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--- y_federal_documents_cataloging [2014/07/02 18:00]
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-**Procedures for Cataloging Y federal documents**
-Search Aleph in FCLO 1 by title (or other field(s) if title is not distinct). Are there any other copies in the
-C? If so, put on Y doc discard shelf. (Note: titles listed at Mt Holyoke "limited access" should not be discarded but cataloged.) If not:
-Search WorldCat by title. Look for a record for the print resource cataloged in English, not microform or
-electronic. If no record for the print, but another format, a print record can be derived. See supervisor for
-instructions. Catalog the print version, if it is the only print version in 5C, even if there is a 5C electronic version.
-Examine print record to be sure it is identical to the piece in hand. SuDoc number or other special
-numbers on the piece are useful for this, as well as pagination, date, and author(s). If the bib record lacks a SuDoc number, add it: 086 0[blank] [SuDoc number]
-Examine record for presence of minimal FastCat standards. Do not normally question forms of name,
-choice of added entries beyond presence of main author, or choice or form of subject headings.
-Search OCLC no. in Aleph before exporting to be sure you will not overlay a cataloged record, then if no
-record in Aleph found, export record to Aleph.
-Add 928 AUTHORITY, 930 OCLC, and 910 [3 initials(lower or upper case) and date: mm/dd/yyyy (use 0 in month if need be)  example: abc mm/dd/yyyy] in bib record.
-Delete any 776 field relating to alternate record for online version [this provides no access and is
-potentially confusing to users]
-Create item record with SubLibrary UMDUB, Collection USTOY, Material Type BOOK, Item Status 27,
-and Item Processing Status [blank], and call number type 3 for SuDoc classification system.
-Apply barcode to upper left hand comer of front cover of piece in hand. Be careful not to cover the
-SuDoc no., usually written in the same area. It is OK to cover part of the title if it is also on the title page,
-but if not, do not cover the title with the barcode (or any other information not on the title page)
-Create holdings record. If there is a LC call number in the bib, this will migrate to the holdings record.
-In that case, leave the LC number in the bib record, but delete it from the holdings record, and copy and
-paste the SuDoc no. (086 with first indicator 0) from the bib record into the 852 subfield h. Change the
-first indicator to 3 (to indicate SuDoc no.). Verify that the call no. in the item record has the SuDoc
-no. If there is no SuDoc no. in the bib record, enter the SuDoc no. written on the piece into the 852 3
-subfield h. [see supervisor for instructions on formatting SuDoc numbers].
-For U.S. Superintendents of Documents Classification numbers, enter one space between any letter or number not separated by punctuation or by symbols, such as ampersands.
-  * 086 	0  	  	ITC 1.12:TA-503 (A)-18 AND 332-279
-  * 086 	0  	  	FS 5.1:
-  * 086 	0  	  	94-2:H.rp.1625
-  * 086 	0  	  	D 5.317:221(2300-C)/988
-__
-NOTE: Serial vs. Monograph__
-Some of these titles are such that they might normally be treated as serials (e.g. annual or quarterly
-report). However, for many of these, a good monograph cataloging record exists on OCLC for the piece
-in hand, and it is simpler and preferable to use the monograph copy. If there is no good monograph
-record, or if it seems necessary to treat as a serial, give the volume(s) to a supervisor.