Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision
Previous revision
Last revision Both sides next revision
serials_workflow_holdings_records [2020/07/22 19:47]
annk [Holdings Statements vs. Item Descriptions]
serials_workflow_holdings_records [2020/07/23 19:03]
annk [Fields 590 & 952]
Line 1: Line 1:
 ====== Serials Workflow: Holdings Records ====== ====== Serials Workflow: Holdings Records ======
 +
 +//Revised July 2020//
  
 ===== Constructing a Holdings Statement ===== ===== Constructing a Holdings Statement =====
Line 10: Line 12:
   * 866 41 $a v.13 (1996)-v.20:​no.6 (2003)   * 866 41 $a v.13 (1996)-v.20:​no.6 (2003)
  
-===== Enumeration =====+**Incomplete Holdings Statement**
  
-Do not capitalize enumeration abbreviations. Add the year when present on the piece (not necessarily the publication date). The full form of the year is used, entered ​in parenthesesFor combined yearsboth years are entered with slash between. For second level enumeration,​ some titles use numbers ​and some use months. Always use what is on the pieceIf the publication ​uses monthsenter the month as it is shown on the piece. Exception: for Depository materials, use June, July, and Sept per Five College Policy agreement.+Do not use the 866 field to show all volumes/​issues held by the library. The holdings statement ​is a general statement. Volume descriptions are reflected ​in the item recordIdeally, a title is fully linked ​and each title has volume information in the Item Description fieldUse the 866 field with a general holdings statement and a subfield z for a public note to show that a publication ​has "​incomplete holdings."​ Alternativelywhen the library owns a short run of several volumes/​issues of a title, ​the 866 holdings statement can show what we hold with gaps denoted by commas.
  
-NOTEFor **non-English language** serials, always use the abbreviations for the foreign term that is on the piece, such as tome, band or fascicle. ​+An incomplete holdings statement looks like this:
  
-Enumerations used in holdings statements includebut may not be limited to:+  * 866 41 $a v.15 (1971)-v.17 (1973)v.20 (1976)-v.22 (1978) 
 +  * 866 41 $a fasc.12-fasc.21 $z Incomplete holdings
  
-  * v(volume) +If you come across an old title with a 952 field in the holdings record, this field must be removedPlease see instructions on [[serials_workflow_fixing_field_952_incomplete_holdings|Fixing Field 952 Incomplete Holdings]] information.
-  * no(number) +
-  * pt. (part) +
-  * fasc. (fascicle) +
-  * t. (tome) +
-  * bd. (band)+
  
-===== Series Designations =====+**Current Year Only Titles**
  
-The series designation will precede the volumes included in that series.+If the libraries only keep the current year or latest year of a title, the holdings statement will look like this: 
 + 
 +  * 866 41 $a Current year only retained 
 +===== Enumeration & Series Designations ===== 
 + 
 +Do not capitalize enumeration abbreviations. Add the year when present on the piece (not necessarily the publication date). ​The full form of the year is used, entered in parentheses. For combined years, both years are entered with a slash between. For second level enumeration,​ some titles use numbers and some use months. Always use what is on the piece. If the publication uses months, enter the month as it is shown on the piece. Exception: for Depository materials, use June, July, and Sept per Five College Policy agreement. 
 + 
 +NOTE: Use the RDA instructions for abbreviations,​ available in [[http://​access.rdatoolkit.org/​rdaappb_rdab-20136.html|Appendix B: Abbreviations and Symbols]] to determine abbreviations for volume designations in foreign languages. Do not correct previously cataloged items added under previous rules (such as AACR2). 
 + 
 + ​A ​series designation will precede the volumes included in that series. ​Examples of series designations include, but are not limited to:
  
   * new ser. (new series)   * new ser. (new series)
Line 35: Line 42:
  
   * 866 41 $a ser.4:v.1 (1958)-ser.4:​v.5 (1962)   * 866 41 $a ser.4:v.1 (1958)-ser.4:​v.5 (1962)
-  * 866 41 $a v.12 (1959)-ser2:​v.3 (1982)+  * 866 41 $a v.12 (1959)-v.49 (1996), ​ser2:no.3 (1997)-ser.2:​no.5 (1999)
  
