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eds_admin_management [2021/03/25 15:59] jmulvaney [CustomLink Checking] |
eds_admin_management [2021/03/25 16:03] jmulvaney [EDS Admin Management] |
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| **Also See** | **Also See** | ||
| * [[hlm_admin_maintenance|HLM Admin Maintenance]] | * [[hlm_admin_maintenance|HLM Admin Maintenance]] | ||
| + | * [[ebscohost_maintenance|EBSCOhost Database Maintenance]] | ||
| Per Steve, here’s how records get from Aleph to EDS: | Per Steve, here’s how records get from Aleph to EDS: | ||
| Line 266: | Line 267: | ||
| === Location Lookup Tables === | === Location Lookup Tables === | ||
| - | The location lookup table for the physical spaces of the Five Colleges need to be updated periodically based on changes to Aleph collection codes and SubLibraries. | + | The location lookup table for the physical spaces and electronic collections of the Five Colleges and need to be updated periodically based on changes to Catalog locations. |
| * This is something coordinated through Five College Discovery Committee. When new collections or locations are created or deleted, let DRMS know and we can work to update them with EBSCO. | * This is something coordinated through Five College Discovery Committee. When new collections or locations are created or deleted, let DRMS know and we can work to update them with EBSCO. | ||
| + | |||
| + | **A FORMALIZED PROCEDURE needs to be created for changes to this data in FOLIO.** | ||
| ==== UMass SCUA Digital Collections (ir01012a) ==== | ==== UMass SCUA Digital Collections (ir01012a) ==== | ||
| **This isn't working with newer versions of excel** | **This isn't working with newer versions of excel** | ||
| + | |||
| + | **Workaround** | ||
| + | * Go to the URL Aaron created to access the OAI endpoint. (It is stored in JGMs calendar invite.) | ||
| + | * Scroll to the bottom of the XML Tree | ||
| + | * Compare the final collection to the most recent file sent to EBSCO (As of 20210201 it is Silvio O. Conte) | ||
| + | * Check DRMS Drive or EBSCO Connect | ||
| + | * If they match, no new collections have been added | ||
| + | * If they don't, use the formatting mentioned above and create a new lookup table with additional collections appended to the older version. Send to EBSCO as outlined above. | ||
| === Location Lookup Tables === | === Location Lookup Tables === | ||
| Line 299: | Line 310: | ||
| * Email the document to Support to submit it. | * Email the document to Support to submit it. | ||
| * "Hello, Could the attached file be used to update the location lookup table for UMAAH ir01012a (UMass SCUA Digital Collections)? Thanks! Jack" | * "Hello, Could the attached file be used to update the location lookup table for UMAAH ir01012a (UMass SCUA Digital Collections)? Thanks! Jack" | ||
| - | |||
| - | **Workaround** | ||
| - | * Go to the URL Aaron created to access the OAI endpoint. (It is stored in JGMs calendar invite.) | ||
| - | * Scroll to the bottom of the XML Tree | ||
| - | * Compare the final collection to the most recent file sent to EBSCO (As of 20210201 it is Silvio O. Conte) | ||
| - | * Check DRMS Drive or EBSCO Connect | ||
| - | * If they match, no new collections have been added | ||
| - | * If they don't, use the formatting mentioned above and create a new lookup table with additional collections appended to the older version. Send to EBSCO as outlined above. | ||
| - | |||
| ==== UMass ScholarWorks (ir00062a) Location Lookup Tables ==== | ==== UMass ScholarWorks (ir00062a) Location Lookup Tables ==== | ||
| **TBD pending fix by EBSCO in 2020.** | **TBD pending fix by EBSCO in 2020.** | ||
