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serials_ceased_titles [2016/05/10 20:05]
ldegozzaldi [Bibliographic record]
serials_ceased_titles [2020/07/17 18:35]
annk removed
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-(Aleph Workflow--Information Resources Management)\\  +====== __**DO NOT USE--HISTORICAL WORKFLOW**__ ======
-(Working Draft, 2/2/08)+
  
-====== Serials ​Ceased Titles ======+See instead [[https://​www.library.umass.edu/​wikis/​acp/​doku.php?​id=ceased_cancelled_serials|Ceased and Cancelled ​Serials ​Workflows]]
  
-===== Serial Receivers ​=====+ 
 + 
 + 
 + 
 + 
 + 
 + 
 +**Serials Ceased Titles 
 + 
 +Serial Receivers**
  
   - Retrieve unbound issues and pam box from the Current Periodical Room, Templok (Main stacks) or branch library as appropriate. ​ Do not retrieve any Reference locations.   - Retrieve unbound issues and pam box from the Current Periodical Room, Templok (Main stacks) or branch library as appropriate. ​ Do not retrieve any Reference locations.
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   - Give issues, Serial Information Form and other information regarding the cessation (for example, notices/​letters from vendors or publishers),​ to Serials Cataloging Assistant.  ​   - Give issues, Serial Information Form and other information regarding the cessation (for example, notices/​letters from vendors or publishers),​ to Serials Cataloging Assistant.  ​
  
-===== Serials Cataloging Assistant ​=====+**Serials Cataloging Assistant**
  
   - If the title was cataloged to a Reference location, email Reference (or ISEL) to notify them that the title has ceased (give title and Aleph bib. number) and that if they want to remove it from Reference, they should bring the volume(s) to the Serials Cataloging Assistant, or relabel it/them at ISEL and arrange with the Serials Cataloging Assistant to do the transfer in Aleph.   - If the title was cataloged to a Reference location, email Reference (or ISEL) to notify them that the title has ceased (give title and Aleph bib. number) and that if they want to remove it from Reference, they should bring the volume(s) to the Serials Cataloging Assistant, or relabel it/them at ISEL and arrange with the Serials Cataloging Assistant to do the transfer in Aleph.
   - If the title was cataloged as “Latest vol. only retained” and we are not keeping any of the pieces, retrieve the pieces and discard and count as discards on statistics sheet, delete the record from Aleph and remove our holdings from OCLC.   - If the title was cataloged as “Latest vol. only retained” and we are not keeping any of the pieces, retrieve the pieces and discard and count as discards on statistics sheet, delete the record from Aleph and remove our holdings from OCLC.
  
-==== Bibliographic record ​====+**Bibliographic record**
  
   - Make a printout of OCLC record if necessary, or overlay record if necessary. ​ Base any updates on OCLC record printout and/or last issue. ​   - Make a printout of OCLC record if necessary, or overlay record if necessary. ​ Base any updates on OCLC record printout and/or last issue. ​
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   - Some cessations are because of a title change, requiring a 785.  Check OCLC record, or construct information obtained from another source, such as the vendor.   - Some cessations are because of a title change, requiring a 785.  Check OCLC record, or construct information obtained from another source, such as the vendor.
  
-==== HOL record ​====+**HOL record**
  
   - Update 866 field to remove “-” at end of holdings and add two slashes at end of holdings statement, if we hold the last issue of title. ​ Add a 590 and insert: ​ “Record ceased per [letter, OCLC, phone call etc.], [mo-dy-yr],​[initials]. ​ Add a 952 subfield z (if necessary), and insert: ​ Ceased with …[vol., issue, date] as it appears in the holdings statement.   - Update 866 field to remove “-” at end of holdings and add two slashes at end of holdings statement, if we hold the last issue of title. ​ Add a 590 and insert: ​ “Record ceased per [letter, OCLC, phone call etc.], [mo-dy-yr],​[initials]. ​ Add a 952 subfield z (if necessary), and insert: ​ Ceased with …[vol., issue, date] as it appears in the holdings statement.
   - Change location if a transfer. ​ (Add a new HOL record or edit the existing one, depending on whether our holdings are split; link items to appropriate HOL record.)   - Change location if a transfer. ​ (Add a new HOL record or edit the existing one, depending on whether our holdings are split; link items to appropriate HOL record.)
  
-==== Periodicals:​ Item records ​====+**Periodicals:​ Item records**
  
   - Collapse unbound issues into one item for the bound volume that will result, and enter an Item Process Status of BH (In Process (pre-bindery)),​ and "​CEASED,​ [date], [initials] in the Internal Note field. ​ For Science and Current News.& Mags. titles, make sure items and subscription are linked to the UPER HOL record and delete the UPERC HOL record. ​ Be sure to include the unbound issues going for binding in the 866 of the UPER HOL record.   - Collapse unbound issues into one item for the bound volume that will result, and enter an Item Process Status of BH (In Process (pre-bindery)),​ and "​CEASED,​ [date], [initials] in the Internal Note field. ​ For Science and Current News.& Mags. titles, make sure items and subscription are linked to the UPER HOL record and delete the UPERC HOL record. ​ Be sure to include the unbound issues going for binding in the 866 of the UPER HOL record.
-  - Give issues to Bindery person, along with a Binding Form which should include in addition to required information:​ +  - Give issues to Bindery person.
-    * Note “HOK” next to vol. information. +
-    * Note “Ceased” at bottom of slip.+
  
-==== Serials: Item records ​====+**Serials: Item records**
  
-  - Access item list.  In Internal Note field of last item, remove “To … for recat” and edit note to read: “CEASED, [date], [initials].”+  - Access item list.  In Internal Note field of last item, enter note: “CEASED, [date], [initials].”
   - Make sure unnecessary items are deleted.   - Make sure unnecessary items are deleted.
-  - Create new item record(s) for volumes(s) ​not linked in hand.  Affix bar code and link them. Under General Information (1), enter PC into the Item Process Status field, ​fill out a green slip for serials needing relabelling/​transferring ​and place on serials truck.+  - Create new item record(s) for volumes(s) ​if any exist.  Affix bar code and link them, if not going to bindery. Under General Information (1), enter PC into the Item Process Status field, and send to end processing.
  
   
-//[[lucyd@library.umass.edu|Primary contact: ​Lucy deGozzaldi]]//.+//[[annk@umass.edu|Primary contact: ​Ann Kardos]]//.
  
  
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