scua

accessions

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

SKUA: Accessioning 1 When to create an accession Create an accession record for any donation or transfer of material to SCUA's collections. Thus, anything that comes through our doors should be entered into the SKUA database and treated as an accession, even if it is part of an existing collection. The rare exception is when material is donated anonymously or in some cases individually by University departments. These types of transfers/donations usually go into a queue to be added to the Univ…

adding_new_users

Anonymous (anonymous@undisclosed.example.com) — 2025-10-31T14:53:28+0000

Adding new users to SKUA All SCUA staff accounts should have permissions to add new users to SKUA. To add a new user: 1. Select “Users” from the SKUA admin home page: . 2. From the user list page, select the “Add user” button at the top-right of the page.

administration

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

Credo Administration Deleting/purging items from Credo important! Deleting/purging items from Credo removes them from Fedora and the Solr search engine. It does not remove the original files from the server. To delete/purge items from Credo, add a file to the /fedora/upload/purge folder with item PID you want to purge and

audio_digitization

Anonymous (anonymous@undisclosed.example.com) — 2020-08-19T16:00:54+0000

Audio We currently have the capability of transferring cassette, reel to reel, and mini-cassette. Each format involves slightly different procedures, outlined below. These procedures assume that you have turned on the power to all of the equipment in the A/V Reformatting station via the power battery backup underneath the desk, then booted up the Mac. Also, don't forget to boot up the external drive.

audition

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

Audition Audition is the Adobe audio recorder/editor. It is fast, powerful and has way more features than Audacity. It may seem intimidating at first, but once you get used to it, it's easy. This should be the go-to audio digitization software. How to use Audition for Digitizing

autocomplete

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

Advanced search page autocomplete Every input box on the advanced search page will autocomplete as illustrated in the mockup below with data from the selected field. For example, if a user selects “Creator” from the right-hand dropdown menu, a list of all creators with characters that match those typed by the user will appear.

benchmarking

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

Benchmarking Files All statistics for the Du Bois Digitization Project are kept in a spreadsheet called DuBoisProgress.xls. It can be found here: r:/dubois_projects/dubois_digitization/project_management. Utilities countfiles.py Usage: To view options:

collection_and_series_pages

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

Collection page Series page

collections

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

Collections 1 Creating collections in SKUA The best way to create a new collection in SKUA is to visit the collections list page. Once there, filter the list by collection type (MS, FS, PH, RB), sort the 'call number' column by descending order by clicking the column header twice. This will show you the next available number in that type:

common_aat_terms

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

Common AAT Terms This page is for a selected list of genre terms from the Art and Architecture Thesaurus that will appear in the Du Bois papers. Please add terms as you discover them. Genre Description Advertisements Public notices or paid announcements, especially those in print. For announcements paid for by an advertiser and broadcast on radio or television, use

controlled_lists

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

Controlled lists SKUA uses controlled lists to manage vocabularies that are used by other parts of SKUA and might need to be added to or edited over time. Most of these are simple lists of a single terms. The exceptions are Names and Subjects, which represent much more complex controlled vocabularies and require their own procedures.

credo

Anonymous (anonymous@undisclosed.example.com) — 2024-05-08T15:18:46+0000

Ingest procedures * Adding new objects * Adding new collections * Administration * Purging objects Other Stuff * Resizing images * Removing download option

digitization

Anonymous (anonymous@undisclosed.example.com) — 2025-03-12T16:44:42+0000

Digitization and Cataloging Digitization * Scanning Best Practices * Audio digitization * Video digitization * Print digitization * Photo digitization * Downloading from the video camera Metadata * General metadata resources * Specific project resources * Using oXygen * Open Refine tips and tricks Project Management * Installing and Using Scripts * MODS Command Line Tool * Quality Control * Quality Control-Halpern * Benchmarking * Credo * Misc Tools * T…

du_bois_resources

Anonymous (anonymous@undisclosed.example.com) — 2020-02-27T20:27:53+0000

Resources for Du Bois Metadata This page is for a list of key resources that will help the description process. Essential controlled vocabularies * Encoded authorities: R:\dubois_projects\dubois_digitization\metadata\authorities\ | Open up these three files in oXygen and copy and paste into your records as needed.

