Differences

This shows you the differences between two versions of the page.

--- withdrawal_of_library_materials [2018/12/27 16:01]
mlipke
+++ withdrawal_of_library_materials [2021/09/27 16:06]
mbanach
@@ Line 2: / Line 2: @@
 There are many reasons why books are withdrawn.  Many are withdrawn by Circulation because they have been missing for a long time.  Others are damaged or duplicates.
+**Follow the instructions on the Google doc linked below for items that have been deaccessioned, those that have been declared missing after three searches, and those that have been billed to a patron more than five years ago. Holding, ADM & Bib records that no longer have Item records attached to them will also be deleted. As a result, we will only migrate records to FOLIO that correspond with materials currently held by the UMass Libraries. https://docs.google.com/document/d/18kelIkPTKKXEd8M73llabWA1yNHY4Ww47HkzdvgFzx4/edit?usp=sharing**
+**For items that do not meet the above criteria follow the instructions below:**
 Before withdrawing a book, check the bib. to see if the library has made a commitment to retain the book for EAST.  If so, there will be a 583 field, which looks like this:
@@ Line 14: / Line 19: @@
    |5 MU
-Assuming there is only one item (only one copy):
+Assuming there is only one item (only one copy), remove this 583 and add the title to the EAST list.
+**Add OCLC numbers for titles WITH EAST commitments (and no other copies available) here:
+https://docs.google.com/spreadsheets/d/17nF0ZgS-m7YpWMgd7AS3nXhp8Sn73MdFh9rmOpDycJk/edit?usp=sharing**
-Remove this 583 and add the title to the EAST list.  Include the title, author, OCLC number and, if necessary, a brief explanation of why the EAST commitment is being withdrawn.  Any changes to our EAST commitments should be kept on this list.
-  * La belle époque / Gilbert Guilleminault, 1957.
+**Add OCLC numbers for titles WITHOUT EAST commitments  (and no other copies available) here:
-  * OCLC #3953968
+https://docs.google.com/spreadsheets/d/1j-Bu0kmncfNzHe7MvA6BONSnXhPW1_EA1yKfpDrQY0A/edit?usp=sharing**
-  * This was a mismatch.  We have instead the 1958 edition OCLC #10255465.
-  * Transferred commitment.
+Include the title, author, OCLC number and, if necessary, a brief explanation of why the EAST commitment is being withdrawn.
-We send this list to EAST twice a year (May and December): Meiyolet Mendez <mmendez@blc.org>.  (Steve Bischof usually sends an email when it's time.)
+Example:
+   La belle époque / Gilbert Guilleminault, 1957.
+   OCLC #3953968
+   This was a mismatch.  We have instead the 1958 edition OCLC #10255465.
+   Transferred commitment.
+We send this list to EAST twice a year (May and December): Meiyolet Mendez: [<mmendez@blc.org>].
-== ALL WITHDRAWALS: ==
-Add “MI” to item “Status.”
-Add a Circ. Note with your initials and a one or two word reason for the withdrawal:
+**ALL WITHDRAWALS:**
-"EAST WDN 12-27-18; [mfl, MSG]." or "WDN 12-27-18; [mfl, damaged]."
+  * Add “MI” to item “Status.”
+  * Add a Circ. Note with your initials and a one or two word reason for the withdrawal:
+     EAST WDN 12-27-18; [mfl, msg.].
+     WDN 12-27-18; [mfl, damaged].
+     WDN 12-27-18; [mfl, paid].
 If there are other available items, the process is finished.
-** If there is only one item:**
+If there is only one item (which is usually the case):
-Suppress HOL record: (Field is “STA”; enter “SUPPRESSED” in field.)
+  * Suppress HOL record: (Field is “STA”; enter “SUPPRESSED” in field.)
-Suppress Bib record (as per HOL) and add 910 with “withdraw.”
+  * Suppress Bib record (as per HOL) and add 910 with “withdraw.”
+  * Check OPAC to confirm, “The library does not have available items.”
-Step 5: Check OPAC to confirm, “The library does not have available items.”
-Remove holdings from WorldCat.
---- //[[mlipke@library.umass.edu|Marcelle Lipke]] 2018/12/27 12:30//
+--- //[[mbergin@library.umass.edu|Meghan Bergin]] 2021/09/27 11:52//