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--- routing_notes_for_new_books [2012/02/16 15:29]
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+++ routing_notes_for_new_books [2012/02/16 15:56]
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 ====== Routing Notes for New Books ======
+Routing Notes are placed in the Library Note field of an item's order record (usually by Rebecca), and are transfered to a routing slip inserted into the book by the person who receives the item (Susan, for the majority of monographic items.)
+**Cat to Ref** : This order will be given the code of "URF" in the "Collection" field in its item record.
-In order to standardize notes placed on book requests and eliminate the need for interpretation, we propose the following :
+**Show Ref** - This order will be put on the Ref Consideration shelves after receipt.
-**Cat to Ref** : This order will be placed with a location code of uaur and on receipt will be sent directly to Information Processing or Original Cataloging.
+**Cat to Ref latest vol.** - This item will be cat to Ref. The earlier edition already in Reference will be sent to the stacks.
-**Show Ref** - This order will be put on the Ref Consideration shelves upon receipt.
+**De-Ref earlier vol.** - This note is not necessary and is covered under “Ref latest vol.”
-**Cat to Ref latest vol.** - This order will have a location code of uaur and on receipt will be cat to Ref. The earlier edition already in Reference will be sent to the stacks.
+**Notify** - NOTE: Notify notes are no longer placed on slips, only in the "Library Note" field of the order record, except in cases where there are multiple "Notify" or "Hold" requests for the same item. This note is put on orders when selectors feel a Professor might want to be notified about the receipt of a book in their subject area.  When the item is received, notice is sent to the professor via email, at which point they can put a hold on the item if they so choose. When using this note, please use the patron's complete name and department or address in the Library Note filed.
-**De-Ref earlier vol.** - This note is not necessary and is covered under “Ref latest vol.”
+**Hold for** - This note is used for professors, staff, and students who have requested an item.  These materials receive rush treatment. When using this note, please give the patron's complete name, e-mail, and address.  If a class name and semester is indicated in the order record for a book that is to be on reserve for a class, transfer that information to the routing slip as well.
-**Notify** - This note is put on orders when selectors feel a Professor might want to be notified about the receipt of a book in their subject area.  When the item is received notice is sent to the professor via email, at which point they can put a hold on the item if they so choose. When using this note please use the patron's complete name and department or address.
-**Hold for** - This note is used for professors, staff, and students who have requested an item.  These materials receive rush treatment. When using this note, please give complete full name, e-mail, and address.
+If in doubt about the relevence of information provided in an order record's Library Note field, consult Susan or Rebecca, or simply transfer the information to a routing slip exactly as it's found in the order record's Library Note field.
 //[[sep@library.umass.edu|Primary contact: Susan Pease]]//