metadata_resources
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metadata_resources [2025/03/31 18:01] kay |
metadata_resources [2026/05/14 17:06] (current) jeremy |
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| ==== Controlled Vocabularies ==== | ==== Controlled Vocabularies ==== | ||
| - | * [[http://id.loc.gov/]] LOC search across many authorities! | + | * [[https://id.loc.gov/|ID.LOC.GOV]] Library of Congress Linked Data Service. Search across many authorities. No login required. |
| - | * [[http://www.getty.edu/research/tools/vocabularies/aat/index.html|Art and Architecture Thesaurus]] | Genre list | + | * [[https://www.getty.edu/research/tools/vocabularies/aat/index.html|Art and Architecture Thesaurus]] | Genre list |
| - | * [[http://viaf.org/ |Virtual International Name Authority File]] | + | * [[https://viaf.org/ |Virtual International Name Authority File]] |
| * [[https://www.loc.gov/marc/relators/relaterm.html|MARC Relator and Role terms]] | * [[https://www.loc.gov/marc/relators/relaterm.html|MARC Relator and Role terms]] | ||
| - | * [[http://id.loc.gov/vocabulary/countries.html|MARC state and country authorized names]] (mixed together) | + | * [[https://id.loc.gov/vocabulary/countries.html|MARC state and country authorized names]] (mixed together) |
| - | * [[http://id.loc.gov/vocabulary/geographicAreas.html|MARC geographic regions authorized names]] (e.g. Europe, Australasia, Developing countries) | + | * [[https://id.loc.gov/vocabulary/geographicAreas.html|MARC geographic regions authorized names]] (e.g. Europe, Australasia, Developing countries) |
| * [[Common AAT Terms]] | * [[Common AAT Terms]] | ||
| - | * [[https://classweb.org/min/minaret?app=Names&mod=Search&look=1&menu=/Menu/|Library of Congress Name Authority File (Classification Web)]] | also use for geographic names in subjects | + | * [[https://classweb.org/min/minaret?app=Names&mod=Search&look=1&menu=/Menu/|Library of Congress Name Authority File (Classification Web)]] | also use for geographic names in subjects. Login required. |
| - | * [[https://classweb.org/min/minaret?app=Auth&mod=Search&look=1&menu=/Menu/|Library of Congress Subject Authority File (Classification Web)]] | Subject list. Great for free-floating subdivisions | + | * [[https://classweb.org/min/minaret?app=Auth&mod=Search&look=1&menu=/Menu/|Library of Congress Subject. Login required. Authority File (Classification Web)]] | Subject list. Great for free-floating subdivisions. Login required: username=umassa; password=75238524 |
| ====General Research==== | ====General Research==== | ||
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| * [[https://www.getty.edu/conservation/publications_resources/pdf_publications/atlas.html | other print types]] | * [[https://www.getty.edu/conservation/publications_resources/pdf_publications/atlas.html | other print types]] | ||
| - | ===Standard Photo Sizes (If it isn't one of these, describe in cm.)=== | + | ====Standard Photo Sizes (If it isn't one of these, describe in cm.)==== |
| *3 x 5 in. | *3 x 5 in. | ||
| *4 x 6 in. | *4 x 6 in. | ||
| Line 33: | Line 33: | ||
| *8 x 10 in. | *8 x 10 in. | ||
| - | ===Tips=== | + | ==== More metadata rules and creation tips==== |
| - | * Oxygen setup: line wrap setting is found under the Options menu: Preferences> Editor> Edit Modes> Text. | + | **Organization** |
| - | * You can save a set of tabs in your browser and open them with one click. Bookmark websites to a folder. Open the bookmark manager or library. Right-click on a folder and select "Open all in tabs". | + | * You can save a set of tabs in your browser and open them with one click. Bookmark websites to a folder. Open the bookmark manager or library. Right-click on a folder and select "Open all in tabs". |
| - | * if an incoming letter mentions an enclosure but it is not present in the folder, make at note in the abstract: **Enclosure not with letter**. | + | * Make sure to set up your Oxygen with the settings listed on [[https://www.library.umass.edu/wikis/scua/doku.php?id=using_oxygen|this page]] |
| - | * Mention in the abstract any handwritten notes or corrections on documents, except for filing instructions at the tops of documents (General, Personal, name of client). | + | * Save every time you edit any local authority file you create -- save after every little change so that it updates when others are working at the same time. |
| - | * make sure there is a space after period for initials in names (W. E. B. Du Bois - correct, W.E.B. Du Bois - wrong) | + | **Creation** |
| - | * make sure there is an authority in names: almost always NAF or local | + | * If an incoming letter mentions an enclosure but it is not present in the folder, make a note in the abstract: **Enclosure not with letter**. |
