Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Next revision
Previous revision
y_federal_documents_cataloging [2014/05/28 15:23]
mbanach created
y_federal_documents_cataloging [2019/01/07 12:20] (current)
Line 1: Line 1:
-Procedures for Cataloging Y federal documents+**Procedures for Cataloging Y federal documents** 
 + 
 Search Aleph in FCLO 1 by title (or other field(s) if title is not distinct). Are there any other copies in the Search Aleph in FCLO 1 by title (or other field(s) if title is not distinct). Are there any other copies in the
-5C? If so, give to supervisor. If not: +5C? If so, put on Y doc discard shelf(Note: titles listed at Mt Holyoke "​limited access"​ should not be discarded but cataloged.) ​If not: 
-Search ​W orldCat ​by title. Look for a record for the print resource cataloged in English, not microform or+ 
 + 
 +Search ​WorldCat ​by title. Look for a record for the print resource cataloged in English, not microform or
 electronic. If no record for the print, but another format, a print record can be derived. See supervisor for electronic. If no record for the print, but another format, a print record can be derived. See supervisor for
-instructions.+instructions. ​Catalog the print version, if it is the only print version in 5C, even if there is a 5C electronic version.  
 + 
 Examine print record to be sure it is identical to the piece in hand. SuDoc number or other special Examine print record to be sure it is identical to the piece in hand. SuDoc number or other special
-numbers on the piece are useful for this, as well as pagination, date, and author(s).+numbers on the piece are useful for this, as well as pagination, date, and author(s). ​If the bib record lacks a SuDoc number, add it: 086 0[blank] [SuDoc number] 
 + 
 Examine record for presence of minimal FastCat standards. Do not normally question forms of name, Examine record for presence of minimal FastCat standards. Do not normally question forms of name,
 choice of added entries beyond presence of main author, or choice or form of subject headings. choice of added entries beyond presence of main author, or choice or form of subject headings.
 +
 +
 Search OCLC no. in Aleph before exporting to be sure you will not overlay a cataloged record, then if no Search OCLC no. in Aleph before exporting to be sure you will not overlay a cataloged record, then if no
 record in Aleph found, export record to Aleph. record in Aleph found, export record to Aleph.
-Add 928 AUTHORITY, 930 OCLC, and 910 [initials and date] in bib record.+ 
 +Add 928 AUTHORITY, 930 OCLC, and 910 [initials(lower or upper case) and date: mm/dd/yyyy (use 0 in month if need be)  example: abc mm/dd/yyyy] in bib record. 
 + 
 Delete any 776 field relating to alternate record for online version [this provides no access and is Delete any 776 field relating to alternate record for online version [this provides no access and is
 potentially confusing to users] potentially confusing to users]
-Create item record with SubLibrary UMDUB, Collection USTOY, Material Type BOOK, Item Status ​22+ 
-and Item Processing Status [blank].+ 
 +Create item record with SubLibrary UMDUB, Collection USTOY, Material Type BOOK, Item Status ​27
 +and Item Processing Status [blank], and call number type 3 for SuDoc classification systemStatistic code is 02. 
 + 
 Apply barcode to upper left hand comer of front cover of piece in hand. Be careful not to cover the Apply barcode to upper left hand comer of front cover of piece in hand. Be careful not to cover the
 SuDoc no., usually written in the same area. It is OK to cover part of the title if it is also on the title page, SuDoc no., usually written in the same area. It is OK to cover part of the title if it is also on the title page,
 but if not, do not cover the title with the barcode (or any other information not on the title page) but if not, do not cover the title with the barcode (or any other information not on the title page)
 +
 +
 Create holdings record. If there is a LC call number in the bib, this will migrate to the holdings record. Create holdings record. If there is a LC call number in the bib, this will migrate to the holdings record.
 In that case, leave the LC number in the bib record, but delete it from the holdings record, and copy and In that case, leave the LC number in the bib record, but delete it from the holdings record, and copy and
Line 25: Line 44:
 no. If there is no SuDoc no. in the bib record, enter the SuDoc no. written on the piece into the 852 3 no. If there is no SuDoc no. in the bib record, enter the SuDoc no. written on the piece into the 852 3
 subfield h. [see supervisor for instructions on formatting SuDoc numbers]. subfield h. [see supervisor for instructions on formatting SuDoc numbers].
-NOTE: Serial vs. Monograph+ 
 +For U.S. Superintendents of Documents Classification numbers, enter one space between any letter or number not separated by punctuation or by symbols, such as ampersands. 
 +  * 086 0    ITC 1.12:TA-503 (A)-18 AND 332-279 
 +  * 086 0    FS 5.1: 
 +  * 086 0    94-2:​H.rp.1625 
 +  * 086 0    D 5.317:​221(2300-C)/​988 
 + 
 + 
 +__ 
 +NOTE: Serial vs. Monograph__ 
 Some of these titles are such that they might normally be treated as serials (e.g. annual or quarterly Some of these titles are such that they might normally be treated as serials (e.g. annual or quarterly
 report). However, for many of these, a good monograph cataloging record exists on OCLC for the piece report). However, for many of these, a good monograph cataloging record exists on OCLC for the piece
y_federal_documents_cataloging.1401305011.txt.gz · Last modified: 2019/01/07 12:20 (external edit)
[unknown link type]Back to top
www.chimeric.de Creative Commons License Valid CSS Driven by DokuWiki do yourself a favour and use a real browser - get firefox!! Recent changes RSS feed Valid XHTML 1.0