-===== Incomplete Holdings ===== 
- 
-Do not use the 866 field to show all issues held by the library. The holdings statement is a general statement. Incomplete holdings are reflected in the item record. Ideally, a title is fully linked and each title has volume information in the Item Description field. Use the subfield z for a public note to show that a publication has "​incomplete holdings"​ when the statement does not show gaps in holdings. 
- 
-An incomplete holdings statement looks like this: 
- 
-  * 866 41 $a v.15 (1971)-v.17 (1973), v.20 (1976)-v.22 (1978) 
-  * 866 41 $a fasc.12-fasc.21 $z Incomplete holdings 
- 
-If you come across an old title with a 952 field in the holdings record, this field must be removed. Please see instructions on how [[serials_workflow_fixing_field_952_incomplete_holdings|Fixing Field 952 Incomplete Holdings]] information. 
 ===== Holdings Statements vs. Item Descriptions ===== ===== Holdings Statements vs. Item Descriptions =====
  
-The Item Description field in Aleph should be used when linking to describe individual items. Do not use the holdings statement to list each volume or individual runs of volumes unless specifically determined to be useful for patrons. Use the same descriptors as appear on the piece, in terms of enumeration. Under the General Information (1) tab:+The Item Description field in Aleph should be used when linking to describe individual items. Do not use the holdings statement to list each volume or individual runs of volumes unless specifically determined to be useful for patrons. Use the same descriptors as appear on the piece, in terms of volume ​enumeration. Under the General Information (1) tab, examples of the Item Description field include:
  
   * Description:​ v.24 (1989)   * Description:​ v.24 (1989)
-  * Description:​ t.12 
   * Description:​ v.3:Winter (2002)   * Description:​ v.3:Winter (2002)
   * Description:​ bd.488   * Description:​ bd.488
Line 59: Line 55:
 Do not use OPAC or internal note fields in the item record. Do not use OPAC or internal note fields in the item record.
  
-===== Further Notes of Interest ​=====+===== Supplements & Indexes ​===== 
 + 
 +If a title contains supplements or indexes, this should be indicated in the Item Description field. Add "​Suppl."​ for a stand alone supplement or "+ Suppl."​ if it is bound with a regular issue. Indexes should receive the same treatment, adding "​Index"​ for a stand alone index in the item description,​ or "+ Index" if it is bound with a regular issue. 
 + 
 +If it is useful to patrons to mention a specific supplement or index in the holdings record, enter supplement information in an 867 field with indicators 41. Enter index information in an 868 field with indicators 40. There is no need to add a public note for "​Supplement"​ or "​Index"​ because the system automatically supplies these in the public Discovery view. 
 + 
 +If you come across an old title with supplement or index information in the 952 field in the holdings record, this field must be removed. Please see instructions on [[serials_workflow_supplement_index_statements|Supplement & Index Statements in the Holdings Record]] to convert into the appropriate 867 or 868 fields. 
 + 
 +===== Fields 590 & 952 ===== 
 + 
 +Do not use fields 590 or 952 in holdings records. The use of these fields is no longer in practice at UMass.
  
-If a title has ceased publication,​ this is denoted in the bib record. Do not record in a field 952. Go into OCLC and export the current bib record to reflect this. See instructions for [[serials_workflow_ceased_cancelled_titles|Ceased & Cancelled Titles]].+  * If a title has ceased publication,​ this is denoted in the bib record. Do not record in the holdings record. Go into OCLC and export the current bib record to reflect this. See instructions for [[serials_workflow_ceased_cancelled_titles|Ceased & Cancelled Titles]]. 
 +  * If a title has been cancelled by the library, this is no longer denoted in the holdings record. Follow the instructions for [[serials_workflow_ceased_cancelled_titles|Ceased & Cancelled Titles]].
  
-If a title has been cancelled by the library, this is no longer denoted in the holdings record. Do not use field 590 in any holdings record.+--- //​[[annk@umass.edu|Contact:​ Ann Kardos]]//
serials_workflow_holdings_records.txt · Last modified: 2021/02/09 19:28 by annk
[unknown link type]Back to top
www.chimeric.de Creative Commons License Valid CSS Driven by DokuWiki do yourself a favour and use a real browser - get firefox!! Recent changes RSS feed Valid XHTML 1.0