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shelf-ready_processing_of_approvals_and_selection_slips [2017/03/13 14:16] spease [Processing Procedures for Each Book] |
shelf-ready_processing_of_approvals_and_selection_slips [2019/01/07 17:20] 127.0.0.1 external edit |
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| === Unpacking Shelf-Ready Firm Orders === | === Unpacking Shelf-Ready Firm Orders === | ||
| Boxes that comprise large shipments (over 150 books) of Shelf-Ready books need to be organized before unpacking, because such shipments contain multiple invoices. Each box has a number on its label corresponding to its invoice number. Boxes with the same associated invoice number should be unpacked together, in alphabetical order by title, onto book trucks. The Monographic Receiver then checks each book off its invoice, but doesn't give the invoice to the Ordering Assistant until after all books have been received. (Although Shelf-Ready books cannot usually be returned to the vendor, there are some situations, such as missing pages found during receiving, in which they must be, and a refund or replacement sought from the vendor.) | Boxes that comprise large shipments (over 150 books) of Shelf-Ready books need to be organized before unpacking, because such shipments contain multiple invoices. Each box has a number on its label corresponding to its invoice number. Boxes with the same associated invoice number should be unpacked together, in alphabetical order by title, onto book trucks. The Monographic Receiver then checks each book off its invoice, but doesn't give the invoice to the Ordering Assistant until after all books have been received. (Although Shelf-Ready books cannot usually be returned to the vendor, there are some situations, such as missing pages found during receiving, in which they must be, and a refund or replacement sought from the vendor.) | ||
| + | |||
| + | ==== Batch Receiving of Shelf-Ready Books ==== | ||
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| + | |||
| + | * Watch for books with SEL call numbers that lack SEL designation, and set aside for individual receiving. | ||
| + | * Go to Bulk Arrival screen in Aleph | ||
| + | * Enter invoice number and click “refresh filter.” | ||
| + | * Look for information in “Requester Name” field | ||
| + | * Take books with information in this field out of shipment (Notify and Hold books) | ||
| + | * Receive these book individually. Give rush books an item processing status of “NI,” and give them to Circulation. Put “Notify” books back on truck. | ||
| + | * Take any books with volume/part/etc information on their spine labels off of truck and receive individually, making any necessary corrections | ||
| + | * After receiving Notify/Hold, multi-vol books, and any other books with problems, return to Bulk Arrival Screen, refresh, and click “Arrive All” button | ||
| + | * Wand in one book after bulk receiving the shipment, to make sure that the status has been automatically updated to "PW." If it has not, see Steve Bischoff | ||
| + | * Separate SEL books from Main library books | ||
| + | * Wand in SEL books individually, changing “PW” status in item record to “NI.” | ||
| + | * Insert blank routing slips in SEL books and place on Science shelf | ||
| + | * Put books going to Main library stacks on New Book Shelf truck | ||
| + | * Give invoice to Rebecca | ||
| ==== Processing Procedures for Each Book (Before Batch Receiving was implemented) ==== | ==== Processing Procedures for Each Book (Before Batch Receiving was implemented) ==== | ||
