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scua_cataloging [2020/12/07 19:24]
annk [Bib record] 		scua_cataloging [2022/05/18 16:53] (current)
mbanach
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 Contact Steve Robinson a few days before picking up a book truck of materials to be cataloged. This will give Steve time to create labels for each collection. ​ Contact Steve Robinson a few days before picking up a book truck of materials to be cataloged. This will give Steve time to create labels for each collection. ​
 +
 +**[[https://​docs.google.com/​document/​d/​1ckeWPAOwsbo2ZkrqaAjwBOaJR-wKrtraDFBpssiRoIM/​edit?​usp=sharing|SCUA Cataloging Cheat Sheet]]**
  
 ===== In Aleph ===== ===== In Aleph =====
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   * **Dust jacket ex: 500_ _ ** |a UMass Amherst Special Collections copy with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU   * **Dust jacket ex: 500_ _ ** |a UMass Amherst Special Collections copy with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU
   * **Signed by author and a dust jacket ex: 500_ _ **UMass Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU   * **Signed by author and a dust jacket ex: 500_ _ **UMass Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU
- 
  
 __710 (formerly used 793)__ __710 (formerly used 793)__
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 ==== Item record ==== ==== Item record ====
  
-Click on ITEMS (left side of screen)+  * Click on ITEMS (left side of screen) 
 +  * Click New (top right side of screen) 
 +  * Scan in barcode 
 +  * Click arrow next to sublibrary and select UMSCA  (UM Special Coll & Archives) 
 +  * Click arrow next to collection select USPC (UM Special Collections) 
 +  * Click arrow next to material type and select BOOK 
 +  * Click arrow next to Item status and select 02 (Library Use Only) 
 +  * Click Update
  
-Click New (top right side of screen)+==== Holdings record ====
  
-Scan in barcode+  * Click on HOL Links tab 
 +  * Click create new
  
-Click arrow next to sublibrary and select UMSCA  (UM Special Coll & Archives)+==== Flag the book ====
  
-Click arrow next to collection select USPC (UM Special Collections)+  * Add flag with label on one side and barcode on other side 
 +  * Write in pencil the call number in pencil on the top corner of the last blank page of the book 
 +===== If there is NOT a copy in General Collection UMDUB UGEN =====
  
-Click arrow next to material type and select BOOK +  ​* Open Connexion 
- +  ​* ​File > Logon 
-Click arrow next to Item status and select 02 (Library Use Only) +  ​* ​Click Cataloging > Search > WorldCat 
- +  ​* ​We only accept English language records: make sure the box next to Apply Language of Cataloging is checked off and set to English 
-Click Add +  ​* ​Search by title or ISBN number. We want to search the Title Page, NOT the Cover Title. 
- +  ​* ​Book-in-hand must be an exact match to the record exported into the catalog. 
-**Step 3 - Creating the Holdings record:** +  ​* ​Click on top of the data column to sort search results by year 
- +  ​* ​Look for the record with the most holdings. 
-Click on HOL Links tab +  ​* ​Check to see if UMass already holds a copy 
- +  ​* ​Double click on the record you want to open
-Click create new +
- +
-**Step 4 - Adding flag to book** +
- +
-Add flag with label on one side and barcode on other side +
- +
-Write in pencil the call number in pencil on the top corner of the last blank page of the book +
- +
-**Done!** +
- +
- +
-====== Process to follow if there is NOT a copy in General Collection UMDUB UGEN ====== +
- +
- +
-Open Connexion +
- +
-File > Logon +
- +
-Click Cataloging > Search > WorldCat +
- +
-We only accept English language records. +
- +
-Make sure the box next to Apply Language of Cataloging is checked off and set to English +
- +
-Search by title or ISBN number. We want to search the Title Page, NOT the Cover Title. +
- +
-Book-in-hand must be an exact match to the record exported into the catalog. +
- +
-Click on top of the data column to sort search results by year +
- +
-Look for the record with the most holdings. +
- +
-Check to see if UMass already holds a copy +
- +
-Double click on the record you want to open up+
  
 **Check the following fields** **Check the following fields**
  
-**Call numbers:​** +__Call numbers__
- +
-**090** Delete this field +
- +
-**050** Leave this in the record. ​ Do not evaluate, edit or check. ​+
  
-** 099** Click enter to create a new field type 099 then RB 038 No.5+  ​* 050 or 090 required. Do not evaluate, edit or check.  
 +  ​* 099 Click enter to create a new field. Type 099 then add the SCUA call number in the field (ex: RB 038 No. 5)
  
 **Call numbers for Multi-volume titles and serials** **Call numbers for Multi-volume titles and serials**
 +  * Each volume or issue gets its own number
 +  * The range of numbers used for that title goes in the 099 field
  
-Each volume or issue gets its own number. +Example, if a Parker collection ​title has three volumes, the next three numbers to be assigned are RB 038 No.8, No.9, and No.10. Add to the bib record: ​099 $a RB 038 No.8-10
-The range of numbers used for that title goes in the 099 field.+
  
-For example, let's say a Parker collection title has three volumes, and the next three numbers to be assigned are RB 038 No.8, No.9, and No.10:+__Author field__
  
-Bib Rec: +  * If there is a field for **1XX** check that the author is correct 
-099 $a RB 038 No.8-10+  * We only accept exact transcription from title page, title page verso, colophon, covers, or other
  
-**Author field:** +245 ## $a Title : $b subtitle / $c Statement of responsibility (author/​creator/​etc.)
  
