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--- withdrawal_of_library_materials [2017/11/21 16:13]
mlipke
+++ withdrawal_of_library_materials [2018/12/27 15:59]
mlipke
@@ Line 1: / Line 1: @@
 ====== Withdrawal of Library Materials from the Collection ======
-When a printout of a lost item to be withdrawn arrives from Billing, search each item by Bib number. Check for a 583 in the Bib to determine whether or not the library has made a retention commitment to EAST.  If there is a commitment, it will look like this:
+There are many reasons why books are withdrawn.  Many are withdrawn by Circulation because they been missing for a long time.  Others are damaged or duplicates.
+Before withdrawing a book, check the bib. to see if the library has made a commitment to retain the book for EAST.  If so, there will be a 583 field, which looks like this:
 1-
@@ Line 12: / Line 14: @@
    |5 MU
-**Materials without EAST commitments**
+Assuming there is only one item (only one copy):
-Beginning point:
+Remove this 583 and add the title to the EAST list.  Include the title, author, OCLC number and, if necessary, a brief explanation of why the EAST commitment is being withdrawn.  Any changes to our EAST commitments should be kept on this list.
-Billing provides a withdrawal slip or Book Repair provides info on a damaged book to withdraw.
+  * La belle époque / Gilbert Guilleminault, 1957.
+  * OCLC #3953968
+  * This was a mismatch.  We have instead the 1958 edition OCLC #10255465.
+  * Transferred commitment.
-Step 1: Add “MI” to item “Status.”
+We send this list to EAST twice a year (May and December): Meiyolet Mendez <mmendez@blc.org>.  (Steve Bischof usually sends an email when it's time.)
-Step 2: Add a Circ. Note with your initials and a one or two word reason for the withdrawal:
-"WDN 6-30-16; [mfl, paid]." or "WDN 6-30-16; [mfl, damaged]."
-Decision point: If there are other available items, the process is finished.
+====== ALL WITHDRAWALS: ======
-If there is only one item:
+Add “MI” to item “Status.”
-Step 3: Suppress HOL record: (Field is “STA”; enter “SUPPRESSED” in field.)
+Add a Circ. Note with your initials and a one or two word reason for the withdrawal:
-Step 4: Suppress Bib record (as per HOL) and add 910 with “withdraw.”
+"EAST WDN 12-27-18; [mfl, MSG]." or "WDN 12-27-18; [mfl, damaged]."
-Step 5: Check OPAC to confirm, “The library does not have available items.”
+If there are other available items, the process is finished.
-End of process: Remove holdings from WorldCat.
+** If there is only one item:**
+Suppress HOL record: (Field is “STA”; enter “SUPPRESSED” in field.)
-**Materials with EAST commitments**
+Suppress Bib record (as per HOL) and add 910 with “withdraw.”
-) If there are additional items (i.e. we hold other copies of the same edition), the other copy will be retained for EAST.
+Step 5: Check OPAC to confirm, “The library does not have available items.”
--Withdraw the missing item.
--Add “MI” to item “Status.”
--Add Circ. Note: “WDN 6-30-16; [initials, paid].
-No more needs to be done.
-) If there is only one item, withdraw the book as per the above instructions, amending the note in the item to read: "EAST WDN."  Remove the 583 from the bib and add the title to the numbered **EAST Book Withdrawn** list.  Include a brief title, author, year of publication and OCLC#, as per the examples below:
-. On the road / Kerouac, 2007
-    OCLC #82368045
-. Formal approaches to poetry / edited by B. Elan Dresher, 2006.
-    OCLC #62738568
-This list includes the following:
-     - EAST titles we have not been able to replace.
-     - EAST titles we have not attempted to replace.
-     - EAST titles we (or a patron) have replaced with a different edition.
-This list is periodically sent to the following address, where our EAST commitments are updated: EASTreallocation@blc.org.
+Remove holdings from WorldCat.
-At the moment, we are no longer attempting to replace EAST withdrawn titles.
---- //[[mlipke@library.umass.edu|Marcelle Lipke]] 2017/11/21 10:47//
+--- //[[mlipke@library.umass.edu|Marcelle Lipke]] 2018/12/27 12:30//