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adm_to_adm_transfer_of_bib_holdings_and_item_records_in_aleph [2017/08/15 13:28] kgberry [Step three: Barcode and accession number changes in Aleph (Kat)] |
adm_to_adm_transfer_of_bib_holdings_and_item_records_in_aleph [2017/08/21 14:36] kgberry [Step three: Barcode and accession number changes in Aleph (Kat)] |
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| This process is used to move sets of bib, holdings, and item records from one ADM to the other. The first project this process was created for was to move Smith College Microfilm into the UMass ADM and then to assimilate it into our Microfilm collections. | This process is used to move sets of bib, holdings, and item records from one ADM to the other. The first project this process was created for was to move Smith College Microfilm into the UMass ADM and then to assimilate it into our Microfilm collections. | ||
| + | |||
| + | {{ ::five_college_microforms_repository_2017_update.docx |}} | ||
| ==== Step one: Copying/downloading Records from one ADM and loading them into another (Steve)==== | ==== Step one: Copying/downloading Records from one ADM and loading them into another (Steve)==== | ||
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| - Microfische=UMMFF (Yes, this one is longer for whatever reason) | - Microfische=UMMFF (Yes, this one is longer for whatever reason) | ||
| - 852 h <-Accession number depends on the publication type... , I have learned from Mel that: | - 852 h <-Accession number depends on the publication type... , I have learned from Mel that: | ||
| - | - Call numbers starting with the letter A=newspapers and periodicals | + | - Accession numbers starting with the letter A=newspapers and periodicals |
| - | - Call numbers starting with the letter D=government docs (department of state, census of population, etc) | + | - Accession numbers starting with the letter D=government docs (department of state, census of population, etc) |
| - | - Plain call numbers not preceded by letters=other collections, such as the papers of so-and-so, etc. | + | - Plain Accession numbers not preceded by letters=other collections, such as the papers of so-and-so, etc. |
| - | - 866_ a <- If there is NO 866 field, then create one and add the information you copied from the 590 field in the bib record. If there is no 590 and no 866 ?????????????????????? | + | - Accession numbers starting with SC are from Smith College. |
| + | - 866_ a <- If there is NO 866 field, then create one and add the information you copied from the 590 field in the bib record. If there is no 590 and no 866 keep going and don't worry. | ||
| - Press CTL+L to save your edits | - Press CTL+L to save your edits | ||
| - | - Add the new barcode sticker to the item in the appropriate location. ?????Where do we add the barcode info in the item record? in gen info2 tab, in the inventory # field??????????????????????????????????????????? | + | - Change/edit the accession number on the physical item if you needed to change it in Aleph. |
| - | - Change the accession number on the physical item.????????????????????????????????????????? | + | |
