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shelf-ready_processing_of_approvals_and_selection_slips [2017/03/13 10:16]
spease [Processing Procedures for Each Book]
shelf-ready_processing_of_approvals_and_selection_slips [2017/03/13 10:33]
spease [Batch Receiving of Shelf-Ready Books]
Line 10: Line 10:
 === Unpacking Shelf-Ready Firm Orders === === Unpacking Shelf-Ready Firm Orders ===
 Boxes that comprise large shipments (over 150 books) of Shelf-Ready books need to be organized before unpacking, because such shipments contain multiple invoices. Each box has a number on its label corresponding to its invoice number. ​ Boxes with the same associated invoice number should be unpacked together, in alphabetical order by title, onto book trucks. ​ The Monographic Receiver then checks each book off its invoice, but doesn'​t give the invoice to the Ordering Assistant until after all books have been received. (Although Shelf-Ready books cannot usually be returned to the vendor, there are some situations, such as missing pages found during receiving, in which they must be, and a refund or replacement sought from the vendor.) Boxes that comprise large shipments (over 150 books) of Shelf-Ready books need to be organized before unpacking, because such shipments contain multiple invoices. Each box has a number on its label corresponding to its invoice number. ​ Boxes with the same associated invoice number should be unpacked together, in alphabetical order by title, onto book trucks. ​ The Monographic Receiver then checks each book off its invoice, but doesn'​t give the invoice to the Ordering Assistant until after all books have been received. (Although Shelf-Ready books cannot usually be returned to the vendor, there are some situations, such as missing pages found during receiving, in which they must be, and a refund or replacement sought from the vendor.)
 +
 +==== Batch Receiving of Shelf-Ready Books ====
 +
 +
 +  * Watch for books with SEL call numbers that lack SEL designation,​ and set aside for individual receiving.
 +  * Go to Bulk Arrival screen in Aleph
 +  * Enter invoice number and click “refresh filter.”
 +  * Look for information in “Requester Name” field
 +  * Take books with information in this field out of shipment (Notify and Hold books)
 +  * Receive these book individually. Give rush books an item processing status of “NI,” and give them to Circulation. Put “Notify” books back on truck. ​
 +  * Take any books with volume/​part/​etc information on their spine labels off of truck and receive individually,​ making any necessary corrections
 +  * After receiving Notify/​Hold, ​ multi-vol books, and any other books with problems, return to Bulk Arrival Screen, refresh, and click “Arrive All” button
 +  * Separate SEL books from Main library books
 +  * Wand in SEL books individually,​ changing “PW” status in item record to “NI.”
 +  * Insert blank routing slips in SEL books and place on Science shelf
 +  * Put books going to Main library stacks on New Book Shelf truck
 +  * Give invoice to Rebecca
  
 ==== Processing Procedures for Each Book (Before Batch Receiving was implemented) ==== ==== Processing Procedures for Each Book (Before Batch Receiving was implemented) ====
shelf-ready_processing_of_approvals_and_selection_slips.txt · Last modified: 2019/01/07 12:20 (external edit)
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