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withdrawal_of_library_materials [2018/12/27 11:10]
mlipke
withdrawal_of_library_materials [2021/10/19 11:16] (current)
mbanach
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 There are many reasons why books are withdrawn. ​ Many are withdrawn by Circulation because they have been missing for a long time.  Others are damaged or duplicates. There are many reasons why books are withdrawn. ​ Many are withdrawn by Circulation because they have been missing for a long time.  Others are damaged or duplicates.
 +
 +**Follow the instructions on the Google doc linked below for items that have been deaccessioned,​ those that have been declared missing after three searches, and those that have been billed to a patron more than five years ago. Holding, ADM & Bib records that no longer have Item records attached to them will also be deleted. As a result, we will only migrate records to FOLIO that correspond with materials currently held by the UMass Libraries. https://​docs.google.com/​document/​d/​18kelIkPTKKXEd8M73llabWA1yNHY4Ww47HkzdvgFzx4/​edit?​usp=sharing** ​
 +
 +**For items that do not meet the above criteria follow the instructions below:**
 +
  
 Before withdrawing a book, check the bib. to see if the library has made a commitment to retain the book for EAST.  If so, there will be a 583 field, which looks like this: Before withdrawing a book, check the bib. to see if the library has made a commitment to retain the book for EAST.  If so, there will be a 583 field, which looks like this:
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    |5 MU     |5 MU
  
-Assuming there is only one item (only one copy), remove this 583 and add the title to the EAST list.  ​Include the title, author, ​OCLC number ​and, if necessary, a brief explanation of why the EAST commitment is being withdrawn Any changes to our EAST commitments should be kept on this list.+Assuming there is only one item (only one copy), remove this 583 and add the title to the EAST list. 
 +   
 +**Add OCLC numbers for titles WITH EAST commitments (and no other copies available) here: 
 +https://​docs.google.com/​spreadsheets/​d/​17nF0ZgS-m7YpWMgd7AS3nXhp8Sn73MdFh9rmOpDycJk/​edit?​usp=sharing**
  
 +
 +**Add OCLC numbers for titles WITHOUT EAST commitments ​ (and no other copies available) here:
 +https://​docs.google.com/​spreadsheets/​d/​1j-Bu0kmncfNzHe7MvA6BONSnXhPW1_EA1yKfpDrQY0A/​edit?​usp=sharing** ​
 +  ​
 +Include the title, author, OCLC number and, if necessary, a brief explanation of why the EAST commitment is being withdrawn.
 +
 +Example:
 +  ​
    La belle époque / Gilbert Guilleminault,​ 1957.  ​    La belle époque / Gilbert Guilleminault,​ 1957.  ​
    OCLC #3953968    OCLC #3953968
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    ​Transferred commitment.    ​Transferred commitment.
  
-We send this list to EAST twice a year (May and December): Meiyolet Mendez ​[[<​mmendez@blc.org>​]].  ​(Steve Bischof usually sends an email when it's time.)+We send this list to EAST twice a year (May and December): Meiyolet Mendez[<​mmendez@blc.org>​].  ​ 
  
  
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 **ALL WITHDRAWALS:​** **ALL WITHDRAWALS:​**
  
-Add “MI” to item “Status.”+  * Add “MI” to item “Status.”
  
-Add a Circ. Note with your initials and a one or two word reason for the withdrawal: ​+  * Add a Circ. Note with your initials and a one or two word reason for the withdrawal: ​
  
-   EAST WDN 12-27-18; [mfl, msg.].+     EAST WDN 12-27-18; [mfl, msg.].
  
-   WDN 12-27-18; [mfl, damaged].+     WDN 12-27-18; [mfl, damaged].
  
-   WDN 12-27-18; [mfl, paid].+     WDN 12-27-18; [mfl, paid].
  
 If there are other available items, the process is finished. ​ If there are other available items, the process is finished. ​
    
  
-If there is only one item:+If there is only one item (which is usually the case):
  
-Suppress HOL record: (Field is “STA”; enter “SUPPRESSED” in field.)+  * Suppress HOL record: (Field is “STA”; enter “SUPPRESSED” in field.)
  
-Suppress Bib record (as per HOL) and add 910 with “withdraw.”+  * Suppress Bib record (as per HOL) and add 910 with “withdraw.” 
 +  
 +  * Check OPAC to confirm, “The library does not have available items.” 
  
-Check OPAC to confirm, “The library does not have available items.” +For damaged copies that are being replaced follow these instructions:​ 
 +https://​docs.google.com/​document/​d/​1P9xCErrWopTqH5k7c-aIdHq2I3-NI_A4U75le6eVIx0/​edit?​usp=sharing 
 +  
 + 
  
-Remove holdings from WorldCat.+ 
  
 + 
  
  
---- //[[mlipke@library.umass.edu|Marcelle Lipke]] 2018/12/27 12:30//+--- //[[mbergin@library.umass.edu|Meghan Bergin]] 2021/09/27 11:52//
  
withdrawal_of_library_materials.1545927028.txt.gz · Last modified: 2019/01/07 12:20 (external edit)
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