| - | * save every time you do anything in the local authority files -- save after every little change so that it updates when others are working at the same time. | + | * Mention any handwritten notes or corrections on documents in the abstract, except for filing instructions at the tops of documents (General, Personal, name of client). |
| - | * duplicate form letters to many recipients: if you come across a stack of form letters (same content) addressed to many people, catalog those as one record with title "Letter from XXX to multiple recipients". Based on interest of content and amount of names, make a decision on whether to include recipients' names in the abstract. Add genre term "form letters". | + | * Include spaces after the period for initials in names (e.g. W. E. B. Du Bois - **correct**, W.E.B. Du Bois - **wrong**). |
| - | * items with a date range: create two <dateCreated> entries, one for each part of the date range. Add **point="start"** to the first entry and **point="end"** in the second entry. **keyDate="yes"** should only be on the earliest entry for correct sorting. <mods:dateCreated keyDate="yes" encoding="w3cdtf" point="start">1967-07</mods:dateCreated><mods:dateCreated encoding="w3cdtf" point="end">1967-08</mods:dateCreated> | + | * If you come across a stack of form letters (same content) addressed to many people, catalog those as one record with title "Letter from XXX to multiple recipients". Based on interest of content and amount of names, make a decision on whether to include recipients' names in the abstract. Add genre term "form letters". |
| - | * names/words with accents should be encoded with the accent characters. Use the Oxygen character map (under the Edit menu) to look up the code that properly inserts the accented character. **Use the "decimal" (not hexidecimal) code**. To make sure it is searchable in Credo, I recommend using the plain text version in the abstract. Example: **Pelé** in title and name elements and **Pele** in abstract. | + | * Names or words with diacritics need to be encoded. Use the Oxygen character map (under the Edit menu) to look up the code that properly inserts the accented character. **Use the "decimal" (not hexidecimal) code**. To make sure it is searchable in Credo, use the plain text version in the abstract. Example: **Pelé** in title and name elements and **Pele** in abstract. |
| - | * do not use double quotes in titles -- the system will screw them up | + | * For royal/titled names that are in LOC Name Authority, it's a good idea to check the MARC format to see how LOC has parsed the name elements. Example: "Wellington, Charles Wellsely, Duke of, 1945-" (LOC). Title: "Letter from XXX to Charles Wellsely, Duke of Wellington" |
| - | * [[willy_pad|More FAQs on cataloging]] | + | * MODS Name as: \\ **<name type="personal">**\\ **<namePart type="family">**Wellington**</namePart>**\\ **<namePart type="given">**Charles Wellsely**</namePart>**\\ **<namePart type="termsOfAddress">**Duke of**</namePart>**\\ **<namePart type="date">**1945-**</namePart>**\\ **</name>** |
| - | * for royal/titled names that are in LOC Name Authority, it's a good idea to check the MARC format to see how LOC has parsed the name elements. Example: "Wellington, Charles Wellsely, Duke of, 1945-" (LOC). Title: "Letter from XXX to Charles Wellsely, Duke of Wellington" | + | **Mods/Credo rules** |
| - | MODS Name as: \\ | + | * **<mods:name>** |
| - | <name type="personal">\\ | + | * Make sure there is always an authority: NAF or local |
| - | <namePart type="family">Wellington</namePart>\\ | + | * **<mods:dateCreated>** |
| - | <namePart type="given">Charles Wellsely</namePart>\\ | + | * For items with a date range, create two **<mods:dateCreated>** entries, one for each part of the date range. Add **point="start"** to the first entry and **point="end"** in the second entry. |
| - | <namePart type="termsOfAddress">Duke of</namePart>\\ | + | * There can only be one **keyDate="yes"** attribute for dates. So for entries with a date range, the keyDate attribute should appear on the earliest entry (e.g. **<mods:dateCreated keyDate="yes" encoding="w3cdtf" point="start">**//1967-07//**</mods:dateCreated><mods:dateCreated encoding="w3cdtf" point="end">**//1967-08//**</mods:dateCreated>**. This rule also applies if you have a **<mods:dateIssued>** element as well. |
| - | <namePart type="date">1945-</namePart>\\ | + | * **<mods:title>** |
| - | </name>\\ | + | * Do not use double quotes (") in titles -- the system will screw them up. Use single quotes (') instead. |
| + | **[[willy_pad|More FAQs on cataloging]]** | ||
| ====Metadata & MODS guides==== | ====Metadata & MODS guides==== | ||
metadata_resources.1743444079.txt.gz · Last modified: 2025/03/31 18:01 by kay
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