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| - | When searching in OCLC Connexion, be sure to search the Title Page, NOT the Cover Title. | + | === Searching in Connexion === |
| - | * We only accept English language records | + | Use F2 to bring up the search box. If the title has an ISBN, always search by ISBN--this is a more precise search. If there is no ISBN, search by title. Use the title on the title page, NOT the cover title. |
| - | * RDA records will also have “rda” coded in the 040. | + | |
| - | Ex: 040 $a DLC $b eng $e rda $c DLC $d AUM | + | === Assessing the records === |
| - | Choose the **__exact__** transcription from title page, title page verso, colophon, covers, or other: | + | **040**: |
| - | Ex: 245 $a Title : $b subtitle / $c Statement of responsibility (author/creator/etc.) | + | * 040 must have $b eng in it (for English language records)--we do not accept records that are not English language records. |
| + | * RDA records will also have “rda"--if the record doesn't have $e rda, that's ok! It's just an old record done under old rules! You can still use it. | ||
| - | Edition statement: | + | 040 $a MBX $b eng $e rda $c MBX $d AUM |
| - | Field 250 is the place to look for help identifying matching editions. | + | **245**: |
| - | * RDA records will have the edition spelled out in full | + | |
| - | * Older records may still have abbreviated edition statements | + | |
| - | Ex: 250 $a Third revised edition. OR 250 $a 3rd rev. ed. | + | * Title must be an **__exact__** transcription from title page, title page verso, colophon, covers, or other |
| - | Record accurate imprint information from title page, title page verso, colophon, covers, or other: | + | 245 $a Title : $b subtitle / $c Statement of responsibility (author/creator/etc.) |
| + | |||
| + | **250**: | ||
| + | |||
| + | IF there is an edition | ||
| + | |||
| + | * RDA records will have the edition spelled out in full or exactly as written on the title page verso, cover, etc. | ||
| + | * Non-RDA records may still have abbreviated edition statements | ||
| + | |||
| + | 250 $a Third revised edition. OR 250 $a 3rd rev. ed. | ||
| + | |||
| + | **264**: | ||
| + | |||
| + | * New rda records record imprint in 264. Older AACR2 records will still have a 260 field, sometimes with less specificity. If you find a record with a 260 field, it is still fine to use. | ||
| 264 _1 $a Place of publication : $b Publisher, $c Date of publication. | 264 _1 $a Place of publication : $b Publisher, $c Date of publication. | ||
| - | Copyright dates are always in brackets with no period, followed by an additional 264 field showing that the inferred date is a copyright date. | ||
| - | 264 _1 $a Place of publication : $b Publisher, $c [2010] | + | OR |
| - | 264 _4 $c ©2010 | + | |
| - | If no place of publication or publisher is identified anywhere on the piece: | + | 264 _1 $a Place of publication : $b Publisher, $c [Copyright Date] |
| + | 264 _4 $c ©Copyright Date | ||
| + | |||
| + | * If no place of publication or publisher is identified anywhere on the piece: | ||
| + | |||
| + | 264 _1 $a [Place of publication not identified] : $b [publisher not identified], $c Date of publication. | ||
| + | |||
| + | RDA records may also use several other 264 fields for Production, Distribution, or Manufacture. Ask a cataloger if you have questions. | ||
| + | |||
| + | **300** | ||
| + | |||
| + | * Physical description | ||
| + | |||
| + | 300 $a Pagination : $b illustrations, maps, etc. ; $c height in cm | ||
| + | |||
| + | **33X**: | ||
| + | |||
| + | * Each record must include carrier fields. These are RDA fields using **336**, **337** and **338**. The fields change depending on format. | ||
| + | |||
| + | Example for books/monographs/serials: | ||
| + | |||
| + | * 336 $a text $b txt $2 rdacontent | ||
| + | * 337 $a unmediated $b n $2 rdamedia | ||
| + | * 338 $a volume $b nc $2 rdacarrier | ||
| + | |||
| + | **050** | ||
| - | 264 _1 $a [Place of publication not identified] : $b [publisher not identified], $c 2009. | + | * All records require a well-formed Library of Congress (LC) call number, containing both $a (classification) and $b (cutter/date) |
| - | RDA records may also use several other 264 fields for Production, Distribution, or Manufacture. See a cataloger if you have questions. | + | * If the call number is well-formed do not evaluate, edit or check. If a record has an LC call number with a volume designation (and no alternative number), ask a cataloger. |
| + | * If a record has two LC call numbers, choose one call number and delete the other choice before exporting into the catalog | ||
| + | * Call numbers belong in the **050** field with the second indicator of 4. | ||
| + | * Only use 090 for the call number when UMass is over-riding an already established call number for local purposes. __Otherwise, ALL LC CALL NUMBERS BELONG IN 050.__ | ||
| - | Physical Description: | + | 050 _4 $a D835.H4 $b I86 1997 |
| - | 300 $a Pagination : $b illustrations, maps, etc. ; $c height dimension in cm | + | **6XX** |
| - | Carrier fields: | + | |
| - | Each record must include carrier fields. Example for books/monographs/serials: | + | * At least one subject must be present in a **6XX** field unless it is a book of literature. Do not evaluate, edit or check any subject entry. |
| - | 336 $a text $b txt $2 rdacontent | + | **1XX/7XX** |
| - | 337 $a unmediated $b n $2 rdamedia | + | |
| - | 338 $a volume $b nc $2 rdacarrier | + | |
| - | Call numbers: | + | |
| - | All records require a well-formed Library of Congress (LC) call number, containing both $a (classification) and $b (cutter/date). If the call number is well-formed do not evaluate, edit or check. If a record has an LC call number with a volume designation (and no alternative number), ask a cataloger. | + | * If a person is named in 245 $c, they must have a **1XX** or **7XX** entry. Do not evaluate, do not create addition entries, do not evaluate for main entry. |
| - | If a record has two LC call numbers, choose one call number and delete the other choice before exporting into the catalog. | + | === Exporting into Aleph === |
| - | 050 $a D835.H4 $b I86 1997 | + | Add two fields to the bottom of each record you export: |
| - | or | + | * 910 INITIALS DATE (ex: AMK 08/15/2019) |
| + | * 928 AUTHORITY | ||
| - | 090 $a D835.H4 $b I86 1997 | + | Update holdings. Then go to the 049 field and change from AUMM: |
| - | Subject fields: | + | * 049 AUMSEL |
| - | 6XX At least one subject must be present unless it is a book of literature. Do not evaluate, edit or check any subject entry. | + | This will create your items and holdings in Aleph automatically. After the item successfully exports, a pop-up box will show up telling you that you have successfully created everything. Take the very top number that says FCL01.######### and copy everything AFTER the period. Use the top search box in Aleph, paste in that number and hit enter. You will be taken to your new record! Barcode the item and you're done! |
| - | Creators/contributors/authors/editors: | ||
| - | 1XX or 7XX If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry. | ||
| - | You're done! | + | //[[annk@library.umass.edu|Primary contact: Ann Kardos]]// |
