The best way to create a new collection in SKUA is to visit the collections list page.

Once there, filter the list by collection type (MS, FS, PH, RB), sort the 'call number' column by descending order by clicking the column header twice. This will show you the next available number in that type:

Drop down menu for selecting a call number category: FS, MS, PH, RB, RG. The values are editable through a controlled list but will rarely change from these five.

Enter the unique call number for the collection (excluding the call number category), e.g. 0001, 15/6/1, 50/6 1989.

Enter any extensions to the collection's call number. This will usually be a cutter number or other distinguishing part of collection's identifier, e.g. T63, bd.

See DACS, section 2.6 Names of creator(s)

The origination field is linked to the local name authority in controlled lists. Begin typing the name in the autocomplete field. If the name already exists in SKUA, simply select the name when it appears and it will be added to the collection record.

If the name does not exist, create a new name by clicking the green '+' to the right of the field. Follow the procedure for creating new names in SKUA.

Once saved, the new name will be automatically added to the collection record.

See DACS, section 2.3 Title

Enter the collection unit title. We capitalize all parts of the title, e.g. W. E. B. Du Bois Papers.

For all the collection date entries (1.1.5-1.1.8), See DACS, section 2.4 Date

Enter the beginning date of a date range or the if a single date or year applies to the collection, enter that date here. Date start and date end will always be treated as inclusive dates.

Dates should always be entered as four-digit years (YYYY). The rare case where you want to add months to a date range, e.g the collection is a daybook covering only March-April of a single year, enter the year followed by a space, followed by the three letter abbreviation of the month:

1854 Mar.

There is no need to add a '-' to the end of date start when entering a date range.

Enter the end of the inclusive date range here.

Enter the start of a bulk date range.

Enter the end of a bulk date range.

Enter the linear footage of the collection as a single integer.

Enter the total number of boxes that make up a collection as a single integer.

Enter the number of specific types of items in the accession if relevant. Separate multiple entries with a comma, e.g. “10 paintings, 13 reel-to-reel tapes”.

For every collection that arrives in SCUA, we create a two paragraph abstract that summarizes the background and scope (1.1.13). This should be same content that appears in UMarmot. In this field, enter the biographical paragraph of the abstract.

Enter the scope and content paragraph of the abstract.

Enter the language(s) of the collection. This field is autocomplete based on a controlled list. Begin typing the language you'd like to add and select it from the lists. To enter an additional language, begin typing to the right of the previously selected language.

Apply subject headings to the collection. Search for existing headings using the autocomplete field or add new headings by clicking the '+' to the right of the field. Headings are managed via a controlled list. Procedures for creating subjects headings can be found here.

Add the names of contributors to the creation of the collection. These should be considered 7XX-equivalent names and are controlled by the SKUA name authority.