facets

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

Facets Original gravity switch mockup for the facets. Will have to be adapted (slightly) for the new facet functionality.

finding_aids

Anonymous (anonymous@undisclosed.example.com) — 2025-01-07T19:13:16+0000

Finding aids Encoding finding aids Workflow There are three folders on the “R” drive for finding aids. * EAD/mss_ead/completed_ead is the canonical source for all of our completed finding aids, * EAD/mss_ead/in_process_ead is a working directory.

getting_collections_from_off-site_storage

Anonymous (anonymous@undisclosed.example.com) — 2026-03-30T16:17:24+0000

Getting collections from off-site storage Annex Email Jason Fuller (jfuller@fivecolleges.edu) and copy the Bunker email address (bunker@amherst.edu). Also copy Randall (Randy) Sexton, the Five College Courier, at rsexton@fivecolleges.edu. Randy will deliver the boxes to the 5 College dropoff by the gate at the loading dock. Jason will need the barcode numbers for each box we want to retrieve. From there, Jason and/or Randy will contact you to arrange the delivery. For returns, email them and a…

gtd_in_scua

Anonymous (anonymous@undisclosed.example.com) — 2022-09-26T17:04:48+0000

Getting things done in SCUA These policies and procedures explain basic SCUA tasks. Getting collections from off-site storage guest wifi: short and long term

guest_wifi

Anonymous (anonymous@undisclosed.example.com) — 2022-09-26T17:22:29+0000

Guest wifi access: short and long term Short Term Three day guest access can be set up in staff member's Spire account (Main Menu > IT accounts > Manage guest accounts). * Supply a name to the Guest Name section (ex. SCUA guest) and click “Create Guest Account

installing_and_using_scripts

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

Overview All the scripts used in the Du Bois digitization project are available in: r:/credo/utilities All the scripts are in Python and available as standalone Windows executables that can run on any Windows system with minimal steps to install or as source python files, which require the Python interpreter and several libraries.

instruction

Anonymous (anonymous@undisclosed.example.com) — 2020-03-03T20:40:39+0000

Instruction Recording instruction sessions Use the library-wide Google form

local_vocabulary

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

Local Vocabulary for the Du Bois Papers Use this page to list subject terms added to our local vocabulary for Du Bois. Make sure you also add your term to the dubois_lcsh.xml file as well. Non-authorized names don't need to be included here. Go ahead and add those to encoded_corpnames.xml and encoded_persnames.xml with an @authority=

locations

Anonymous (anonymous@undisclosed.example.com) — 2025-01-10T16:28:21+0000

Locations Locations track the physical or virtual location on a shelf or server where collection material can be found. This information is critical to our ability to locate accessions and collections so please use great care. 1 Describing locations

mccormack_resources

Anonymous (anonymous@undisclosed.example.com) — 2020-02-27T20:12:19+0000

Resources for McCormack Metadata This page is for a list of key resources that will help the description process. Scanning notes File name format: * mums700-b0001-f001-i001.xml paired with mums700-b0001-f001-i0001.tif (1 page item) * mums700-b0001-f001-i001.xml paired with mums700-b0001-f001-i001-0001.tif and mums700-b0001-f001-i001-0002.tif (2 page item)

metadata_projects

Anonymous (anonymous@undisclosed.example.com) — 2020-02-27T20:18:31+0000

Metadata Projects * UPP Resources * Du Bois Resources * McCormack Resources See General metadata resources for general tools, research resources, and MODS tips.

