Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision
Previous revision
scua_cataloging [2019/03/25 17:01]
mbanach [Process to follow if we do not hold a copy of the book in either SCUA or UGEN:]
scua_cataloging [2022/05/18 16:53] (current)
mbanach
Line 5: Line 5:
 Contact Steve Robinson a few days before picking up a book truck of materials to be cataloged. This will give Steve time to create labels for each collection. ​ Contact Steve Robinson a few days before picking up a book truck of materials to be cataloged. This will give Steve time to create labels for each collection. ​
  
-====== In Connexion: ======+**[[https://​docs.google.com/​document/​d/​1ckeWPAOwsbo2ZkrqaAjwBOaJR-wKrtraDFBpssiRoIM/​edit?​usp=sharing|SCUA Cataloging Cheat Sheet]]**
  
-Open Connexion+===== In Aleph =====
  
-File > Logon+Search to see if we already have a copy of the book in the general collection in the stacks
  
-Click Cataloging > Search > WorldCat+  * Click binoculars 
 +  * Click find 
 +  * Set base to UMA staff cat 
 +  * Use drop down boxes to search by title, ISBN, etc. 
 +  * Click OK 
 +  * Click on the record you want to open and then click catalog
  
-We only accept English language records.+Check to make sure the record is an exact match for the book in hand
  
-Make sure the box next to Apply Language of Cataloging ​is checked off and set to English+  * Double click items under UMA50 
 +  * Check to see if the book is held in the general collection or SCUA
  
-Search ​by title or ISBN number.  ​We want to search ​the Title Page, NOT the Cover Title.+*** NOTE** - If book is held by SCUA, catalog a second copy only if it has a special feature (signed, limited edition, has dust jacket, etc. Otherwise set aside for Steve Robinson ​to decide whether to keep the second copy or not.
  
-Book-in-hand must be an exact match to the record exported into the catalog. 
  
-Click on top of the data column to sort search results by year+===== If there is already a copy in General Collection UMDUB UGEN =====
  
-Look for the record ​with the most holdings.+==== Bib record ​====
  
-Check to see if UMass already holds a copy+__Call Numbers__
  
-Double click on the record+Go to Edit Text -- New Field (User-defined) or press the F6 key
  
-Then copy and paste the OCLC number (top left side of screen)+  * When the new field appears, type 099 
 +  * Use your cursor to move two spaces until it is in subfield a 
 +  * Enter the SCUA call number (**ex:** RB 038 No. 3)
  
-===== Go to Aleph =====+__500 (formerly 590 note)__
  
-Click binoculars+Hit F6 and add the 500 note according to this format: 500_ _ |a [Information unique to the item within SCUA (SCUA call number for the set of which the item is a part). Gift information.] |5 MU
  
-Click find+  * **Collection ex: 500_ _ ** |a UMass Amherst Special Collections copy shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU 
 +  * **Signed by author ex: 500_ _ ** |a Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU 
 +  * **Dust jacket ex: 500_ _ ** |a UMass Amherst Special Collections copy with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU 
 +  * **Signed by author and a dust jacket ex: 500_ _ **UMass Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU
  
-Set base to UMA staff cat+__710 (formerly used 793)__
  
-Use drop down box to select OCLC number - paste in OCLC number from Connexion ​+Hit F6 and add the 710 note. The first indicator of this field must be "​2"​ for "​name ​in direct order"​. Use this format: 710 2_ |a [SCUA Collection Name] |5 MU
  
-Click OK+  * **Ex: 710 2_**  |a John M. Whitcomb Collection |5 MU
  
-Click catalog+__910__
  
-Double click items under UMA50+Use F6 again to enter your initials and date. Hit Control L to save. Click continue and then Click Override. The field should look like this:
  
-Check to see if the book is held in the general collection or SCUA+  * 910  MBB 03/​25/​2019 ​SCUA (NOT case sensitive)
  
-*** NOTE** - If book is held by SCUA already set aside for Steve Robinson to decide whether to keep the second copy or not+==== Item record ====
  
 +  * Click on ITEMS (left side of screen)
 +  * Click New (top right side of screen)
 +  * Scan in barcode
 +  * Click arrow next to sublibrary and select UMSCA  (UM Special Coll & Archives)
 +  * Click arrow next to collection select USPC (UM Special Collections)
 +  * Click arrow next to material type and select BOOK
 +  * Click arrow next to Item status and select 02 (Library Use Only)
 +  * Click Update
  
-===== Process to follow if there is already a copy in General Collection UMDUB UGEN =====+==== Holdings record ​====
  
