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withdrawal_of_library_materials [2021/02/09 14:14]
annk
withdrawal_of_library_materials [2021/10/19 11:16] (current)
mbanach
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-==== **HISTORICAL WORKFLOW -- UNDER REVIEW** ==== 
-[[annk@umass.edu|Ann Kardos]] 2/2021 
- 
 ====== Withdrawal of Library Materials from the Collection ====== ====== Withdrawal of Library Materials from the Collection ======
  
 There are many reasons why books are withdrawn. ​ Many are withdrawn by Circulation because they have been missing for a long time.  Others are damaged or duplicates. There are many reasons why books are withdrawn. ​ Many are withdrawn by Circulation because they have been missing for a long time.  Others are damaged or duplicates.
 +
 +**Follow the instructions on the Google doc linked below for items that have been deaccessioned,​ those that have been declared missing after three searches, and those that have been billed to a patron more than five years ago. Holding, ADM & Bib records that no longer have Item records attached to them will also be deleted. As a result, we will only migrate records to FOLIO that correspond with materials currently held by the UMass Libraries. https://​docs.google.com/​document/​d/​18kelIkPTKKXEd8M73llabWA1yNHY4Ww47HkzdvgFzx4/​edit?​usp=sharing** ​
 +
 +**For items that do not meet the above criteria follow the instructions below:**
 +
  
 Before withdrawing a book, check the bib. to see if the library has made a commitment to retain the book for EAST.  If so, there will be a 583 field, which looks like this: Before withdrawing a book, check the bib. to see if the library has made a commitment to retain the book for EAST.  If so, there will be a 583 field, which looks like this:
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    |5 MU     |5 MU
  
-Assuming there is only one item (only one copy), remove this 583 and add the title to the EAST list.  ​Any changes to our EAST commitments ​should be kept on this list[[east_reallocations_spreadsheet|EAST Reallocations Spreadsheet]]+Assuming there is only one item (only one copy), remove this 583 and add the title to the EAST list. 
 +   
 +**Add OCLC numbers for titles WITH EAST commitments ​(and no other copies available) here: 
 +https://​docs.google.com/​spreadsheets/​d/​17nF0ZgS-m7YpWMgd7AS3nXhp8Sn73MdFh9rmOpDycJk/​edit?​usp=sharing** 
 + 
 + 
 +**Add OCLC numbers for titles WITHOUT ​EAST commitments ​ (and no other copies available) here: 
 +https://​docs.google.com/​spreadsheets/​d/​1j-Bu0kmncfNzHe7MvA6BONSnXhPW1_EA1yKfpDrQY0A/​edit?​usp=sharing** ​
   ​   ​
 Include the title, author, OCLC number and, if necessary, a brief explanation of why the EAST commitment is being withdrawn. Include the title, author, OCLC number and, if necessary, a brief explanation of why the EAST commitment is being withdrawn.
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    ​Transferred commitment.    ​Transferred commitment.
  
-We send this list to EAST twice a year (May and December): Meiyolet Mendez: [<​mmendez@blc.org>​].  ​(Steve Bischof usually sends an email when it's time.)+We send this list to EAST twice a year (May and December): Meiyolet Mendez: [<​mmendez@blc.org>​].  ​ 
  
  
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   * Check OPAC to confirm, “The library does not have available items.” ​   * Check OPAC to confirm, “The library does not have available items.” ​
 +
 +For damaged copies that are being replaced follow these instructions:​
 +https://​docs.google.com/​document/​d/​1P9xCErrWopTqH5k7c-aIdHq2I3-NI_A4U75le6eVIx0/​edit?​usp=sharing
    
-  * Remove holdings from WorldCat.+  
 + 
 +  
    
  
  
---- //[[mlipke@library.umass.edu|Marcelle Lipke]] 2018/12/27 12:30//+--- //[[mbergin@library.umass.edu|Meghan Bergin]] 2021/09/27 11:52//
  
withdrawal_of_library_materials.1612898098.txt.gz · Last modified: 2021/02/09 14:14 by annk
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