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serials_local_holdings_records_lhrs_creation_and_maintenance [2017/03/13 18:24] ldegozzaldi [Local Holdings Record Format:] |
serials_local_holdings_records_lhrs_creation_and_maintenance [2017/03/13 18:26] ldegozzaldi [Local Holdings Information from Other Institutions] |
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| - **008 (Fixed-Length Data Elements).** This field contains several values: Data entered on file, Receipt or acquisition, Method of acquisition and so on. The __only one__ we need to worry about: Receipt or acquisition [06]. The drop-down menu gives several choices including "4" (Currently received), and "5 (Not currently received). Anything we currently receive should have a “4” entered here. Cancellations require changing the "4" to a "5". Cessations and title changes may be indicated with "2" (Received and complete or ceased), although "5" is also OK. | - **008 (Fixed-Length Data Elements).** This field contains several values: Data entered on file, Receipt or acquisition, Method of acquisition and so on. The __only one__ we need to worry about: Receipt or acquisition [06]. The drop-down menu gives several choices including "4" (Currently received), and "5 (Not currently received). Anything we currently receive should have a “4” entered here. Cancellations require changing the "4" to a "5". Cessations and title changes may be indicated with "2" (Received and complete or ceased), although "5" is also OK. | ||
| - **014 (with first indicator 0).** This records the HOL number used by the automatic program, set up to update HOLs on an automatic schedule, as our holdings change. Enter the HOL number with front zero's added to make 9 digits, followed by subfield b (NONE). See example below. | - **014 (with first indicator 0).** This records the HOL number used by the automatic program, set up to update HOLs on an automatic schedule, as our holdings change. Enter the HOL number with front zero's added to make 9 digits, followed by subfield b (NONE). See example below. | ||
| - | - **852 (with first indicator 0).** This field will be automatically pulled from the HOL. Enter AUM $b AUMM __followed by the call number__ as depicted in the HOL: $h HN30 $i .P27 $m Per. Any notes in the Aleph HOL useful for clarifying our holdings to other institutions should be entered here after a subfield z. **Example: $z Supplements accompany some vols.** We wouldn’t need to add notes such as: $z Latest vol./yr. in Ref. | + | - **852 (with first indicator 0).** This field will be automatically pulled from the HOL. Enter AUM $b AUMM __followed by the call number__ as depicted in the HOL. Example: $h HN30 $i .P27 $m Per. Any notes in the Aleph HOL useful for clarifying our holdings to other institutions should be entered here after a subfield z. **Example: $z Supplements accompany some vols.** We wouldn’t need to add notes such as: $z Latest vol./yr. in Ref. |
| - **853-863.** These fields break down/clarify the holdings statement. We no longer use these. | - **853-863.** These fields break down/clarify the holdings statement. We no longer use these. | ||
| - **866 (with indicators 41)*.** Enter $0 $a followed by the holdings statement __exactly as entered in the Summary field above__. | - **866 (with indicators 41)*.** Enter $0 $a followed by the holdings statement __exactly as entered in the Summary field above__. | ||
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| ===== Local Holdings Information from Other Institutions ===== | ===== Local Holdings Information from Other Institutions ===== | ||
| - | The LHR screen can be very useful for checking other institutions’ holdings on a certain title. | + | The LHR screen can be useful for checking other institutions’ holdings on a certain title. |
| - Call up the LHR (or bib.) of the record of interest (step A.2. above). The VIEW window (to right of the ACTION window) will read MARC template. Click the drop-down menu of that window, and choose Display Local Holdings. | - Call up the LHR (or bib.) of the record of interest (step A.2. above). The VIEW window (to right of the ACTION window) will read MARC template. Click the drop-down menu of that window, and choose Display Local Holdings. | ||
| - A new line will appear labeled “Local holdings type.” Choose "All Holdings" in the drop-down, then click "Display Local Holdings" in the oval to right. The holdings of other institutions will appear. Moving the cursor onto the various OCLC symbols will display the names of the institutions. | - A new line will appear labeled “Local holdings type.” Choose "All Holdings" in the drop-down, then click "Display Local Holdings" in the oval to right. The holdings of other institutions will appear. Moving the cursor onto the various OCLC symbols will display the names of the institutions. | ||
| //[[lucyd@library.umass.edu|Primary contact: Lucy deGozzaldi]]//. | //[[lucyd@library.umass.edu|Primary contact: Lucy deGozzaldi]]//. | ||
