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scua_cataloging [2019/03/25 17:07] mbanach [Process to follow if we do not hold a copy of the book in either SCUA or UGEN:] |
scua_cataloging [2019/04/10 18:56] mbanach [Process to follow if there is already a copy in General Collection UMDUB UGEN] |
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| Contact Steve Robinson a few days before picking up a book truck of materials to be cataloged. This will give Steve time to create labels for each collection. | Contact Steve Robinson a few days before picking up a book truck of materials to be cataloged. This will give Steve time to create labels for each collection. | ||
| - | ====== In Connexion: ====== | + | ====== In Aleph: ====== |
| - | Open Connexion | + | Search to see if we already have a copy of the book in the general collection in the stacks |
| - | + | ||
| - | File > Logon | + | |
| - | + | ||
| - | Click Cataloging > Search > WorldCat | + | |
| - | + | ||
| - | We only accept English language records. | + | |
| - | + | ||
| - | Make sure the box next to Apply Language of Cataloging is checked off and set to English | + | |
| - | + | ||
| - | Search by title or ISBN number. We want to search the Title Page, NOT the Cover Title. | + | |
| - | + | ||
| - | Book-in-hand must be an exact match to the record exported into the catalog. | + | |
| - | + | ||
| - | Click on top of the data column to sort search results by year | + | |
| - | + | ||
| - | Look for the record with the most holdings. | + | |
| - | + | ||
| - | Check to see if UMass already holds a copy | + | |
| - | + | ||
| - | Double click on the record | + | |
| - | + | ||
| - | Then copy and paste the OCLC number (top left side of screen) | + | |
| - | + | ||
| - | ===== Go to Aleph ===== | + | |
| Click binoculars | Click binoculars | ||
| Line 39: | Line 15: | ||
| Set base to UMA staff cat | Set base to UMA staff cat | ||
| - | Use drop down box to select OCLC number - paste in OCLC number from Connexion | + | Use drop down boxes to search by title, ISBN, etc. |
| Click OK | Click OK | ||
| - | Click catalog | + | Click on the record you want to open and then click catalog |
| + | |||
| + | Check to make sure the record is an exact match for the book in hand | ||
| Double click items under UMA50 | Double click items under UMA50 | ||
| Line 49: | Line 27: | ||
| Check to see if the book is held in the general collection or SCUA | Check to see if the book is held in the general collection or SCUA | ||
| - | *** NOTE** - If book is held by SCUA already set aside for Steve Robinson to decide whether to keep the second copy or not | + | *** NOTE** - If book is held by SCUA catalog a second copy only if it has a special feature (signed, limited edition, has dust jacket, etc.) Otherwise set aside for Steve Robinson to decide whether to keep the second copy or not. |
| - | + | ||
| - | + | ||
| - | ===== Process to follow if there is already a copy in General Collection UMDUB UGEN ===== | + | |
| - | + | ||
| - | + | ||
| - | **Step one - Adding the call number to the bib record:** | + | |
| - | Click on the piece of paper with little pencil icon (top left side of screen) | ||
| - | You are now in the bib record | + | ====== Process to follow if there is already a copy in General Collection UMDUB UGEN ====== |
| - | Check to see if there is an 050 and an 090 | + | **Call Numbers** |
| **If both 050 & 090 are in the record:** | **If both 050 & 090 are in the record:** | ||
| Line 70: | Line 41: | ||
| Hit F6. Place cursor over field. Click on it. Type 099. Hit tab twice. Type in RB 038 No. 3 (or whatever the label says) | Hit F6. Place cursor over field. Click on it. Type 099. Hit tab twice. Type in RB 038 No. 3 (or whatever the label says) | ||
| - | |||
| - | Scroll down the bottom of record and hit F6 to create a 910 field that looks like this 910 a MBB 03/25/2019 SCUA | ||
| - | |||
| - | Hit Control L to save. Click Continue. Click override. | ||
| **If only an 090 is in the record:** | **If only an 090 is in the record:** | ||
| Click on the just the 9 in the 090. It will turn a pretty shade of blue. Type 5. Place cursor on the right side of the line next to 050. Type 4 | Click on the just the 9 in the 090. It will turn a pretty shade of blue. Type 5. Place cursor on the right side of the line next to 050. Type 4 | ||
| + | |||
| + | ** Add 099 field for SCUA accession number/call number** | ||
| Hit F6. Place cursor over field. Click on it. Type 099. Hit tab twice. Type in RB 038 No. 3 (or whatever the label says) | Hit F6. Place cursor over field. Click on it. Type 099. Hit tab twice. Type in RB 038 No. 3 (or whatever the label says) | ||
| - | Scroll down the bottom of record and hit F6 to create a 910 field that looks like this - 910 a MBB 03/25/2019 SCUA | + | **590** |
| + | |||
| + | Hit F6 and add the 590 note: | ||
| + | |||
| + | * EX: UMass Amherst Special Collections copy shelved as part of the John M. Whitcomb Collection (RB 038). Gift of Wilde and Gabrielle Whitcomb. $5 MU | ||
| + | |||
| + | or UMass Amherst Special Collections copy signed by NAME with dust jacket. Shelved as part of the John M. Whitcomb Collection (RB 038). Gift of Wilde and Gabrielle Whitcomb. $5 MU | ||
| + | |||
| + | **793** | ||
| + | |||
| + | Use F6 again to add the 793 field. The first indicator of this field must be "0" for non-filing characters: | ||
| + | |||
| + | * 793 0_ $a John M. Whitcomb Collection $5 MU | ||
| + | |||
| + | To add $5, hit F7. The subfield will already be highlighted. Change the "a" to a "5" and then type MU. | ||
| - | Hit Control L to save. Click Continue. Click override. | + | **910** |
| + | |||
| + | Use F6 again to enter your initials and date. The field should look like this: | ||
| + | |||
| + | 910 MBB 03/25/2019 SCUA (NOT case sensitive can use lower or upper case letters for initials and SCUA) | ||
| + | |||
| + | Hit Control L to save. Click continue and then Click Override. | ||
| **Step 2 - Creating the item record:** | **Step 2 - Creating the item record:** | ||
| Line 118: | Line 107: | ||
| - | ==== Process to follow if we do not hold a copy of the book in UGEN UMDUB: ==== | + | ====== Process to follow if there is NOT a copy in General Collection UMDUB UGEN ====== |
| Open Connexion | Open Connexion | ||
| Line 217: | Line 207: | ||
| **590** | **590** | ||
| - | 590 __ $a UMass Amherst Special Collections copy shelved as part of the John M. Whitcomb Collection (RB 038). Gift of Wilde and Gabrielle Whitcomb. | + | 590 __ $a UMass Amherst Special Collections copy shelved as part of the John M. Whitcomb Collection (RB 038). Gift of Wilde and Gabrielle Whitcomb. $5 MU |
| + | |||
| + | or UMass Amherst Special Collections copy signed by NAME with dust jacket. Shelved as part of the John M. Whitcomb Collection (RB 038). Gift of Wilde and Gabrielle Whitcomb. $5 MU | ||
| **793** | **793** | ||
