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shelf-ready_processing_of_approvals_and_selection_slips [2021/03/02 15:40]
mbanach [Additional Steps for Non-Rush Books Lacking Call Numbers and/or completed Physical Information (300) Fields]
shelf-ready_processing_of_approvals_and_selection_slips [2021/08/24 11:38] (current)
mbanach [Batch Receiving of Shelf-Ready Books]
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-  * Watch for books with SEL call numbers that lack SEL designation,​ and set aside for individual receiving. 
   * Go to Bulk Arrival screen in Aleph   * Go to Bulk Arrival screen in Aleph
   * Enter invoice number and click “refresh filter.”   * Enter invoice number and click “refresh filter.”
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   * Take any books with volume/​part/​etc information on their spine labels off of truck and receive individually,​ making any necessary corrections   * Take any books with volume/​part/​etc information on their spine labels off of truck and receive individually,​ making any necessary corrections
   * After receiving Notify/​Hold, ​ multi-vol books, and any other books with problems, return to Bulk Arrival Screen, refresh, and click “Arrive All” button   * After receiving Notify/​Hold, ​ multi-vol books, and any other books with problems, return to Bulk Arrival Screen, refresh, and click “Arrive All” button
-  * Wand in one book after bulk receiving the shipment, to make sure that the status has been automatically updated to "PW." ​If it has not, see Steve Bischoff+  * Wand in one book after bulk receiving the shipment, to make sure that the status has been automatically updated to blank. If it has not, see Steve Bischoff
   * Separate SEL books from Main library books   * Separate SEL books from Main library books
-  * Wand in SEL books individually, changing “PW” status in item record to “NI.+  * Wand in SEL books individually.
   * Insert blank routing slips in SEL books and place on Science shelf   * Insert blank routing slips in SEL books and place on Science shelf
   * Put books going to Main library stacks on New Book Shelf truck   * Put books going to Main library stacks on New Book Shelf truck
   * Give invoice to Rebecca   * Give invoice to Rebecca
  
-==== Processing Procedures for Each Book (Before Batch Receiving ​was implemented) ​====+==== Receiving ​Books Individually ​====
 ♦Go to the Search function in the Acquisitions Mode of Aleph and scan in the book's barcode. ♦Go to the Search function in the Acquisitions Mode of Aleph and scan in the book's barcode.
  
-♦Check to make sure that the book and Aleph record match in terms of call number, title, author, publishing information,​ and number of pages. For more detail about the minimal standards required for a book to be sent to the stacks without further cataloging work, consult [[http://​www.library.umass.edu/​wikis/​acp/​doku.php?​id=fastcat_instructions|FASTCAT Instructions]] 
  
 ♦Click on "​Orders"​ button on the right hand side and go to the "​2.General"​ tab, if not brought there automatically,​ and look at Order Status box. ♦Click on "​Orders"​ button on the right hand side and go to the "​2.General"​ tab, if not brought there automatically,​ and look at Order Status box.
  
-♦If everything matches correctly then the book is ready for the stacks ​or the New Book Shelf so leave the Order status as "​SV"​.+♦If everything matches correctly then the book is ready for the stacks so leave the Order status as "​SV"​.
  
 ♦If the book needs a call number label or other work you cannot complete, change the Order Status to "​WP"​. ♦If the book needs a call number label or other work you cannot complete, change the Order Status to "​WP"​.
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 ♦To get to the item record, click on "​Overview"​ on the left of the screen, then click on "​Items"​ button on the right. ♦To get to the item record, click on "​Overview"​ on the left of the screen, then click on "​Items"​ button on the right.
  
-♦If the book is ready for the stacks ​(fully processed Reference and Science books)change ​the "Item Process Status" ​code to NI (New Item.) +♦If the book is ready for the stacks, ​check that the "Item Process Status" ​field is blank.
- +
-♦If the book will go to the New Book Shelf, change the "Item Processing Status"​ to "​PW"​. +
- +
-******EXCEPTION:​** ​ If there are more books than the new book shelf can hold (15 red book truck shelves or the equivalent of 2.5 red book trucks using both sides of the trucks) the item processing status should be set to blank on the excess books and they should be put on trucks for items going to Stacks Management for shelving directly to the Du Bois stacks +
  
 ♦If the book is not yet ready for the New Book Truck or the Science Truck, change the "Item Processing Status"​ to "​PC"​. ♦If the book is not yet ready for the New Book Truck or the Science Truck, change the "Item Processing Status"​ to "​PC"​.
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 ♦Click "​Update"​ to save item record changes. ♦Click "​Update"​ to save item record changes.
  
-===Science versus Du Bois locations=== 
  
-Make sure call numbers match library location code assigned. It's sometimes necessary to change the location in the holdings record and add or delete a location from a call number label. Books labeled as “SCIENCE” sometimes have a call number that indicates they should instead be shelved in the Du Bois Library, and visa versa. Consult the [[AA Chart for Cataloging to Locations As Appropriate]] to aid in determining the correct location for a book based on call number. If uncertainty remains, consult with Cindy Spell to determine proper location/​coding for the book. 
  
 ==== Additional Steps for Non-Rush Books Lacking Call Numbers and/or completed Physical Information (300) Fields ==== ==== Additional Steps for Non-Rush Books Lacking Call Numbers and/or completed Physical Information (300) Fields ====
shelf-ready_processing_of_approvals_and_selection_slips.1614717649.txt.gz · Last modified: 2021/03/02 15:40 by mbanach
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