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oclc_marc_record_file_notifications [2009/05/21 13:48] jbajgier |
oclc_marc_record_file_notifications [2019/01/07 17:20] (current) |
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| ====== OCLC MARC Record File Notifications ====== | ====== OCLC MARC Record File Notifications ====== | ||
| + | As of May 13, 2016 We are subscribing to a service from Yankee that may mean that this workflow is no longer necessary. | ||
| - | Occasionally we get emails with the subject “OCLC MARC Record File Notification”. These emails go to Libacq-L list. | ||
| - | When they come in, the Monographic Coordinator or the Ordering Assistant does the following: | + | |
| + | |||
| + | Whenever Yankee has a shipment of shelf-ready books ready to send, we get emails with the subject “OCLC MARC Record File Notification”. These emails go to Libacq-L list. | ||
| + | |||
| + | When they come in, the Ordering Assistant does the following: | ||
| 1. Print out the email. The email will have some of the instructions you need. | 1. Print out the email. The email will have some of the instructions you need. | ||
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| 5. Pull up the correct file to view, and then print it out. | 5. Pull up the correct file to view, and then print it out. | ||
| - | 6. Go to the Monographic Coordinator’s desk and find the previous printouts. They will all have a number on them. If the last number is 8, then write 9 on the email you have printed. | + | 6. Place the email on top of the printout, and then make 2 copies. Staple or paperclip the copies for convenience. |
| - | 7. Place the email on top of the printout, and then make 2 copies. Staple or paperclip the copies for convenience. | + | 8. Use the 3-hole punch on the originals, and file in the green binder marked "OCLC Notifications". |
| - | 8. Use the 3-hole punch on the originals, and leave with the Monographic Coordinator (on top of the previous printouts). This will be used later for invoicing purposes. | + | 9. Give one copy to the Monographic Receiver (currently Susan), and give the other copy to the person collecting statistics (currently Lucy). |
| - | + | ||
| - | 9. Give one copy to the Monographic Receiver, and give the other copy to the Cataloging & Processing Department Head. | + | |
| 10. Save the original email in an online or offline folder just in case someone loses their copy and needs it later etc. | 10. Save the original email in an online or offline folder just in case someone loses their copy and needs it later etc. | ||
| - | **The Monographic Coordinator also does the following-** | ||
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| - | 1. Repeat Step #3 above | ||
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| - | 2. Use the email to get the file name, and then download or open the file on your desktop | ||
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| - | 3. Rename the file to NEW date APPRFIRM (use this format for the date- yymmdate- 090520)- Filename will be something like NEW090520APPRFIRM | ||
| - | 4. Save the file to R/Acquisitions/Shelf-ready books/Filename | ||
| - | --- //[[rebecca@library.umass.edu|Rebecca Addison]] 2009/05/20 15:47// | + | --- //[[rebecca@library.umass.edu|Rebecca Addison]] 2012/01/25// |
