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Photo Digitization

NOTE The scanning software for each scanner is slightly different, so some of this workflow may be slightly different for each scanner.

1. Carefully remove photograph from plastic sleeve (if possible) and place in scanner leaving space between the edges of the photo and the edge of the scanner bed.

2. Open Photoshop. On the drop-down menu, select FileImport'Scanner name' TWAIN (we have made the F3 key a shortcut for this on most of the machines. Try it.

3. The scanning software will open and you should be able to see a preview of the document . If not, hit the preview button.

4. Adjust crop boundary so it includes the entire photograph and matte if applicable with a small amount of space outside the document’s edges.

5. Make sure scan resolution is set to 600 dpi (most of the software will remember the previous settings and will retain them, but it's good to check during your first scan of the day) then press “Scan” to import the document into Photoshop.

6. In Photoshop, use the crop tool to crop the image, leaving a thin border around the document. It might be helpful to enlarge the document by clicking Ctrl- or Ctrl+, then adjust the crop boundary.

7. Save the file as a .tif file with LZW compression to Y:\scans\collection_ID#\box#, where collection_ID# is the ID number of the collection you are working on and box# is the box in the collection you are scanning from.

8. Name each file according to the file naming conventions, which will vary depending on the project. See the project manager for details. Here are some variations:

collection ID-box no.(if applicable)-folder no.(if applicable)-item no.-part no.

The item number is assigned in the order of scanning starting with 001 for the first item in the box. Part numbers are the number of files that make up the whole digital object. For example, if the first item in box 1 is a three page letter, the three files would be named like this:


We only use the folder number when we are describing items at the folder level. Consult the project manager for details.

photo_digitization.txt · Last modified: 2019/01/07 12:22 (external edit)