metadata_resources

Anonymous (anonymous@undisclosed.example.com) — 2026-05-14T17:06:41+0000

Metadata Resources Controlled Vocabularies * ID.LOC.GOV Library of Congress Linked Data Service. Search across many authorities. No login required. * Art and Architecture Thesaurus | Genre list * Virtual International Name Authority File * MARC Relator and Role terms * MARC state and country authorized names (mixed together) * MARC geographic regions authorized names (e.g. Europe, Australasia, Developing countries) *

misc_tools

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

Misc Tools This page is a list of tools that might be useful Utilities Batch file renaming You can use Adobe Bridge to execute complicated file rename commands on bulk items. Very useful. There are several combinations depending on how you want to rename, here is the most common.

mockups

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

A dumping ground for mockups. This will be organized at some point... * Collection and Series Pages * Autocomplete * Facets

mods_command_line_tool

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

MODS: a command-line tool for searching and editing MODS records The MODS command-line tool is a simple way to search and edit MODS records from the command-line. The examples below show some basic uses of the tool. Use the editing features of this tool with some caution, however. It is powerful and not particularly user-friendly.

mods_search

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

MODS Search Using the tool to search our MODS records. Setup Grab the shortcut to mods-search.exe (the shortcut with Du Bois's head on it) from r:/credo/mods-search and copy it to your desktop. Double click on the shortcut icon and a black window with

new_collections

Anonymous (anonymous@undisclosed.example.com) — 2026-02-06T22:45:57+0000

Adding new collections to Credo Adding new collections to Credo is a multiple step process and each step is necessary to ensure that the collection is properly represented in Credo's collection hierarchy and that our collections play well with Digital Commonwealth and the DPLA.

new_objects

Anonymous (anonymous@undisclosed.example.com) — 2022-04-01T17:27:02+0000

Adding new objects to Credo This page covers the process of adding new objects to Credo, starting from the point when scanning and metadata is complete. Before we outline the process, here are some general tips: * Add objects to Credo in manageable batches:

omeka

Anonymous (anonymous@undisclosed.example.com) — 2020-10-16T19:53:40+0000

Exhibits in Omeka S SCUA-created [documentation] Omeka S official user manual

open_refine_tips_and_tricks

Anonymous (anonymous@undisclosed.example.com) — 2025-03-12T17:02:53+0000

Open Refine is an open source tool that allows you to clean up spreadsheets in preparation for conversion into EAD, or just general cleanup. There is an extensive user manual, but we will be collecting commands here that are most useful for our use cases. Insert text at beginning or end of string

photo_digitization

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

Photo Digitization NOTE The scanning software for each scanner is slightly different, so some of this workflow may be slightly different for each scanner. 1. Carefully remove photograph from plastic sleeve (if possible) and place in scanner leaving space between the edges of the photo and the edge of the scanner bed.

photographic_process

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

preservation_issues

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

Preservation Issues List the item ID for any preservation issues you discover while creating metadata. ---------- * Box 002 Folder 04 has some very fine paper that could use support. Specifically b002-i058. ASB * Box 002 Folder 07 mums312-b001-i115-001 is a bit tattered. JLS

print_digitization

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

Print Digitization NOTE The scanning software for each scanner is slightly different, so some of this workflow may be slightly different for each scanner. 1. Place document in scanner leaving space between the edges of the document and the edge of the scanner bed.

processing

Anonymous (anonymous@undisclosed.example.com) — 2026-06-04T15:09:36+0000

Processing Oversize: Housing and recording small amounts in the map cases and communal oversize boxes Map cases We have various size map cases on different floors. Try to group items in the smallest reasonable folder size. Here are selected folder sizes:

purging_objects

Anonymous (anonymous@undisclosed.example.com) — 2024-08-27T20:52:15+0000

Purging (removing) objects from Credo Purging will remove an object from Fedora's (aka the underlying architecture for Credo) search engine but it will not remove the URL, metadata, or object files stored on the server. To remove the metadata and object file, you must manually delete the files from the server. To permanently remove the

quality_control-halpern

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

Halpern Photograph Quality Control Procedure When a group of photos has been finished, do the following: * Run the image processor script in Photoshop to add LZW compression. * Run the checkimages utility with your desired dpi and correct any issues with the images.

