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scua_finding_aids [2018/01/25 16:00]
annk
scua_finding_aids [2018/02/27 10:10] (current)
annk
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-Marc records are being added into the catalogue for SCUA finding aids that are currently on Credo/​UMarmot. ​ After an initial batch of approximately 1200 records ​were added over a period of several months, the project will be on-going, with a list of collections that need to be added coming from SCUA approximately every 6 months.+Marc records are being added into the catalogue for SCUA finding aids that are currently on Credo/​UMarmot. ​ After an initial batch of approximately 1200 records ​to start, the project will be on-going, with a list of collections that need to be added coming from SCUA approximately every 6 months.
  
 === Getting Started === === Getting Started ===
  
-We get an XML document emailed from SCUA of the finding aids that need to be converted. The finding aids have already been mapped to the appropriate Marc fields, so we don't have to worry about that part. We just need to extract the data into something we can use.+MU gets an XML document emailed from SCUA of the finding aids that need to be converted. The finding aids have already been mapped to the appropriate Marc fields, so we don't have to worry about that part. We just need to extract the data into something we can use.
  
   * Download and save the XML document   * Download and save the XML document
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 === Working with MarcEdit and Connexion === === Working with MarcEdit and Connexion ===
  
-Now you have an .mrc document! Now import into Connexion.+Now you have an .mrc document. Next import into Connexion.
  
   * Open Connexion to upload this new file into your Local Save File   * Open Connexion to upload this new file into your Local Save File
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 This pulls all of the records into MarcEditor for batch edits. Save by clicking on the icon that looks like a "globe with a plug." This saves your edits back into Connexion automatically. This pulls all of the records into MarcEditor for batch edits. Save by clicking on the icon that looks like a "globe with a plug." This saves your edits back into Connexion automatically.
  
-When you have made all the batch edits you are able to do, be sure you have saved! Go back into Connexion and tweak records as needed (not everything can be batched in this process). Specifically,​ 6XX and 7XX fields need to be manually chosen, and some other fields need to be double-checked before they are complete. ​Call numbers also need to be added manually in the 099 field. Do not separate out different sections of the call number. All of the call number goes into a single $a (see example). This is really important if you use the correct ​049 field code to automatically add items and holdings!+When you have made all the batch edits you are able to do, be sure you have saved! Go back into Connexion and tweak records as needed (not everything can be batched in this process). Specifically, 1XX, 6XX and 7XX fields need to be manually chosen, and some other fields need to be double-checked before they are complete. ​For the moment, call numbers also need to be added manually in the 099 field. Do not separate out different sections of the call number. All of the call number goes into a single $a (see example). This is really important if you use the 049 field code to automatically add items and holdings!
  
 099 _ _ $a MS 675 bd 099 _ _ $a MS 675 bd
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   * Click on Edit   * Click on Edit
-  * Type F6 to add a new field+  * Use F6 to add a new field
   * 856 42 $u copy and paste Credo/​UMarmot URL here   * 856 42 $u copy and paste Credo/​UMarmot URL here
-  * Type F7 to add new subfield+  * F7 to add new subfield
   * $z View collection description   * $z View collection description
  
scua_finding_aids.txt · Last modified: 2018/02/27 10:10 by annk
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