Differences
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receiving_monographic_materials_in_non-shelf-ready_shipments [2015/11/05 21:22] spease [Receiving items] |
receiving_monographic_materials_in_non-shelf-ready_shipments [2017/03/24 14:00] spease [Situations requiring additional procedures] |
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| **Endowments** | **Endowments** | ||
| - | * Check for notes about endowments (e.g. "JFK Memorial" ; "Litauer Fund") in records. | + | * Check for notes about endowments (e.g. "JFK Memorial" ; "Litauer Fund") in the Library Note in each Order Record. |
| - | * Some endowments require a plate to be added to the book, and this will be noted in a library note in the order record. Write this on a routing slip as appropriate | + | * Write endowment name on the invoice or packing slip |
| - | * Note endowment on the invoice or packing slip | + | * Also add a routing slip to the book stating the name of the endowment, with the following exceptions. When the Library Note in the order record notes one of these endowments, you should note it on the packing slip or invoice, but no routing note is needed, because a book plate is not required : Bonsignore ; Honigberg ; FOL East Asian ; FOL Maps ; FOL SCUA ; CHFA |
| * All items on the same invoice should have the same endowment note in their order records. If there are multiple endowments, or some items with and some items without endowments, it needs to be brought to Rebecca's attention. | * All items on the same invoice should have the same endowment note in their order records. If there are multiple endowments, or some items with and some items without endowments, it needs to be brought to Rebecca's attention. | ||
| (See [[Endowment Fund Orders]] for more information on endowments, including procedures for ordering materials using endowment funds.) | (See [[Endowment Fund Orders]] for more information on endowments, including procedures for ordering materials using endowment funds.) | ||
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| **Art Approval Plan Books and Children's/Juvenile Award Books** | **Art Approval Plan Books and Children's/Juvenile Award Books** | ||
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| * Continue processing as with any other monographic item. The only other difference at this point is that children's picture books receive a Collection designation of "UJUV" rather than "UGEN." | * Continue processing as with any other monographic item. The only other difference at this point is that children's picture books receive a Collection designation of "UJUV" rather than "UGEN." | ||
| - | **Books sent with a packing list from Public Works and Government Services Canada** | + | **Z5000-Z9999 Call Numbers** |
| - | * Search OCLC for title, and download if we do not already own the item | + | |
| - | * Create an item record, but no order record | + | Bibliographies with classification numbers in the range Z5000-Z9999 often have 050 call number fields with an alternate classification number in the bibliography's subject field. In these cases, you should use the alternate classification number, replacing the default Z subfield a with the alternate, subject-based subfield a. For example, the book "The ALA guide to information sources in insurance, risk management, and actuarial science" is associated with OCLC #915159395. That record has this 050 field: "Z7164.I7 ǂb H43 2016 ǂa HG8051". After downloading that record into Aleph, we edit this so the 050 field in our catalog reads "HG8051 |b H43 2016" before creating the holdings record. |
| - | * Code as 02, Gift | + | |
| - | * Discard packing list | + | |
