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shelf-ready_processing_of_approvals_and_selection_slips [2014/03/24 16:33]
spease [Miscellaneous Problems]
shelf-ready_processing_of_approvals_and_selection_slips [2017/03/13 10:33]
spease [Batch Receiving of Shelf-Ready Books]
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 ==== Unpacking and Organizing Shipments ==== ==== Unpacking and Organizing Shipments ====
  
-There are two major types of shelf-ready books we receive reguarly: Music Approval Books, which come in small shipments, usually under ten books, in a single box, and Firm Orders, which arrive in much larger shipments of anywhere from about fifty to several hundred books in multiple boxes.+There are two major types of shelf-ready books we receive reguarly: Music Approval Books, which come in small shipments, usually under ten books, in a single box, and Firm Orders, which sometimes ​arrive ​in small shipments, particularly during the summer, but during the academic year often come in much larger shipments of anywhere from about fifty to several hundred books in multiple boxes.
  
 === Unpacking Shelf-Ready Music Books === === Unpacking Shelf-Ready Music Books ===
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 Boxes that comprise large shipments (over 150 books) of Shelf-Ready books need to be organized before unpacking, because such shipments contain multiple invoices. Each box has a number on its label corresponding to its invoice number. ​ Boxes with the same associated invoice number should be unpacked together, in alphabetical order by title, onto book trucks. ​ The Monographic Receiver then checks each book off its invoice, but doesn'​t give the invoice to the Ordering Assistant until after all books have been received. (Although Shelf-Ready books cannot usually be returned to the vendor, there are some situations, such as missing pages found during receiving, in which they must be, and a refund or replacement sought from the vendor.) Boxes that comprise large shipments (over 150 books) of Shelf-Ready books need to be organized before unpacking, because such shipments contain multiple invoices. Each box has a number on its label corresponding to its invoice number. ​ Boxes with the same associated invoice number should be unpacked together, in alphabetical order by title, onto book trucks. ​ The Monographic Receiver then checks each book off its invoice, but doesn'​t give the invoice to the Ordering Assistant until after all books have been received. (Although Shelf-Ready books cannot usually be returned to the vendor, there are some situations, such as missing pages found during receiving, in which they must be, and a refund or replacement sought from the vendor.)
  
-==== Processing Procedures for Each Book ====+==== Batch Receiving of Shelf-Ready Books ==== 
 + 
 + 
 +  * Watch for books with SEL call numbers that lack SEL designation,​ and set aside for individual receiving. 
 +  * Go to Bulk Arrival screen in Aleph 
 +  * Enter invoice number and click “refresh filter.” 
 +  * Look for information in “Requester Name” field 
 +  * Take books with information in this field out of shipment (Notify and Hold books) 
 +  * Receive these book individually. Give rush books an item processing status of “NI,” and give them to Circulation. Put “Notify” books back on truck.  
 +  * Take any books with volume/​part/​etc information on their spine labels off of truck and receive individually,​ making any necessary corrections 
 +  * After receiving Notify/​Hold, ​ multi-vol books, and any other books with problems, return to Bulk Arrival Screen, refresh, and click “Arrive All” button 
 +  * Separate SEL books from Main library books 
 +  * Wand in SEL books individually,​ changing “PW” status in item record to “NI.” 
 +  * Insert blank routing slips in SEL books and place on Science shelf 
 +  * Put books going to Main library stacks on New Book Shelf truck 
 +  * Give invoice to Rebecca 
 + 
 +==== Processing Procedures for Each Book (Before Batch Receiving was implemented) ​====
 ♦Go to the Search function in the Acquisitions Mode of Aleph and scan in the book's barcode. ♦Go to the Search function in the Acquisitions Mode of Aleph and scan in the book's barcode.
  
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 ===Science versus Du Bois locations=== ===Science versus Du Bois locations===
  
-Make sure call numbers match library location code assigned. It's sometimes necessary to change the location in the holdings record and add or delete a location from a call number label. Books labeled as “SCIENCE” sometimes have a call number that indicates they should instead be shelved in the Du Bois Library, and visa versa. Consult the [[AA Chart for Cataloging to Locations As Appropriate]] to aid in determining the correct location for a book based on call number. ​+Make sure call numbers match library location code assigned. It's sometimes necessary to change the location in the holdings record and add or delete a location from a call number label. Books labeled as “SCIENCE” sometimes have a call number that indicates they should instead be shelved in the Du Bois Library, and visa versa. Consult the [[AA Chart for Cataloging to Locations As Appropriate]] to aid in determining the correct location for a book based on call number. If uncertainty remains, consult with Cindy Spell to determine proper location/​coding for the book.
  
 ==== Additional Steps for Non-Rush Books Lacking Call Numbers and/or completed Physical Information (300) Fields ==== ==== Additional Steps for Non-Rush Books Lacking Call Numbers and/or completed Physical Information (300) Fields ====
shelf-ready_processing_of_approvals_and_selection_slips.txt · Last modified: 2019/01/07 12:20 (external edit)
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