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replacements [2018/12/27 16:39] mlipke |
replacements [2019/01/07 17:20] (current) |
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- | **Replacements:** | + | **Replacements: Materials without EAST retention commitments** |
- | Materials without EAST retention commitments | + | |
- | Replacement copy arrives with information re call number or barcode for the lost item. | + | Replacement copy arrives with information re call number or barcode of the lost item. |
- | Is the replacement copy the same edition as the lost item? | + | Is the replacement copy the same edition as the lost item? If so, proceed to: "Replacements : Matching records." |
- | + | ||
- | If so, proceed to Step 1. | + | |
If not: | If not: | ||
- | |||
* Withdraw the lost item, following the instructions for Withdrawals. | * Withdraw the lost item, following the instructions for Withdrawals. | ||
* Find and export a matching record from WorldCat. | * Find and export a matching record from WorldCat. | ||
+ | * Be sure to include an internal note in both the withdrawn and the replacement item records explaining that the withdrawn book is being replaced by a different edition. | ||
+ | |||
+ | WDN 12-27-18; [mfl, replaced by 1999 ed.] | ||
+ | WDN 12-27-18; [mfl, replacement copy for 1935 ed.] | ||
+ | |||
+ | |||
+ | **Replacements: Matching records** | ||
* Change the Item Process Status for the lost item to MI (not WD), which will suppress the item from the OPAC display. | * Change the Item Process Status for the lost item to MI (not WD), which will suppress the item from the OPAC display. | ||
- | * | + | |
* Add an Internal note: “Lost and replaced by patron [date, initials].” | * Add an Internal note: “Lost and replaced by patron [date, initials].” | ||
- | * | + | |
* Create a new item record for the replacement copy. | * Create a new item record for the replacement copy. | ||
- | * | + | |
* Update the copy number. | * Update the copy number. | ||
* Add the following internal note: “Replacement copy [date, initals].” | * Add the following internal note: “Replacement copy [date, initals].” | ||
- | * Code the Statistic as a gift: 02. | + | * Code the Statistic as a gift: 02, unless the book was replaced by the library. |
* Check the OPAC to confirm that the item now appears “available.” | * Check the OPAC to confirm that the item now appears “available.” |