accessions
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accessions [2019/03/28 18:13] arubinst [2.1 Accession fields] |
accessions [2019/11/19 18:47] (current) |
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| + | For the majority of use cases, use method #2, which would make it easier to determine the next available accession number (see below 2.1.1). | ||
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| === 2.1.4 Call number === | === 2.1.4 Call number === | ||
| - | :!: This field exists to hold information migrated from the previous database and doesn't have much purpose in SKUA. Consider it deprecated and use the collection field, which allows you to formerly connect the accession to an existing collection. | + | :!: This field exists to hold information migrated from the previous database and doesn't have much purpose in SKUA. Consider it deprecated and use the collection field, which allows you to formally connect the accession to an existing collection. |
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| === 2.1.7 Title === | === 2.1.7 Title === | ||
| - | Provide the full title of the object(s) being accessioned, whenever possible in keeping with DACS conventions. If the accession represents an addition to an existing collection, follow the form "Carl Oglesby Papers (addn.)." Do not use abbreviations in an accession record. If an organization is known commonly by an acronym, use both the acronym and its expanded form in the entry, e.g. National Association for the Advancement of Colored People (NAACP)." | + | Provide the full title of the object(s) being accessioned, whenever possible in keeping with DACS conventions. If the accession represents an addition to an existing collection, follow the form "Carl Oglesby Papers (addn.)." Do not use other abbreviations in an accession record. If an organization is known commonly by an acronym, use both the acronym and its expanded form in the entry, e.g. National Association for the Advancement of Colored People (NAACP)." |
| For books, artifacts, and other items not formally associated with a collection, provide a brief description of the material and its source if relevant and an inventory in the description field. | For books, artifacts, and other items not formally associated with a collection, provide a brief description of the material and its source if relevant and an inventory in the description field. | ||
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| === 2.1.8 Description === | === 2.1.8 Description === | ||
| - | he description field is a free text field in which to record details about the accession, including a more detailed inventory or listing, details about the subject of the collection, or special notes on handling, provenance, condition, etc. | + | The description field is a free text field in which to record details about the accession, including a more detailed inventory or listing, details about the subject of the collection, or special notes on handling, provenance, condition, etc. |
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| If there are restrictions on access to the material in the accession, use this field to describe them. Please add specific information about the nature of the restrictions. Entering 'yes' or 'no' does not give archivists in the future enough information to understand the restriction. | If there are restrictions on access to the material in the accession, use this field to describe them. Please add specific information about the nature of the restrictions. Entering 'yes' or 'no' does not give archivists in the future enough information to understand the restriction. | ||
| - | :!: For accessions that are additions to existing collection or the initial accession for a collection, both access and use restriction information should be added to the collection record. Only use these fields in the accession record if there is no corresponding collection, e.g. most University Archives transfers. | + | :!: For accessions that are additions to an existing collection or the initial accession for a collection, both access and use restriction information should be added to the collection record. Only use these fields in the accession record if there is no corresponding collection, e.g. most University Archives transfers. |
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| === 2.1.18 Agreement === | === 2.1.18 Agreement === | ||
| - | **//REQUIRED//** | ||
| Select 'No', 'Yes', or 'N/A' to record the status of a donor agreement for the accession. The default is 'N/A', which is the case for University Archive transfers, purchases, or some anonymous donations to the UA. If the accession is an accretion, please record the agreement status in the collection record. | Select 'No', 'Yes', or 'N/A' to record the status of a donor agreement for the accession. The default is 'N/A', which is the case for University Archive transfers, purchases, or some anonymous donations to the UA. If the accession is an accretion, please record the agreement status in the collection record. | ||
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