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separate_record_policy_for_free_electronic_resources [2015/05/13 14:36]
separate_record_policy_for_free_electronic_resources [2019/01/07 12:20] (current)
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 +**Separate record policy for free electronic resources**
  
 +When cataloging a print item that has a free electronic version listed in some way on the print bib, find a record for the electronic version on OCLC (or in SFX for serials) and export it to Aleph.
 +
 +If there is no free electronic version indicated on the print bib it is not necessary to search for one.
 +
 +This applies to all materials cataloged - serials, gov docs, monos, FastCat, Promptcat, etc.
 +
 +**Instructions:​**
 +
 +For serials check SFX first to see if a MARCIt record is available
 +
 +For monos, find a record on OCLC
 +
 +Check record according to FastCat principles
 +
 +http://​wws.library.umass.edu/​wikis/​acp/​doku.php?​id=fastcat_instructions
 +
 +Also make sure to check:
 +
 +That form in the fixed fields is coded with either an ‘o’ or an ‘s’
 +
 +There is a 245 $h [electronic resource]
 +
 +Export record to Aleph
 +
 +Bring up record in Aleph
 +
 +Delete all 856 fields from the bib
 +
 +Add 910, 930
 +
 +Add item and holdings records:
 +
 +First add item record
 +
 +No barcode (obviously)
 +
 +Sublibrary: UMDUB
 +
 +Collection: UWWW
 +
 +Material type: Choose ebook, ejournal, online database, or website whichever seems to fit the best – most of these will probably be ebooks or ejournals
 +
 +Item status: 04 Internet
 +
 +Then add holdings record:
 +
 +Delete subfields with call number
 +
 +Cut and paste URL into an 856 field with indicators 40 and subfield u
 +
 +Create a subfield z, then add this text: Connect to this title 
 +
 +For more information,​ there are instructions for cataloging free internet resources on the
 +wiki at:
 +
 +http://​wws.library.umass.edu/​wikis/​acp/​doku.php?​id=free_internet_resources_cataloging
 +
 +Count stats for electronic resources on the "​Statistics Sheet for Media and E-Resources."​
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