Locations track the physical or virtual location on a shelf or server where collection material can be found. This information is critical to our ability to locate accessions and collections so please use great care.
Locations are made up of two separate parts: 1) the area, which is drawn from a controlled vocabulary that is a list of our main storage areas (floor 26, 24, Basement, Goodell, Palmer, Digital storage, etc.) and 2) the shelf, which is an alphanumeric code that represents the first shelf on which a collection resides.
The alphanumeric code for shelf locations is as follows:
An example shelf location might look like:
T is for the 26th floor space, 25 is the aisle number, C is the bay and, 3 is the number of shelves down from the top of that bay.
Most frequently, locations will be created from an accession or collection record. NB: always search for the location first in the autocomplete field before creating a new location, since it's very likely that location already exists. If it exists, select the correct location.
If the location is not already in SKUA, click the green '+' button to the right of the field:
This will bring up the form to enter a new location:
Space is a dropdown of all of SCUA's storage spaces. This list is managed as one of SKUA's controlled lists. It's possible to add a new storage space by clicking the green '+' button to the right of the dropdown. New spaces are added very rarely and only if SCUA gains a new storage space, starts storing materials in a new remote location, etc…
Enter the alphanumeric shelf code in this field. Even though the code for the space (T, R, G, B) is redundant to the space selected in the dropdown, please include it in the full shelf code, e.g. R.91:A3.
Always enter a shelf, even if you have to enter something like, 'on floor by Aaron's office'
There is also a sortable list of locations here. The list allows you to filter by space, and sort by shelf. There is also a list of what collections or accessions are in each location.