 +  * Click on HOL Links tab
 +  * Click create new
  
-**Step one - Adding ​the call number to the bib record:**+==== Flag the book ====
  
-Click on the piece of paper with little ​pencil ​icon (top left side of screen)+  * Add flag with label on one side and barcode on other side 
 +  * Write in pencil ​the call number in pencil ​on the top corner ​of the last blank page of the book 
 +===== If there is NOT a copy in General Collection UMDUB UGEN =====
  
-You are now in the bib record +  ​Open Connexion 
- +  * File > Logon 
-Check to see if there is an 050 and an 090 +  ​* ​Click Cataloging > Search > WorldCat 
- +  ​* ​We only accept English language records: make sure the box next to Apply Language of Cataloging is checked off and set to English 
-**If both 050 & 090 are in the record:*+  ​* ​Search by title or ISBN number. We want to search the Title Page, NOT the Cover Title. 
- +  ​* ​Book-in-hand must be an exact match to the record exported into the catalog. 
-Delete the 050 - Click on the 050.  Hit control F5 +  ​* ​Click on top of the data column to sort search results by year 
- +  ​* ​Look for the record with the most holdings. 
-Then click on the just the 9 in the 090.  It will turn a pretty shade of blue.  Type 5.  Place cursor on the right side of the line next to 050.  Type 4 +  ​* ​Check to see if UMass already holds a copy 
- +  ​* ​Double click on the record you want to open
-Hit F6.  Place cursor over field. ​ Click on it.  Type 099.  Hit tab twice. ​ Type in RB 038 No. 3 (or whatever the label says) +
- +
-Scroll down the bottom of record and hit F6 to create a 910 field that looks like this 910  a MBB 03/25/2019 SCUA +
- +
-Hit Control L to save.  Click Continue. Click override. +
- +
-**If only an 090 is in the record:** +
- +
-Click on the just the 9 in the 090.  It will turn a pretty shade of blue.  Type 5.  Place cursor on the right side of the line next to 050.  Type 4 +
- +
-Hit F6.  Place cursor over field. ​ Click on it.  Type 099.  Hit tab twice. ​ Type in RB 038 No. 3 (or whatever the label says) +
- +
-Scroll down the bottom of record and hit F6 to create a 910 field that looks like this - 910  a MBB 03/25/2019 SCUA +
- +
-Hit Control L to save.  Click Continue. Click override. +
- +
-**Step 2 - Creating the item record:** +
- +
-Click on ITEMS (left side of screen) +
- +
-Click New (top right side of screen) +
- +
-Scan in barcode +
- +
-Click arrow next to sublibrary and select UMSCA  (UM Special Coll & Archives) +
- +
-Click arrow next to collection select USPC (UM Special Collections) +
- +
-Click arrow next to material type and select BOOK +
- +
-Click arrow next to Item status and select 02 (Library Use Only) +
- +
-Click Add +
- +
-**Step 3 - Creating the Holdings record:** +
- +
-Click on HOL Links tab +
- +
-Click create new +
- +
-**Step 4 - Adding flag to book** +
- +
-Add flag with label on one side and barcode on other side +
- +
-Write in pencil the call number in pencil on the top corner of the last blank page of the book +
- +
-**Done!** +
- +
- +
-==== Process to follow if we do not hold a copy of the book in either SCUA or UGEN: ==== +
- +
-Open Connexion +
- +
-File > Logon +
- +
-Click Cataloging > Search > WorldCat +
- +
-We only accept English language records+
- +
-Make sure the box next to Apply Language of Cataloging is checked off and set to English +
- +
-Search by title or ISBN number. We want to search the Title Page, NOT the Cover Title. +
- +
-Book-in-hand must be an exact match to the record exported into the catalog. +
- +
-Click on top of the data column to sort search results by year +
- +
-Look for the record with the most holdings. +
- +
-Check to see if UMass already holds a copy +
- +
-Double click on the record you want to open up+
  
 **Check the following fields** **Check the following fields**
  
-**Call numbers:​** +__Call numbers__
- +
-**090** Delete this field +
- +
-**050** Leave this in the record. ​ Do not evaluate, edit or check. ​+
  
-** 099** Click enter to create a new field type 099 then RB 038 No.5+  ​050 or 090 required. Do not evaluate, edit or check.  
 +  ​* 099 Click enter to create a new field. Type 099 then add the SCUA call number in the field (ex: RB 038 No. 5)
  
 **Call numbers for Multi-volume titles and serials** **Call numbers for Multi-volume titles and serials**
 +  * Each volume or issue gets its own number
 +  * The range of numbers used for that title goes in the 099 field
  
-Each volume or issue gets its own number. +Example, if a Parker collection ​title has three volumes, the next three numbers to be assigned are RB 038 No.8, No.9, and No.10. Add to the bib record: ​099 $a RB 038 No.8-10
-The range of numbers used for that title goes in the 099 field.+
  
-For example, let's say a Parker collection title has three volumes, and the next three numbers to be assigned are RB 038 No.8, No.9, and No.10:+__Author field__
  
-Bib Rec: +  * If there is field for **1XX** check that the author is correct 
-099 $RB 038 No.8-10+  * We only accept exact transcription from title page, title page verso, colophon, covers, or other
  
-**Author field:** +245 ## $a Title $b subtitle / $c Statement of responsibility (author/​creator/​etc.)
  
