Locations track the physical or virtual location on a shelf or server where collection material can be found. This information is critical to our ability to locate accessions and collections so please use great care.

Locations are made up of two separate parts: 1) the area, which is drawn from a controlled vocabulary that is a list of our main storage areas (floor 26, 24, Basement, Goodell, Palmer, Digital storage, etc.) and 2) the shelf, which is an alphanumeric code that represents the first shelf on which a collection resides.

The alphanumeric code for shelf locations is as follows:

• The first is a capital letter corresponding to our major storage areas (T = 26, M = 25, R = 24, B = Basement, G = Goodell) followed by a period.

• The second element consists of the range number (usually printed on the end of each range), followed by a colon

• The third element consists of a capital letter corresponding to the bay in which the collection is locate, reading left to right (first bay = A, second bay =B, etc.)

• The final element consists of a number corresponding to the shelf on which the first box of the collection records, counting from the top shelf in the bay

An example shelf location might look like:

T.25:C3

T is for the 26th floor space, 25 is the aisle number, C is the bay and, 3 is the number of shelves down from the top of that bay.

For collections that are shelved non-contiguously, record each discrete location as a separate location in the collection or accession record.

Most frequently, locations will be created from an accession or collection record. NB: always search for the location first in the autocomplete field before creating a new location, since it's very likely that location already exists. If it exists, select the correct location.

If the location is not already in the SKUA,