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y_federal_documents_cataloging [2014/07/03 14:19]
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y_federal_documents_cataloging [2019/01/07 12:20]
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-**Procedures for Cataloging Y federal documents** 
- 
- 
-Search Aleph in FCLO 1 by title (or other field(s) if title is not distinct). Are there any other copies in the 
-5C? If so, put on Y doc discard shelf. (Note: titles listed at Mt Holyoke "​limited access"​ should not be discarded but cataloged.) If not: 
- 
- 
-Search WorldCat by title. Look for a record for the print resource cataloged in English, not microform or 
-electronic. If no record for the print, but another format, a print record can be derived. See supervisor for 
-instructions. Catalog the print version, if it is the only print version in 5C, even if there is a 5C electronic version. ​ 
- 
- 
-Examine print record to be sure it is identical to the piece in hand. SuDoc number or other special 
-numbers on the piece are useful for this, as well as pagination, date, and author(s). If the bib record lacks a SuDoc number, add it: 086 0[blank] [SuDoc number] 
- 
- 
-Examine record for presence of minimal FastCat standards. Do not normally question forms of name, 
-choice of added entries beyond presence of main author, or choice or form of subject headings. 
- 
- 
-Search OCLC no. in Aleph before exporting to be sure you will not overlay a cataloged record, then if no 
-record in Aleph found, export record to Aleph. 
- 
-Add 928 AUTHORITY, 930 OCLC, and 910 [3 initials(lower or upper case) and date: mm/dd/yyyy (use 0 in month if need be)  example: abc mm/dd/yyyy] in bib record. 
- 
- 
-Delete any 776 field relating to alternate record for online version [this provides no access and is 
-potentially confusing to users] 
- 
- 
-Create item record with SubLibrary UMDUB, Collection USTOY, Material Type BOOK, Item Status 27, 
-and Item Processing Status [blank], and call number type 3 for SuDoc classification system. Statistic code is 02. 
- 
- 
-Apply barcode to upper left hand comer of front cover of piece in hand. Be careful not to cover the 
-SuDoc no., usually written in the same area. It is OK to cover part of the title if it is also on the title page, 
-but if not, do not cover the title with the barcode (or any other information not on the title page) 
- 
- 
-Create holdings record. If there is a LC call number in the bib, this will migrate to the holdings record. 
-In that case, leave the LC number in the bib record, but delete it from the holdings record, and copy and 
-paste the SuDoc no. (086 with first indicator 0) from the bib record into the 852 subfield h. Change the 
-852 first indicator to 3 (to indicate SuDoc no.). Verify that the call no. in the item record has the SuDoc 
-no. If there is no SuDoc no. in the bib record, enter the SuDoc no. written on the piece into the 852 3 
-subfield h. [see supervisor for instructions on formatting SuDoc numbers]. 
- 
-For U.S. Superintendents of Documents Classification numbers, enter one space between any letter or number not separated by punctuation or by symbols, such as ampersands. 
-  * 086 0    ITC 1.12:TA-503 (A)-18 AND 332-279 
-  * 086 0    FS 5.1: 
-  * 086 0    94-2:​H.rp.1625 
-  * 086 0    D 5.317:​221(2300-C)/​988 
- 
- 
-__ 
-NOTE: Serial vs. Monograph__ 
- 
-Some of these titles are such that they might normally be treated as serials (e.g. annual or quarterly 
-report). However, for many of these, a good monograph cataloging record exists on OCLC for the piece 
-in hand, and it is simpler and preferable to use the monograph copy. If there is no good monograph 
-record, or if it seems necessary to treat as a serial, give the volume(s) to a supervisor. 
  
y_federal_documents_cataloging.txt · Last modified: 2019/01/07 12:20 (external edit)
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