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serials_workflow_supplement_index_statements [2020/07/28 14:52] annk [Index Statements] |
serials_workflow_supplement_index_statements [2022/02/15 14:55] annk |
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| ====== Serials Workflow: Supplement & Index Statements in the Holdings Record ====== | ====== Serials Workflow: Supplement & Index Statements in the Holdings Record ====== | ||
| - | //Revised July 2020// | + | ***THIS WORKFLOW WILL NOT MIGRATE TO FOLIO*** |
| We have many 952 fields in our holdings records that have information regarding Supplements and/or Indexes: | We have many 952 fields in our holdings records that have information regarding Supplements and/or Indexes: | ||
| Line 47: | Line 47: | ||
| Only review specific index information, with volume, issue or year designations. Delete all vague index information in the 952 field without review. | Only review specific index information, with volume, issue or year designations. Delete all vague index information in the 952 field without review. | ||
| - | - In the holdings record, review the 866 field. Be sure it has indicators 41. | + | **Index information expressed in Item Description** |
| - | - Next, review field 952 and check against the item records. If Index information is already expressed in the Item Description field, delete the 952. If Index information is not expressed in the Item Description, proceed as below. | + | |
| - | - In the holdings record, Index information goes into an 868 field. | + | - Review the field 952 in the holdings record and briefly check against the item records. |
| + | - If index information is already expressed in the Item Description field (Index or + Index), delete the 952 index statement. | ||
| + | - Save the record. | ||
| + | - Go to the bib record in Aleph and copy the OCLC number. | ||
| + | - Open Connexion. Verify and export the bib to update the record in Aleph. | ||
| + | |||
| + | **Index information not expressed in the Item Description** | ||
| + | |||
| + | - In the holdings record, index information goes into an 868 field. | ||
| - Use indicators 40 for non-standard notation of the field, generally for statements written as a sentence. | - Use indicators 40 for non-standard notation of the field, generally for statements written as a sentence. | ||
| - Use indicators 41 for specific volume information expressed in an enumeration statement. | - Use indicators 41 for specific volume information expressed in an enumeration statement. | ||
| - | - Delete any non-specific index statements in the 952 field. | ||
| - Save the record. | - Save the record. | ||
| - Go to the bib record in Aleph and copy the OCLC number. | - Go to the bib record in Aleph and copy the OCLC number. | ||
| Line 61: | Line 68: | ||
| |Indexes accompany some volumes|868 41 $a 1 (1980)-50 (1991) 51 (1991)-94 (1994)| | |Indexes accompany some volumes|868 41 $a 1 (1980)-50 (1991) 51 (1991)-94 (1994)| | ||
| |Includes index to no. 1 (1982)-36 (1991) under its earlier title|868 41 $a 1(1979)-50(1997) $z bound in v.59-60| | |Includes index to no. 1 (1982)-36 (1991) under its earlier title|868 41 $a 1(1979)-50(1997) $z bound in v.59-60| | ||
| - | |||
| - | *Only include a field 868 in the holdings record if this information is not present in the Item Description information, or if it is deemed useful to the patron. | ||
| Note: There is no need to add a $z public note for “Index” because the system automatically supplies these in the public Discovery view. | Note: There is no need to add a $z public note for “Index” because the system automatically supplies these in the public Discovery view. | ||
| --- //[[annk@umass.edu|Contact: Ann Kardos]]// | --- //[[annk@umass.edu|Contact: Ann Kardos]]// | ||
