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shelf-ready_processing_of_approvals_and_selection_slips [2015/05/13 14:36]
127.0.0.1 external edit
shelf-ready_processing_of_approvals_and_selection_slips [2021/03/02 15:40]
mbanach [Additional Steps for Non-Rush Books Lacking Call Numbers and/or completed Physical Information (300) Fields]
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 Boxes that comprise large shipments (over 150 books) of Shelf-Ready books need to be organized before unpacking, because such shipments contain multiple invoices. Each box has a number on its label corresponding to its invoice number. ​ Boxes with the same associated invoice number should be unpacked together, in alphabetical order by title, onto book trucks. ​ The Monographic Receiver then checks each book off its invoice, but doesn'​t give the invoice to the Ordering Assistant until after all books have been received. (Although Shelf-Ready books cannot usually be returned to the vendor, there are some situations, such as missing pages found during receiving, in which they must be, and a refund or replacement sought from the vendor.) Boxes that comprise large shipments (over 150 books) of Shelf-Ready books need to be organized before unpacking, because such shipments contain multiple invoices. Each box has a number on its label corresponding to its invoice number. ​ Boxes with the same associated invoice number should be unpacked together, in alphabetical order by title, onto book trucks. ​ The Monographic Receiver then checks each book off its invoice, but doesn'​t give the invoice to the Ordering Assistant until after all books have been received. (Although Shelf-Ready books cannot usually be returned to the vendor, there are some situations, such as missing pages found during receiving, in which they must be, and a refund or replacement sought from the vendor.)
  
-==== Processing Procedures for Each Book ====+==== Batch Receiving of Shelf-Ready Books ==== 
 + 
 + 
 +  * Watch for books with SEL call numbers that lack SEL designation,​ and set aside for individual receiving. 
 +  * Go to Bulk Arrival screen in Aleph 
 +  * Enter invoice number and click “refresh filter.” 
 +  * Look for information in “Requester Name” field 
 +  * Take books with information in this field out of shipment (Notify and Hold books) 
 +  * Receive these book individually. Give rush books an item processing status of “NI,” and give them to Circulation. Put “Notify” books back on truck.  
 +  * Take any books with volume/​part/​etc information on their spine labels off of truck and receive individually,​ making any necessary corrections 
 +  * After receiving Notify/​Hold, ​ multi-vol books, and any other books with problems, return to Bulk Arrival Screen, refresh, and click “Arrive All” button 
 +  * Wand in one book after bulk receiving the shipment, to make sure that the status has been automatically updated to "​PW."​ If it has not, see Steve Bischoff 
 +  * Separate SEL books from Main library books 
 +  * Wand in SEL books individually,​ changing “PW” status in item record to “NI.” 
 +  * Insert blank routing slips in SEL books and place on Science shelf 
 +  * Put books going to Main library stacks on New Book Shelf truck 
 +  * Give invoice to Rebecca 
 + 
 +==== Processing Procedures for Each Book (Before Batch Receiving was implemented) ​====
 ♦Go to the Search function in the Acquisitions Mode of Aleph and scan in the book's barcode. ♦Go to the Search function in the Acquisitions Mode of Aleph and scan in the book's barcode.
  
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 ♦Delete our Holdings in OCLC from the originally-used OCLC record ♦Delete our Holdings in OCLC from the originally-used OCLC record
  
-♦Add ​both a "928 AUTHORITY" field and a "930 OCLC" field to the newly-overlaid bibliographic record in ALEPH+♦Add a "928 AUTHORITY"​ field to the newly-overlaid bibliographic record in ALEPH 
 + 
 +Make sure OCLC holdings are set on new record in Connexion
  
 For both of the above overlay situations, it is necessary to delete the old Holdings record in ALEPH and create a new one, IF the old record lacked an LC Call Number OR if the new record'​s LC Call Number is in any way different from the old record'​s (Check carefully, as the call numbers may be similar but not identical. The most frequent difference is the year at the end of the number, but less obvious differences also occur.) For both of the above overlay situations, it is necessary to delete the old Holdings record in ALEPH and create a new one, IF the old record lacked an LC Call Number OR if the new record'​s LC Call Number is in any way different from the old record'​s (Check carefully, as the call numbers may be similar but not identical. The most frequent difference is the year at the end of the number, but less obvious differences also occur.)
shelf-ready_processing_of_approvals_and_selection_slips.txt · Last modified: 2021/03/02 15:40 by mbanach
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