Differences

This shows you the differences between two versions of the page.

--- scua_cataloging [2019/03/25 17:07]
mbanach [Process to follow if we do not hold a copy of the book in either SCUA or UGEN:]
+++ scua_cataloging [2019/04/10 19:01]
mbanach [Process to follow if there is already a copy in General Collection UMDUB UGEN]
@@ Line 5: / Line 5: @@
 Contact Steve Robinson a few days before picking up a book truck of materials to be cataloged. This will give Steve time to create labels for each collection.
-====== In Connexion: ======
+====== In Aleph: ======
-Open Connexion
+Search to see if we already have a copy of the book in the general collection in the stacks
-File > Logon
+Click binoculars
-Click Cataloging > Search > WorldCat
+Click find
-We only accept English language records.
+Set base to UMA staff cat
-Make sure the box next to Apply Language of Cataloging is checked off and set to English
+Use drop down boxes to search by title, ISBN, etc.
-Search by title or ISBN number.  We want to search the Title Page, NOT the Cover Title.
+Click OK
-Book-in-hand must be an exact match to the record exported into the catalog.
+Click on the record you want to open and then click catalog
-Click on top of the data column to sort search results by year
+Check to make sure the record is an exact match for the book in hand
-Look for the record with the most holdings.
+Double click items under UMA50
-Check to see if UMass already holds a copy
+Check to see if the book is held in the general collection or SCUA
-Double click on the record
+*** NOTE** - If book is held by SCUA catalog a second copy only if it has a special feature (signed, limited edition, has dust jacket, etc.)  Otherwise set aside for Steve Robinson to decide whether to keep the second copy or not.
-Then copy and paste the OCLC number (top left side of screen)
-===== Go to Aleph =====
+====== Process to follow if there is already a copy in General Collection UMDUB UGEN ======
-Click binoculars
+**Call Numbers**
-Click find
+**If both 050 & 090 are in the record:**
-Set base to UMA staff cat
+Delete the 050 - Click on the 050.  Hit control F5
-Use drop down box to select OCLC number - paste in OCLC number from Connexion
+Then click on the just the 9 in the 090.  It will turn a pretty shade of blue.  Type 5.  Place cursor on the right side of the line next to 050.  Type 4
-Click OK
+Hit F6.  Place cursor over field.  Click on it.  Type 099.  Hit tab twice.  Type in RB 038 No. 3 (or whatever the label says)
-Click catalog
+**If only an 090 is in the record:**
-Double click items under UMA50
+Click on the just the 9 in the 090.  It will turn a pretty shade of blue.  Type 5.  Place cursor on the right side of the line next to 050.  Type 4
-Check to see if the book is held in the general collection or SCUA
+** Add 099 field for SCUA accession number/call number**
-*** NOTE** - If book is held by SCUA already set aside for Steve Robinson to decide whether to keep the second copy or not
+Hit F6.  Place cursor over field.  Click on it.  Type 099.  Hit tab twice.  Type in RB 038 No. 3 (or whatever the label says)
+**590**
-===== Process to follow if there is already a copy in General Collection UMDUB UGEN =====
+Hit F6 and add the 590 note:
+  * EXAMPLES:
-**Step one - Adding the call number to the bib record:**
+**Generic 590 note:**
-Click on the piece of paper with little pencil icon (top left side of screen)
+UMass Amherst Special Collections copy shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. [F7, $5 MU]
-You are now in the bib record
+**If signed by author:**
-Check to see if there is an 050 and an 090
+UMass Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. [F7, $5 MU]
-**If both 050 & 090 are in the record:**
+**If it has a dust jacket:**
+UMass Amherst Special Collections copy with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. [F7, $5 MU]
-Delete the 050 - Click on the 050.  Hit control F5
+**If it has a dust jacket and it is signed:**
+UMass Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. [F7, $5 MU]
-Then click on the just the 9 in the 090.  It will turn a pretty shade of blue.  Type 5.  Place cursor on the right side of the line next to 050.  Type 4
-Hit F6.  Place cursor over field.  Click on it.  Type 099.  Hit tab twice.  Type in RB 038 No. 3 (or whatever the label says)
+**793**
-Scroll down the bottom of record and hit F6 to create a 910 field that looks like this 910  a MBB 03/25/2019 SCUA
+Use F6 again to add the 793 field. The first indicator of this field must be "0" for non-filing characters:
-Hit Control L to save.  Click Continue. Click override.
+  * 793 0_ $a John M. Whitcomb Collection $5 MU
-**If only an 090 is in the record:**
+To add $5, hit F7. The subfield will already be highlighted. Change the "a" to a "5" and then type MU.
-Click on the just the 9 in the 090.  It will turn a pretty shade of blue.  Type 5.  Place cursor on the right side of the line next to 050.  Type 4
+**910**
-Hit F6.  Place cursor over field.  Click on it.  Type 099.  Hit tab twice.  Type in RB 038 No. 3 (or whatever the label says)
+Use F6 again to enter your initials and date. The field should look like this:
-Scroll down the bottom of record and hit F6 to create a 910 field that looks like this - 910  a MBB 03/25/2019 SCUA
+  MBB 03/25/2019 SCUA (NOT case sensitive can use lower or upper case letters for initials and SCUA)
-Hit Control L to save.  Click Continue. Click override.
+Hit Control L to save. Click continue and then Click Override.
 **Step 2 - Creating the item record:**
@@ Line 118: / Line 122: @@
-==== Process to follow if we do not hold a copy of the book in UGEN UMDUB: ====
+====== Process to follow if there is NOT a copy in General Collection UMDUB UGEN ======
 Open Connexion
@@ Line 217: / Line 222: @@
 **590**
-__  $a UMass Amherst Special Collections copy shelved as part of the John M. Whitcomb Collection (RB 038).  Gift of Wilde and Gabrielle Whitcomb.
+__  $a UMass Amherst Special Collections copy shelved as part of the John M. Whitcomb Collection (RB 038). Gift of Wilde and Gabrielle Whitcomb. $5 MU
+or UMass Amherst Special Collections copy signed by NAME with dust jacket.  Shelved as part of the John M. Whitcomb Collection (RB 038). Gift of Wilde and Gabrielle Whitcomb. $5 MU
 **793**