quality_control

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

Quality Control Procedure When a box is finished, do the following: * Check the Item Questions DB and deal with any issues queued for the finished box. * Run checkimages and correct any issues with images. * Run mods -c and correct any metadata issues.

removing_download_option

Anonymous (anonymous@undisclosed.example.com) — 2024-05-08T15:27:23+0000

Remove Download Option for Video and Audio If you, or a donor, would like to remove the download option for video or audio for whatever reason, you can add the following metadata to your XML for that individual record.

resizing_images

Anonymous (anonymous@undisclosed.example.com) — 2026-03-06T17:39:07+0000

Any item in Credo can generate a downloadable .jpg on-the-fly. Here's how: * Paste the following URL in your browser and change the pixel size to what you want (300, 600, 100, etc.) and the PID of the file, and the part/page number. Here's an example of a 1000 pixel jpg of a document from Ellsberg.

scanning_best_practices

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

Scanning Best Practices This page is for a comparison of existing digitization best practices for manuscripts and a description of SCUA's best practices. FIXME Page is a rough example. Needs much more work... Comparison of Best Practices for Manuscript Digitization

skua

Anonymous (anonymous@undisclosed.example.com) — 2025-10-31T14:40:53+0000

System for Keeping and Understanding Archives (SKUA) This is a first pass at documentation (and policies) for SCUA's collections management system, SKUA. Accessions Collections Locations Addresses Controlled lists Adding new users Tips and tricks

start

Anonymous (anonymous@undisclosed.example.com) — 2020-10-16T19:47:36+0000

SCUA documentation This wiki is for documentation of SCUA Polices and Procedures. Credo Digitization and Cataloging Exhibits in Omeka S Processing Finding aids Getting things done in SCUA UMarmot SKUA Instruction

tei

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:34+0000

TEI Encoding Encoding transcriptions We are using a very simple TEI template to encode the transcriptions from “The Correspondence of W. E. B. Du Bois.” The complete transcriptions are in r:/dubois_projects/dubois_digitization/metadata/dubois_ocr

umarmot

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

UMarmot Use this page to record procedures for using and maintaining the SCUA website and the UMarmot catablog. * Updating Wordpress

updating_wordpress

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:47:41+0000

Updating WordPress To ensure the security of WordPress, the CMS that the SCUA website runs on, it's critical to update the software with the newest version whenever it is released. This is also true for any plugins that are installed, whether they are currently active or not.

upp_resources

Anonymous (anonymous@undisclosed.example.com) — 2020-09-08T15:53:49+0000

Resources for content description This page is for a list of key resources that will help the description process. University Photos: Step by step instructions * Step by step instructions for cataloging photos for the project can be found via Google Docs

using_oxygen

Anonymous (anonymous@undisclosed.example.com) — 2024-05-08T15:13:46+0000

Using oXygen Settings Here are some suggestions for setting up oXygen to make it easier to use Change the default file-type in the x:\ directory of the UPP XML & TIFF records right-click on an xml file and select Open with>Choose default program

video_digitization

Anonymous (anonymous@undisclosed.example.com) — 2023-01-31T18:32:17+0000

Video Booting Up 1. Hit the power button on the power supply under the table 2. Boot up the Mac 3. Turn on the G RAID external drive. (It's the bigger grey drive to the left of the Mac.) VHS,3/4",Beta,DVCam Follow booting up steps above 1. Open the AJA control panel on the dock

willy_pad

Anonymous (anonymous@undisclosed.example.com) — 2019-11-19T18:50:35+0000

Metadata Q&A [Du Bois in Hammock] This page is a place to list questions and answers about creating metadata for the Du Bois Papers. Feel free to add to the list of topics and post any questions you like. This is also a good place to make notes about topics for our Metadata Meetups. Put a

working_with_the_video_camera

Anonymous (anonymous@undisclosed.example.com) — 2022-11-29T19:50:26+0000

Importing footage off the Canon video camera Do not copy files directly through the Finder window from the card. It screws things up! Put card in Lexar card reader. Open Canon MXF Utility software. Check Preferences that backup goes to external drive (both A and B)