-**1XX** Check that the author is correct +__Edition ​statement__
- +
-__Exact transcription from title page, title page verso, colophon, covers, or other:__ +
- +
-  * **245** $a Title : $b subtitle / $c Statement of responsibility (author/​creator/​etc.) +
- +
-__Edition ​statement:​__+
  
 Field 250 is the place to look for help identifying matching editions. RDA records will have the edition spelled out in full, which is what we want the record to have. Older records may still have abbreviated edition statements (ex: 3rd rev. ed.). Field 250 is the place to look for help identifying matching editions. RDA records will have the edition spelled out in full, which is what we want the record to have. Older records may still have abbreviated edition statements (ex: 3rd rev. ed.).
Line 176: Line 118:
   * **250** $a Third revised edition.   * **250** $a Third revised edition.
  
-__Record ​accurate imprint ​information ​from title page, title page verso, colophon, covers, or other:__+__Imprint information__ 
 + 
 +Record ​accurate imprint from title page, title page verso, colophon, covers, or other
  
   * **264 _1** $a Place of publication : $b Publisher, $c Date of publication.   * **264 _1** $a Place of publication : $b Publisher, $c Date of publication.
Line 205: Line 149:
 __Subject fields:__ __Subject fields:__
  
-**6XX** ​  + At least one subject ​(in field 6XX) must be present unless it is a book of literature. Do not evaluate, edit or check any subject entry.
-At least one subject must be present unless it is a book of literature. Do not evaluate, edit or check any subject entry.+
  
 __Creators/​contributors/​authors/​editors:​__ __Creators/​contributors/​authors/​editors:​__
- + 
-**7XX** ​+
 If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry. If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.
  
 **Adding additional fields to the record:** **Adding additional fields to the record:**
  
-**590**+__500 (formerly ​590 note)__
  
-590 __  $UMass Amherst Special Collections copy shelved as part of the John M. Whitcomb Collection ​(RB 038).  Gift of Wilde and Gabrielle Whitcomb.+Add the 500 note according to this format: 500_ _ |[Information unique to the item within SCUA (SCUA call number for the set of which the item is a part). Gift information.] |5 MU
  
-**793**+  ​* **Collection ex: 500_ _ ** |a UMass Amherst Special Collections copy shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU 
 +  * **Signed by author ex: 500_ _ ** |a Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU 
 +  * **Dust jacket ex: 500_ _ ** |a UMass Amherst Special Collections copy with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU 
 +  * **Signed by author and a dust jacket ex: 500_ _ **UMass Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU
  
-793 0_  $a John M. Whitcomb Collection ​ $5 MU +__710 (formerly used 793)__
-  +
-The 793 needs a first indicator zero for non-filing characters.+
  
-** 910 **+The first indicator of this field must be "​2"​ for "name in direct order"​. Use this format: 710 2_ |a [SCUA Collection Name] |5 MU
  
-Enter 910 field like this MBB 03/25/2019 SCUA+  * **Ex: 710 2_**  |John M. Whitcomb Collection |5 MU
  
-** 928 **+__910 & 928__
  
-Enter a 928 AUTHORITY+  * 910 __ MBB 03/25/2019 SCUA (NOT case sensitive) 
 +  * 928 __ AUTHORITY
  
-**Updating holdings**+==== Updating holdings ​====
  
 Go to Action -> Holdings -> Update holdings Go to Action -> Holdings -> Update holdings
Line 240: Line 184:
  
 Change AUMM to AUMDDR Change AUMM to AUMDDR
- +===== Exporting =====
- +
- +
-====== Exporting ​======+
  
 **In Connexion:​** **In Connexion:​**
scua_cataloging.1553533300.txt.gz · Last modified: 2019/03/25 17:01 by mbanach
[unknown link type]Back to top
www.chimeric.de Creative Commons License Valid CSS Driven by DokuWiki do yourself a favour and use a real browser - get firefox!! Recent changes RSS feed Valid XHTML 1.0