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withdrawal_of_print_monographic_materials [2014/05/07 18:40] ghough |
withdrawal_of_print_monographic_materials [2014/05/07 19:57] mbanach removed |
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| 4. For items in category 1 (with live items associated: | 4. For items in category 1 (with live items associated: | ||
| - | a) Update the Item Processing Status to WD (if it is desired that a selector later be notified of the withdrawal (the normal case)) or MI (if it is not necessary for a selector to be notified) b) Enter a Circ Note in the form: WDN batch [date] (or a reasonable variant to identify a particular project) | + | a) Update the Item Processing Status to WD (if it is desired that a selector later be notified of the withdrawal (the normal case)) or MI (if it is not necessary for a selector to be notified) |
| + | b) Enter a Circ Note in the form: WDN batch [date] (or a reasonable variant to identify a particular project) | ||
| 5. For items in category 2 (no live items associated) | 5. For items in category 2 (no live items associated) | ||
| - | a) Update the Item Processing Status to WD (if it is desired that a selector later be notified of the withdrawal (the normal case)) or MI (if it is not necessary for a selector to be notified) b) Enter a Circ Note in the form: WDN batch [date] (or a reasonable variant to identify a particular project) c) Suppress the bib record and holdings record by entering a field with tag: STA and the word (in caps): SUPPRESSED d) Remove UMass holdings from OCLC | + | a) Update the Item Processing Status to WD (if it is desired that a selector later be notified of the withdrawal (the normal case)) or MI (if it is not necessary for a selector to be notified) |
| + | b) Enter a Circ Note in the form: WDN batch [date] (or a reasonable variant to identify a particular project) | ||
| + | c) Suppress the bib record and holdings record by entering a field with tag: STA and the word (in caps): SUPPRESSED | ||
| + | d) Remove UMass holdings from OCLC | ||
| 6. For all items in Category 1 (live items associated) | 6. For all items in Category 1 (live items associated) | ||
| - | a) Check for the presence of an 866 field in the holdings record and modify as needed to reflect the withdrawal. | + | a) Check for the presence of an 866 field in the holdings record and modify as needed to reflect the withdraw |
| - | b) Check for the presence of multiple HOLs, and enter STA SUPPRESSED into any HOL with live items no longer attached. | + | b) Check for the presence of multiple HOLs, and enter STA SUPPRESSED into any HOL with live items no longer attached. |
| - | c) For all serial records in category 1, modify the Local Holdings Record (LHR) in OCLC to reflect the withdrawal. | + | c) For all serial records in category 1, modify the Local Holdings Record (LHR) in OCLC to reflect the withdrawal. |
| - | In terms of distribution of these steps, we agreed that usually Mary Ann would create the spreadsheet in step 1; students in Circulation (especially Stacks Management), IRM, or SEL (if appropriate) would search for the items in step 2; Rick would analyze the items in the spreadsheet to separate them into the two categories in step 3, and do the item update work in step 4 and parts a and b of step 5; Lucy would do steps c and d of step 5, step 6, and step 7. | + | In terms of distribution of these steps, we agreed that usually Mary Ann would create the spreadsheet in step 1; students in Circulation (especially Stacks Management), IRM, or SEL (if appropriate) would search for the items in step 2; Rick would analyze the items in the spreadsheet to separate them into the two categories in step 3, and do the item update work in step 4 and parts a and b of step 5; Lucy would do steps c and d of step 5, and step 6. |
