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y_federal_documents_cataloging [2014/05/28 19:23] mbanach created |
y_federal_documents_cataloging [2021/03/02 20:41] (current) mbanach |
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| - | Procedures for Cataloging Y federal documents | + | **Procedures for Cataloging Y federal documents** |
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| Search Aleph in FCLO 1 by title (or other field(s) if title is not distinct). Are there any other copies in the | Search Aleph in FCLO 1 by title (or other field(s) if title is not distinct). Are there any other copies in the | ||
| - | 5C? If so, give to supervisor. If not: | + | 5C? If so, put on Y doc discard shelf. (Note: titles listed at Mt Holyoke "limited access" should not be discarded but cataloged.) If not: |
| - | Search W orldCat by title. Look for a record for the print resource cataloged in English, not microform or | + | |
| + | |||
| + | Search WorldCat by title. Look for a record for the print resource cataloged in English, not microform or | ||
| electronic. If no record for the print, but another format, a print record can be derived. See supervisor for | electronic. If no record for the print, but another format, a print record can be derived. See supervisor for | ||
| - | instructions. | + | instructions. Catalog the print version, if it is the only print version in 5C, even if there is a 5C electronic version. |
| + | |||
| Examine print record to be sure it is identical to the piece in hand. SuDoc number or other special | Examine print record to be sure it is identical to the piece in hand. SuDoc number or other special | ||
| - | numbers on the piece are useful for this, as well as pagination, date, and author(s). | + | numbers on the piece are useful for this, as well as pagination, date, and author(s). If the bib record lacks a SuDoc number, add it: 086 0[blank] [SuDoc number] |
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| Examine record for presence of minimal FastCat standards. Do not normally question forms of name, | Examine record for presence of minimal FastCat standards. Do not normally question forms of name, | ||
| choice of added entries beyond presence of main author, or choice or form of subject headings. | choice of added entries beyond presence of main author, or choice or form of subject headings. | ||
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| Search OCLC no. in Aleph before exporting to be sure you will not overlay a cataloged record, then if no | Search OCLC no. in Aleph before exporting to be sure you will not overlay a cataloged record, then if no | ||
| record in Aleph found, export record to Aleph. | record in Aleph found, export record to Aleph. | ||
| - | Add 928 AUTHORITY, 930 OCLC, and 910 [initials and date] in bib record. | + | |
| + | Add 928 AUTHORITY and 910 [3 initials(lower or upper case) and date: mm/dd/yyyy (use 0 in month if need be) example: abc mm/dd/yyyy] in bib record. | ||
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| + | Make sure OCLC holdings are set on record in Connexion. | ||
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| Delete any 776 field relating to alternate record for online version [this provides no access and is | Delete any 776 field relating to alternate record for online version [this provides no access and is | ||
| potentially confusing to users] | potentially confusing to users] | ||
| - | Create item record with SubLibrary UMDUB, Collection USTOY, Material Type BOOK, Item Status 22, | + | |
| - | and Item Processing Status [blank]. | + | |
| + | Create item record with SubLibrary UMDUB, Collection USTOY, Material Type BOOK, Item Status 27, | ||
| + | and Item Processing Status [blank], and call number type 3 for SuDoc classification system. Statistic code is 02. | ||
| + | |||
| Apply barcode to upper left hand comer of front cover of piece in hand. Be careful not to cover the | Apply barcode to upper left hand comer of front cover of piece in hand. Be careful not to cover the | ||
| SuDoc no., usually written in the same area. It is OK to cover part of the title if it is also on the title page, | SuDoc no., usually written in the same area. It is OK to cover part of the title if it is also on the title page, | ||
| but if not, do not cover the title with the barcode (or any other information not on the title page) | but if not, do not cover the title with the barcode (or any other information not on the title page) | ||
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| Create holdings record. If there is a LC call number in the bib, this will migrate to the holdings record. | Create holdings record. If there is a LC call number in the bib, this will migrate to the holdings record. | ||
| In that case, leave the LC number in the bib record, but delete it from the holdings record, and copy and | In that case, leave the LC number in the bib record, but delete it from the holdings record, and copy and | ||
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| no. If there is no SuDoc no. in the bib record, enter the SuDoc no. written on the piece into the 852 3 | no. If there is no SuDoc no. in the bib record, enter the SuDoc no. written on the piece into the 852 3 | ||
| subfield h. [see supervisor for instructions on formatting SuDoc numbers]. | subfield h. [see supervisor for instructions on formatting SuDoc numbers]. | ||
| - | NOTE: Serial vs. Monograph | + | |
| + | For U.S. Superintendents of Documents Classification numbers, enter one space between any letter or number not separated by punctuation or by symbols, such as ampersands. | ||
| + | * 086 0 ITC 1.12:TA-503 (A)-18 AND 332-279 | ||
| + | * 086 0 FS 5.1: | ||
| + | * 086 0 94-2:H.rp.1625 | ||
| + | * 086 0 D 5.317:221(2300-C)/988 | ||
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| + | __ | ||
| + | NOTE: Serial vs. Monograph__ | ||
| Some of these titles are such that they might normally be treated as serials (e.g. annual or quarterly | Some of these titles are such that they might normally be treated as serials (e.g. annual or quarterly | ||
| report). However, for many of these, a good monograph cataloging record exists on OCLC for the piece | report). However, for many of these, a good monograph cataloging record exists on OCLC for the piece | ||