-**1XX** Check that the author is correct +__Edition ​statement__
- +
-__Exact transcription from title page, title page verso, colophon, covers, or other:__ +
- +
-  * **245** $a Title : $b subtitle / $c Statement of responsibility (author/​creator/​etc.) +
- +
-__Edition ​statement:​__+
  
 Field 250 is the place to look for help identifying matching editions. RDA records will have the edition spelled out in full, which is what we want the record to have. Older records may still have abbreviated edition statements (ex: 3rd rev. ed.). Field 250 is the place to look for help identifying matching editions. RDA records will have the edition spelled out in full, which is what we want the record to have. Older records may still have abbreviated edition statements (ex: 3rd rev. ed.).
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   * **250** $a Third revised edition.   * **250** $a Third revised edition.
  
-__Record ​accurate imprint ​information ​from title page, title page verso, colophon, covers, or other:__+__Imprint information__ 
 + 
 +Record ​accurate imprint from title page, title page verso, colophon, covers, or other
  
   * **264 _1** $a Place of publication : $b Publisher, $c Date of publication.   * **264 _1** $a Place of publication : $b Publisher, $c Date of publication.
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 __Subject fields:__ __Subject fields:__
  
-**6XX** ​  + At least one subject ​(in field 6XX) must be present unless it is a book of literature. Do not evaluate, edit or check any subject entry.
-At least one subject must be present unless it is a book of literature. Do not evaluate, edit or check any subject entry.+
  
 __Creators/​contributors/​authors/​editors:​__ __Creators/​contributors/​authors/​editors:​__
- + 
-**7XX** ​+
 If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry. If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.
  
 **Adding additional fields to the record:** **Adding additional fields to the record:**
  
-**500** ​(formerly 590 field)+__500 (formerly 590 note)__
  
-500 __  $a UMass Amherst Special Collections copy shelved as part of the John M. Whitcomb Collection ​(RB 038). Gift of Wilde and Gabrielle Whitcomb. $5 MU +Add the 500 note according to this format: 500_ _ |a [Information unique to the item within SCUA (SCUA call number for the set of which the item is a part). Gift information.] |5 MU
  
-**If signed by author:​** ​+  ​* **Collection ex: 500_ _ ** |a UMass Amherst Special Collections copy shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU 
 +  * **Signed by author ex: 500_ _ ** |a Amherst Special Collections copy signed by the author ​W.E. Burghardt Du Bois. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU 
 +  * **Dust jacket ex: 500_ _ ** |a UMass Amherst Special Collections copy with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU 
 +  * **Signed by author and a dust jacket ex: 500_ _ **UMass Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU
  
-**EXAMPLE: 500_ _ ** |a Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois. Shelved as part of the Catherine A. Latimer Collection ​(RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU+__710 (formerly used 793)__
  
-**If it has a dust jacket:** +The first indicator of this field must be "​2"​ for "name in direct order"​. Use this format: 710 2_ |a [SCUA Collection ​Name] |5 MU
-  +
-**EXAMPLE: 500_ _ ** |a UMass Amherst Special Collections copy with dust jacket. Shelved as part of the Catherine A. Latimer ​Collection ​(RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. ​|5 MU+
  
-**If it has a dust jacket and it is signed:**+  ​* **Ex: 710 2_**  |a John M. Whitcomb Collection |5 MU
  
-**EXAMPLE: 500_ _ **UMass Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU+__910 & 928__
  
-**710** ​(formerly 793 field)+  ​* 910 __ MBB 03/25/2019 SCUA (NOT case sensitive) 
 +  * 928 __ AUTHORITY
  
-710 2_  $a John M. Whitcomb Collection ​ $5 MU +==== Updating holdings ​====
-  +
-The 710 needs a first indicator of two for "name in direct order."​ +
- +
-** 910 ** +
- +
-Enter a 910 field like this MBB 03/25/2019 SCUA +
- +
-** 928 ** +
- +
-Enter a 928 AUTHORITY +
- +
-**Updating holdings**+
  
 Go to Action -> Holdings -> Update holdings Go to Action -> Holdings -> Update holdings
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 Change AUMM to AUMDDR Change AUMM to AUMDDR
- +===== Exporting =====
- +
- +
-====== Exporting ​======+
  
 **In Connexion:​** **In Connexion:​**
scua_cataloging.1607369071.txt.gz · Last modified: 2020/12/07 19:24 by annk
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