Differences

This shows you the differences between two versions of the page.

--- scua_cookbook_collections [2016/11/14 12:32]
kdion Expanded on instructions
+++ scua_cookbook_collections [2020/10/14 19:18]
mbanach
@@ Line 3: / Line 3: @@
-Received from SCUA along with a sheet of labels and archival bookmarks
+Community cookbooks, regular cookbooks, cookbooks for specific products and cookbooks accompanying applicances are received from SCUA along with a sheet of labels and archival bookmarks. Instructions on using the labels and making any markings to the books are given by SCUA.
-Search title of each cookbook on OCLC for copy. If none is found, create a new record.
+Search title of each cookbook in Aleph to check for duplicates. If we already have a copy, set it aside and check with SCUA.  If we do not have a copy, search in OCLC. If a record is found, export to Aleph and add the following fields:
+   *099
+   *500
+   *710
+   *Then add the usual 9xx fields.
+If no copy is found and a new record needs to be created, include the following fields:
-**__Fields__**
-**043  **  Geographical code - use if country is present in a subject heading field
+**040  ** AUM ǂb eng ǂe rda ǂc AUM
+**043  **  Geographical code - use if country is present in a subject heading field. The codes can be found at [[http://www.loc.gov/marc/countries/countries_name.html|www.loc.gov/marc/countries/countries_name.html]]
+**049 ** AUMM
 **099  **  SCUA-supplied call number (ie., ǂa BMC ǂa 4700)
-**100 1_**  If individual author is present
+EXAMPLE:
-**245 10**  Title ǂb subtitle / ǂc statement of responsibility
+**100 1_**  If individual author is present, ǂe author.
+**245 10**  Title : ǂb subtitle / ǂc statement of responsibility, if present.
+**EXAMPLE: 245 1_ |a Valley vegetables : |b recipes for forty of the Pioneer Valley's vegetables / |c Claire Hopley ; photographs by Robert Hopley.**
 **246 3_**  Alternative title if required (i.e., One hundred vs. 100)
-**250   **  Edition, if specified
+**250   **  Edition, if specified.
-**264 _1**  Place of publication ǂb Publisher ǂc Date
+**264 _1**  Place of publication : ǂb Publisher, ǂc Date.
 **336   ** text ǂb txt ǂ2 rdacontent
@@ Line 32: / Line 45: @@
 **500   ** Notes (i.e., Title from cover), ("Compiled by Episcopal church women"--Page 4"), (Promotional cookbook featuring [Cool Whip].)
-**590   ** SCUA note (i.e., UMass Amherst Special Collections copy shelved as part of the Beatrice A. McIntosh Cookery Collection (MS 395).)
+**500   ** SCUA local note UMass Amherst Special Collections copy shelved as part of the Beatrice A. McIntosh Cookery Collection (MS 395).
+** EXAMPLE 500_ _ |a  UMass Amherst Special Collections copy shelved as part of the Beatrice A. McIntosh Cookery Collection (MS 395). ǂ5 MU **
 **650 _0**  Subject heading(s) - see below
@@ Line 38: / Line 53: @@
 **655 _7** Genre (Cookbooks, Recipes, Community Cookbooks) ǂ2 lcgft
-**710 2_** (Corporate body responsible) ǂe issuing body.
+**710 2_** |a (Corporate body responsible) ǂe issuing body.
-**793 0_** SCUA note (i.e., Beatrice A. Mcintosh Cookery Collection. ǂ5 MU)
+**710** Collection note : 710 2_ |a [Collection Name.] ǂ5 MU
+** EXAMPLE : 710 2_ |a Beatrice A. McIntosh Cookery Collection. |5 MU **
 __Template__
-It is helpful to create a cataloging template in Connexion to speed the process.  In Connexion, go to Cataloging -> Create -> Constant Data.  Workform type: Books.  In the Fixed Field input Elvl I, Lang eng, Ctry (blank), Desc i, DtSt s, Dates (blank). Add and/or fill out the bib record following fields: 099__ (whatever call number is assigned by SCUA, such as BMC |a ) the 3xx RDA fields, tje 590 SCUA note, the 655 Genre fields, the 793 note. Change the 260 field to the RDA-compilant 264 _1 field.  When done, hit F4 (Save) and in the pop-up window, give the template a name such as SCUA Cookbooks.  Check the Default box. In the future, hit Ctrl-F8 then Ctrl-F10 to bring up a copy of the template.    If you want to make any permanent changes, go to Cataloging -> Show -> Default Local Constant Data.  *NOTE*: If you have more than one template, go to Cataloging -> Search -> Local Constant Data.
+It is helpful to create a cataloging template in Connexion to speed the process.  In Connexion, go to Cataloging -> Create -> Constant Data.  Workform type: Books.  In the Fixed Field input Elvl I, Lang eng, Ctry (blank), Desc i, DtSt s, Dates (blank). Add and/or fill out the bib record following fields: 099__ (whatever call number is assigned by SCUA, such as BMC |a ) the 3xx RDA fields, the 500 SCUA note, the 655 Genre fields, the 710 field. Change the 260 field to the RDA-compilant 264 _1 field.  When done, hit F4 (Save) and in the pop-up window, give the template a name such as SCUA Cookbooks.  Check the Default box. In the future, hit Ctrl-F8 then Ctrl-F10 to bring up a copy of the template.  You will need to fill in the Ctry (country of publication code) and the date of publication as well as any possible illustration information (Illus: a).  The codes for country can be found here: [[http://www.loc.gov/marc/geoareas/gacs_name.html|www.loc.gov./marc/geoareas/gacs_name.html]]
+ If you want to make any changes to the template in the future, go to Cataloging -> Show -> Default Local Constant Data then edit as needed.  *NOTE*: If you have more than one template, go to Cataloging -> Search -> Local Constant Data.