give to staff member to bring to RUSH return shelf in the IRM Department upon return.
+  *   * Make sure that the following values are used in the item record, as detailed here [[rush_cataloging_and_processing_workflow|RUSH cataloging and processing workflow]] **Sublibrary:** UMDUB. **Collection:** UMDVD. **Material type:** VDVD. **Item Status:** 06.
+  * Give the DVD and routing slip to Rachel Hobbie.
   * After receiving a non-Rush DVD, either copy catalog it and leave for Linda Fish to complete physical processing, or place it on the shelf for received-but-not-yet-cataloged DVDs.
  --- //[[sep@library.umass.edu|Primary Contact: Susan  Pease]] //