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--- collections [2019/04/17 13:54]
arubinst
+++ collections [2019/11/19 18:47] (current)
@@ Line 141: / Line 141: @@
 [[https://www2.archivists.org/standards/DACS/part_I/chapter_4/4_conditions_governing_reproduction_and_use|See DACS 4.4 Conditions Governing Reproduction and Use]]
-Use this field to record any restrictions on use of materials in the collection. This is often, but not limited to, information about copyright
+Use this field to record any restrictions on use of materials in the collection. This is often, but not limited to, information about copyright.
+This field is also an opportunity to include information about contacting copyright holders if copyright is held or relevant dates for when copyright will transfer to SCUA. The most authoritative source for this information is in the donor agreement. It is still recommended to use this field to make key information more accessible.
+=== 1.1.22 Acquisition info ===
+[[https://www2.archivists.org/standards/DACS/part_I/chapter_5/2_immediate_source_of_acquisition|See DACS 5.2 Immediate Source of Acquisition]]
+Use this field to record the source of the collection. Our general format is, "Gift of Jane Smith, 2007." For variations, see DACS linked above.
+=== 1.1.23 Custodial history ===
+[[https://www2.archivists.org/standards/DACS/part_I/chapter_5/1_custodial_history|See DACS 5.1 Custodial History]]
+Use this field to record relevant information about a collection's chain of custody or anything else about previous owners or holders of the collection or material in the collection.
+=== 1.1.24 Notes ===
+Use this field to record any **administrative** notes about the collection that isn't adequately covered by the previous administrative fields.
+=== 1.1.25 Collection status ===
+The group of fields in this section are used to show what has and hasn't been done with the collection. The fields are as follows:
+  - **Processed:** check this box if the collection has been fully processed.
+  - **Unprocessed addition:** check this box if the collection has been fully processed but there is an accretion to the collection that has not yet been processed.
+  - **MARC:** check this box if MARC has been exported and added to the library's OPAC.
+  - **UMarmot:** check this box if there is an entry in SCUA's online catalog, UMarmot.
+  - **EAD:** check this box if the collection has an EAD finding aid online.
+  - **Inventory:** check this box if the collection has an inventory. This inventory can be part of a finding aid or a temporary inventory tool either inherited or created by archivists for ease of access until the collection is fully processed.
+  - **In Credo:** use this field to indicate if the collection has material digitized and available in Credo. Select the appropriate value on the dropdown to indicate if the collection has been completely digitized or partially digitized.
+:!: These fields were inconsistently used in the previous system and are thus not always accurate for collections that have been migrated. Please do your best to keep these fields accurate going forward.
+=== 1.1.26 Locations ===
+Add the physical location(s) of the collection. The location field is autocomplete, so begin by typing the full location code, e.g. R.92:C3. If the exact location you searched appears on the dropdown, select it to add to the record. If the location does not appear, you will need to create a new location. Click the green '+' next to the location field and follow the [[Locations|instructions here]].
+Use the note field to the right of the location dropdown to indicate any special information about the materials in that location, e.g. number of boxes, artwork, OS boxes.
+To add another location, click the '+ Add another Location' link at the bottom of the location section:
+{{:skua-a-loc-add.png?600|}}
+To delete a location, check the box to the right of that location, It will be removed after the record is saved.

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