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--- separate_record_policy_for_free_electronic_resources [2015/05/13 18:36]
+++ separate_record_policy_for_free_electronic_resources [2020/04/13 18:30]
jeustis
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+=====This PAGE IS FOR REFERENCE ONLY=====
+**Separate record policy for free electronic resources**
+When cataloging a print item that has a free electronic version listed in some way on the print bib, find a record for the electronic version on OCLC (or in SFX for serials) and export it to Aleph.
+If there is no free electronic version indicated on the print bib it is not necessary to search for one.
+This applies to all materials cataloged - serials, gov docs, monos, FastCat, Promptcat, etc.
+**Instructions:**
+For serials check SFX first to see if a MARCIt record is available
+For monos, find a record on OCLC
+Check record according to FastCat principles
+http://wws.library.umass.edu/wikis/acp/doku.php?id=fastcat_instructions
+Also make sure to check:
+That form in the fixed fields is coded with either an ‘o’ or an ‘s’
+There is a 245 $h [electronic resource]
+Export record to Aleph
+Bring up record in Aleph
+Delete all 856 fields from the bib
+Add 910, 930
+Add item and holdings records:
+First add item record
+No barcode (obviously)
+Sublibrary: UMDUB
+Collection: UWWW
+Material type: Choose ebook, ejournal, online database, or website whichever seems to fit the best – most of these will probably be ebooks or ejournals
+Item status: 04 Internet
+Then add holdings record:
+Delete subfields with call number
+Cut and paste URL into an 856 field with indicators 40 and subfield u
+Create a subfield z, then add this text: Connect to this title
+For more information, there are instructions for cataloging free internet resources on the
+wiki at:
+http://wws.library.umass.edu/wikis/acp/doku.php?id=free_internet_resources_cataloging
+Count stats for electronic resources on the "Statistics Sheet for Media and E-Resources."