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ebsco_regular_tasks [2020/04/01 15:44] jmulvaney [SCUA Location Lookup Tables] |
ebsco_regular_tasks [2020/04/07 16:38] jmulvaney |
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==== FCC Location Lookup Tables ==== | ==== FCC Location Lookup Tables ==== | ||
The location lookup table for the physical spaces of the Five Colleges need to be updated periodically based on changes to Aleph collection codes and SubLibraries. | The location lookup table for the physical spaces of the Five Colleges need to be updated periodically based on changes to Aleph collection codes and SubLibraries. | ||
- | * **Figure out with Kat how to get the data in the first place, either by ticket or through an ARC Query** | + | * This is something coordinated through Five College discovery. When new collections or locations are created or deleted, let DRMS know and we can work to update them with EBSCO. |
- | * Copy the new data from Aleph into a Spreadsheet | + | |
- | * Open the most recent version of the Location Lookup Table | + | |
- | * DRMS Drive>EDS>Institutional Repository and Catalog>Location Table versions for Aleph..... | + | |
- | * Set up the headers for the new document: | + | |
- | * Location_Code, Copy_Display, Facet_Display, Limiter_Display | + | |
- | * Match Location Code to the correct Column | + | |
- | * Match SubLibrary to the Copy_Display Column | + | |
- | * Use the old document to match the Facet Displays to the Copy Displays | + | |
- | * When you find changes, match them to existing Facet_Displays | + | |
- | * Duplicate the Facet_Display column in the Limiter_Display column | + | |
- | * Save the file in the same location as the previous file. | + | |
- | * Submit the file to Support | + | |
- | * **Ask for them to update the Locations for all Five College Institutions.** | + | |
==== SCUA Location Lookup Tables ==== | ==== SCUA Location Lookup Tables ==== | ||
+ | **This isn't working with newer versions of excel** | ||
Twice a year, the SCUA location lookup table (for limiting by collection in the advanced search window) needs to be updated to catch new collections and resources added to Credo. | Twice a year, the SCUA location lookup table (for limiting by collection in the advanced search window) needs to be updated to catch new collections and resources added to Credo. | ||
* Go to the URL Aaron created to access the OAI endpoint. (Search in email for SCUA OAI, email is from April 2019.) | * Go to the URL Aaron created to access the OAI endpoint. (Search in email for SCUA OAI, email is from April 2019.) | ||
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* Email the document to Support to submit it. | * Email the document to Support to submit it. | ||
* "Hello, Could the attached file be used to update the location lookup table for UMAAH ir01012a (UMass SCUA Digital Collections)? Thanks! Jack" | * "Hello, Could the attached file be used to update the location lookup table for UMAAH ir01012a (UMass SCUA Digital Collections)? Thanks! Jack" | ||
+ | |||
+ | **Workaround** | ||
+ | * Go to the URL Aaron created to access the OAI endpoint. (Search in email for SCUA OAI, email is from April 2019.) | ||
+ | * Scroll to the bottom | ||
+ | * Compare the final collection to the most recent file sent to EBSCO | ||
+ | * Check DRMS Drive | ||
+ | * If they match, no new collections have been added | ||
+ | * If they don't, use the formatting mentioned above and create a new lookup table with additional collections appended to the older version. Send to EBSCO as outlined above. | ||
+ | |||
===== LCL Collection Updates ===== | ===== LCL Collection Updates ===== | ||
- | These are to update specific LCL collections created for linking to full text in EDS. | + | These are to update specific LCL collections created for linking to full text in EDS. Honestly, just send updated title lists to Bob. |
==== Literature Criticism Online ==== | ==== Literature Criticism Online ==== | ||
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* Submit | * Submit | ||
- | ==== Elsevier HLM Holdings ==== | + | ==== Gale eBooks (GVRL) ==== |
- | The Elsevier update is to make sure our holdings are reflected correctly in HLM, to facilitate the Exact Match placard and SmartPlus Linking in EDS. | + | * Coordinate with the UMBLT |
- | ===== Regular Updates ===== | + | * We manage a local collection for chapter level linking. |
- | Other than renewals, there are relatively few recurring actions that need to be made in EDS or HLM. | + | * Get data from Jennifer E. from the MARC files |
- | ==== CustomLinks added to Profile ==== | + | |
- | Twice a year in the Spring and Summer after renewals are over, all the CustomLinks in the "Modify" screen should be checked to make sure they have been added to the profile (ranked) or that anything that does not belong there has been removed. Anything that isn't in CORAL should be put in or evaluated for deletion. | + | |