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Withdrawal of Library Materials from the Collection

There are many reasons why books are withdrawn. Many are withdrawn by Circulation because they been missing for a long time. Others are damaged or duplicates.

Before withdrawing a book, check the bib. to see if the library has made a commitment to retain the book for EAST. If so, there will be a 583 field, which looks like this:

583 1-

 |a committed to retain
 |c 20160630
 |d 20310630
 |f EAST
 |u http://eastlibraries.org/retained-materials
 |z UMass copy: EAST commitment
 |5 MU	 				

Assuming there is only one item (only one copy):

Remove this 583 and add the title to the EAST list. Include the title, author, OCLC number and, if necessary, a brief explanation of why the EAST commitment is being withdrawn. Any changes to our EAST commitments should be kept on this list.

  • La belle époque / Gilbert Guilleminault, 1957.
  • OCLC #3953968
  • This was a mismatch. We have instead the 1958 edition OCLC #10255465.
  • Transferred commitment.

We send this list to EAST twice a year (May and December): Meiyolet Mendez mmendez@blc.org. (Steve Bischof usually sends an email when it's time.)

ALL WITHDRAWALS:

Add “MI” to item “Status.”

Add a Circ. Note with your initials and a one or two word reason for the withdrawal:

“EAST WDN 12-27-18; [mfl, MSG].” or “WDN 12-27-18; [mfl, damaged].”

If there are other available items, the process is finished.

If there is only one item:

Suppress HOL record: (Field is “STA”; enter “SUPPRESSED” in field.)

Suppress Bib record (as per HOL) and add 910 with “withdraw.”

Step 5: Check OPAC to confirm, “The library does not have available items.”

Remove holdings from WorldCat.

Marcelle Lipke 2018/12/27 12:30

withdrawal_of_library_materials.1545926365.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
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