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withdrawal_of_library_materials [2021/09/27 15:46] mbanach |
withdrawal_of_library_materials [2021/09/27 16:06] mbanach |
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| There are many reasons why books are withdrawn. Many are withdrawn by Circulation because they have been missing for a long time. Others are damaged or duplicates. | There are many reasons why books are withdrawn. Many are withdrawn by Circulation because they have been missing for a long time. Others are damaged or duplicates. | ||
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| + | **Follow the instructions on the Google doc linked below for items that have been deaccessioned, those that have been declared missing after three searches, and those that have been billed to a patron more than five years ago. Holding, ADM & Bib records that no longer have Item records attached to them will also be deleted. As a result, we will only migrate records to FOLIO that correspond with materials currently held by the UMass Libraries. https://docs.google.com/document/d/18kelIkPTKKXEd8M73llabWA1yNHY4Ww47HkzdvgFzx4/edit?usp=sharing** | ||
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| + | **For items that do not meet the above criteria follow the instructions below:** | ||
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| Before withdrawing a book, check the bib. to see if the library has made a commitment to retain the book for EAST. If so, there will be a 583 field, which looks like this: | Before withdrawing a book, check the bib. to see if the library has made a commitment to retain the book for EAST. If so, there will be a 583 field, which looks like this: | ||
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| |5 MU | |5 MU | ||
| - | Assuming there is only one item (only one copy), remove this 583 and add the title to the EAST list. Any changes to our EAST commitments should be kept on this list: [[east_reallocations_spreadsheet|EAST Reallocations Spreadsheet]] | + | Assuming there is only one item (only one copy), remove this 583 and add the title to the EAST list. |
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| + | **Add OCLC numbers for titles WITH EAST commitments (and no other copies available) here: | ||
| + | https://docs.google.com/spreadsheets/d/17nF0ZgS-m7YpWMgd7AS3nXhp8Sn73MdFh9rmOpDycJk/edit?usp=sharing** | ||
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| + | **Add OCLC numbers for titles WITHOUT EAST commitments (and no other copies available) here: | ||
| + | https://docs.google.com/spreadsheets/d/1j-Bu0kmncfNzHe7MvA6BONSnXhPW1_EA1yKfpDrQY0A/edit?usp=sharing** | ||
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| Include the title, author, OCLC number and, if necessary, a brief explanation of why the EAST commitment is being withdrawn. | Include the title, author, OCLC number and, if necessary, a brief explanation of why the EAST commitment is being withdrawn. | ||
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| We send this list to EAST twice a year (May and December): Meiyolet Mendez: [<mmendez@blc.org>]. | We send this list to EAST twice a year (May and December): Meiyolet Mendez: [<mmendez@blc.org>]. | ||
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| * Check OPAC to confirm, “The library does not have available items.” | * Check OPAC to confirm, “The library does not have available items.” | ||
| - | Add OCLC numbers for titles with EAST commitments here: | + | |
| - | https://docs.google.com/spreadsheets/d/17nF0ZgS-m7YpWMgd7AS3nXhp8Sn73MdFh9rmOpDycJk/edit?usp=sharing | + | |
| - | Add OCLC numbers for titles without EAST commitments here: | + | |
| - | https://docs.google.com/spreadsheets/d/1j-Bu0kmncfNzHe7MvA6BONSnXhPW1_EA1yKfpDrQY0A/edit?usp=sharing | + | |
| - | --- //[[mlipke@library.umass.edu|Marcelle Lipke]] 2018/12/27 12:30// | + | --- //[[mbergin@library.umass.edu|Meghan Bergin]] 2021/09/27 11:52// |
